{"id":2521655,"url":"https://alion.io/job/pear-tree-ap-executive-assistant-remote-south-afria","title":"AP - Executive Assistant | Remote South Afria","company":{"id":709562,"name":"Pear Tree","domain":"pear-tree.com","url":"https://alion.io/company/pear-tree","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":76,"open_postings":140,"ghost_share":0,"stale_share":0.971,"repost_share":0,"time_to_fill_p50_days":26,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["PH","ZA"],"hiring_countries_total":2,"salary":null,"salary_estimate":{"min_usd":10000,"max_usd":19500,"period":"year","method":"role_country_seniority_unknown","sample_n":83},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"ClickUp","optional":false},{"name":"Google Workspace","optional":false},{"name":"Jira","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false},{"name":"Trello","optional":false}],"status":"live","first_seen_at":"2026-10-14T11:10:17Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-30T01:55:42Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"Position Overview\nWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant with experience in project management and operations coordination to provide administrative and operational support to senior leadership. This role combines executive assistance, project coordination, and day-to-day operations management to ensure efficient workflows, effective communication, and the timely completion of business priorities.\nThe ideal candidate is a strong multitasker who can manage competing priorities, coordinate cross-functional teams, track project progress, and handle confidential information with professionalism and discretion.\nKey Responsibilities\n1. Executive Assistance and Administrative Support\nProvide comprehensive administrative support to executives, including calendar management, meeting coordination, appointment scheduling, and travel arrangements.\nPrepare agendas, meeting minutes, reports, presentations, and other business documents.\nManage emails, correspondence, and follow-ups on behalf of executives as needed.\nOrganize and maintain digital files, records, and documentation.\nMonitor action items and ensure timely follow-up on decisions, commitments, and outstanding tasks.\nHandle confidential business information with discretion and professionalism.\n2. Project Management and Coordination\nAssist in planning, organizing, and monitoring projects to ensure timely completion of deliverables.\nDevelop and maintain project timelines, task trackers, status reports, and documentation.\nCoordinate with internal departments, external partners, and stakeholders to align project objectives and deadlines.\nTrack project milestones, identify potential delays or risks, and escalate issues when necessary.\nFacilitate project meetings, document key decisions, and monitor the completion of assigned action items.\nSupport the implementation of new initiatives, process improvements, and strategic business projects.\nMaintain visibility of project progress and communicate updates to management.\n3. Operations Coordination\nCoordinate daily business operations to support smooth and efficient organizational workflows.\nAssist in developing, implementing, and maintaining standard operating procedures (SOPs), policies, and administrative processes.\nMonitor operational tasks, deadlines, and deliverables to ensure accountability across teams.\nIdentify workflow inefficiencies and recommend practical solutions to improve productivity.\nCoordinate resources, schedules, documentation, and logistics for business activities.\nSupport vendor coordination, procurement requests, and other operational requirements as needed.\nMaintain operational records, trackers, and reports to support management decisions.\n4. Communication and Stakeholder Management\nServe as a central point of coordination between executives, employees, clients, vendors, and other stakeholders.\nFacilitate communication and information sharing across departments.\nFollow up on pending requests, deliverables, and commitments to ensure timely resolution.\nPrepare clear and concise updates, summaries, and reports for leadership.\nAssist in coordinating internal meetings, business events, and team activities.\n5. Reporting and Process Improvement\nPrepare regular administrative, project, and operational reports.\nMaintain dashboards, spreadsheets, and tracking systems to monitor progress and performance.\nSupport data gathering, analysis, and documentation for business planning and decision-making.\nRecommend improvements to administrative workflows, project tracking, and operational processes.\nAssist with the implementation of productivity tools, project management systems, and other business applications.\nRequirements\nQualifications and Requirements\nBachelor's degree in Business Administration, Management, Operations Management, Project Management, or a related field; equivalent practical experience may also be considered.\nProven experience as an Executive Assistant, Administrative Assistant, Project Coordinator, Operations Coordinator, or in a similar role.\nDemonstrated experience supporting executives and coordinating projects or business operations.\nStrong organizational, planning, and time-management skills.\nExcellent written and verbal communication skills.\nProficiency in Microsoft Office or Google Workspace, particularly spreadsheets, presentations, calendars, and document management.\nFamiliarity with project management and collaboration tools such as Asana, Trello, Monday.com, ClickUp, Jira, or similar platforms.\nStrong attention to detail and the ability to manage multiple priorities in a fast-paced environment.\nAbility to work independently, anticipate needs, exercise sound judgment, and take initiative.\nHigh level of professionalism, discretion, and integrity when handling confidential information.\nStrong problem-solving skills and a proactive approach to identifying and resolving issues.\nPreferred Qualifications\nExperience supporting senior executives, directors, or business owners.\nExperience coordinating cross-functional projects and monitoring project deliverables.\nKnowledge of business operations, workflow management, and process improvement.\nExperience creating SOPs, reports, dashboards, and project documentation.\nFamiliarity with task automation, productivity tools, and digital workflow systems.\nExperience working with remote or distributed teams is an advantage.\nBenefits\nBenefits\n Competitive salary based on experience and skill set \n 100% remote role - work from home anywhere in the Philippines \n Paid local holidays aligned with the UK business calendar \n Opportunities for training and professional growth \n Work directly with a supportive UK team - no agency middleman \n Long-term engagement with a stable and growing business","description_format":"text","description_chars":5797,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"},{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-14T11:10:17Z"}],"visa":[],"liveness":{"score":30,"band":"fade","label":"Fading","p_open":1,"p_active":0.332,"p_room":0.9,"age_days":14,"expected_fill_days":26,"reasons":["conf:1","agency","stale_co","win:mid","comp:brand"],"computed_at":"2026-10-29T05:49:05Z"},"pay":null,"html_url":"https://alion.io/job/pear-tree-ap-executive-assistant-remote-south-afria","json_url":"https://alion.io/job/pear-tree-ap-executive-assistant-remote-south-afria.json","meta":{"generated_at":"2026-10-30T04:14:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5791,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":709562},"rest":"https://alion.io/mcp/rest/get_company?id=709562"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpear-tree-ap-executive-assistant-remote-south-afria"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpear-tree-ap-executive-assistant-remote-south-afria"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpear-tree-ap-executive-assistant-remote-south-afria"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pear-tree-ap-executive-assistant-remote-south-afria\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpear-tree-ap-executive-assistant-remote-south-afria"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2521655}},{"tool":"search_jobs","arguments":{"company":"pear-tree.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2521655},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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