Document Controller

About The Role

PD&MS Group are now looking for an experienced Document Controller to join our team on a full-time, employee basis in our office in Aberdeen. Candidates must have previous vendor document control experience to be considered. We offer a flexible hybrid working model where 2 days per week can be worked remotely. We offer a fantastic salary + benefits package for the successful candidate.

Role

summary:

The

Document Controller is required for the formal receipt, issue, maintenance and

control of all company controlled paper and electronic documents according to

company procedures.

Responsibilities:

• Maintaining technical

  files in line with company procedures

• Formal receipt, issue

  and control of company documents in line with company procedures

• Maintaining accurate

  document control records in line with company procedures

• Refinement of existing

  document control recording systems through discussions and agreement with

  line supervision

• Assisting with other

  general project, technical and document management support activities

  within capabilities, when requested to do so

• Manage and update

  document folder structure in the system

• Support, monitor and

  review Suppliers and Contractors Document Control

• Liaison with client

  document control departments ensuring their procedures are adhered to

• Coordination with all

  departments within the company in order to assure that all documents are

  kept in the right place, in the right department file archive and properly

  identified

• Administration of

  records, drawings and documents in accordance with the Quality Management

  System and other relevant specifications

• Preparation of document

  transmittals and maintaining precise, auditable records

• Ensuring a hardcopy

  (where appropriate) / electronic copy of all previous revisions are

  available in document control and uploaded to the Document Management

  System

• Undertake archiving in

  accordance with the Quality Management System

• Support and monitor

  Document Management of the projects

• Undertake specific

  Senior Document Controller duties in their absence

• Receive and control

  Client supplied, project related documents, in line with Company

  procedures

• Demonstration of safe

  approach in working practises

• Encouragement of

  attention to safety

• Responsible for

  ensuring professional development is maintained and identified competency

  requirements are undertaken in a timely manner

• Adherence to the

  Company Integrated Management System

• Raise issues of

  quality, health, safety and environmental and input to continuous quality

  improvement element

• Compliance with quality

  assurance, health and safety and environmental policies

• Demonstrate PD&MS

  QHSE principles

• Ensure unsafe

  activities are challenged

• Adherence to the

  requirements of the best practice standards recommendations and processes

  in the undertaking of duties

• Demonstrate PD&MS

  values

About You

Qualifications:

• Minimum of 3 Standard Grades

  at Grade 3 or higher or equivalent

Experience / competence:

• Previous experience in a similar role
• Competent in the use of MS Office Applications
• Experienced in the use of document management systems e.g. ProArc
• Excellent written and spoken English

Personal attributes:

Our GENES, our core values, define who we are, what we stand forand how we deliver.

• Go the extra mile
• Empower our people
• Never get complacent
• Engage our partners
• Step up and deliver

If this sounds like you, then you could be a perfect fit.

About Us

PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertisesets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewablesand nuclear sectors. But whoever we work with, it’sthe energy, professionalism and purpose of our people that really makes the difference.

Be who you’remeant to be, with PD&MS

Wefirmly believein a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’repart of our team and their voices will be heard. We’realready heartened by the diversity within our organisation, but we recognise that there’salways more we can do to improve further. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteranor disability status.

We’reenergised by the prospect of operatingsuccessfully today, tomorrowand far into the future. But we’realso driven to ensure that our business activities are conducted in socially responsible, morally acceptableand sustainable ways.