{"id":3955768,"url":"https://alion.io/job/pear-tree-executive-assistant-nz-experience","title":"Executive Assistant (NZ Experience)","company":{"id":709562,"name":"Pear Tree","domain":"pear-tree.com","url":"https://alion.io/company/pear-tree","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":70,"open_postings":306,"ghost_share":0.5,"stale_share":0,"repost_share":0.003,"time_to_fill_p50_days":26,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Outlook","optional":false},{"name":"PHP","optional":false},{"name":"SharePoint","optional":false},{"name":"Xero","optional":false}],"status":"live","first_seen_at":"2026-11-09T08:01:19Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T04:34:55Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":1},"description":"Position: Executive Assistant\nSalary: PHP 75,000 - 100,000\nWorking Hours & Conditions: Aligned with NZ hours; full-time (remote)\nOVERVIEW:\nThis is a high-agency Executive Assistant to provide direct support to the client across a growing property services group. The role is designed to create structure, reduce bottlenecks, and help evolve a fast-growing, founder-led business into a more organised, scalable operation.\nThis person will act as the client’s operational right hand - bringing order to inboxes, calendars, follow-ups, reporting, and meetings - while also providing broader administrative and digital support across the business.\nRESPONSIBILITIES:\nExecutive Support\nManage the client's inbox - triage, filing, prioritization, and draft replies\nCreate structure in the client's calendar: time blocking, meeting coordination, scheduling discipline\nHelp plan the client's day and week so priorities are proactively managed, not reactively handled\nEnsure important tasks, commitments, and follow-ups are captured and progressed\nAssist with travel, bookings, and general executive administration as required\nTask Sweeping and Follow-Through\nOwn open items the client initiates and drive them through to completion\nPick up tasks after meetings or conversations and convert them into actions\nChase internal inputs required to progress or complete work\nPrepare documents, letters, and reports using business data and internal systems\nReduce multi-step, fragmented workflows by helping drive one-touch completion where possible\nMeeting and Leadership Support\nCoordinate recurring one-on-ones and leadership meetings\nPrepare agendas, templates, and discussion prompts in advance\nCapture meeting outputs, minutes, and action items\nTrack ownership and progress of agreed actions\nHelp establish a more disciplined meeting rhythm across the leadership team\nAdministrative and Operational Support\nProduce standardized letters and business documentation\nPull reports from internal systems and prepare them in a usable format\nSupport ad hoc business administration: team coordination, internal documents, project assistance\nAssist with client reporting and formatting of recurring outputs\nHelp improve consistency and structure in internal processes\nDigital and Light Marketing Support\nUpdate website content in Squarespace\nAssist with LinkedIn post drafting and scheduling\nHelp prepare proposals, property management agreements, and presentation materials\nUse AI tools to improve speed and quality of output where appropriate\nRequirements\nQUALIFICATIONS:\nEssential\nProven experience as an Executive Assistant, Operations Coordinator, Senior Administrator, or similar\nStrong inbox and calendar management capability\nExcellent written communication and document preparation skills\nStrong follow-up discipline and task management ability\nExperience working with senior leaders or founders\nHigh proficiency in: Microsoft Outlook, SharePoint, Microsoft 365, Xero, and general business reporting/admin systems\nExcellent spoken and written English - the role involves regular verbal communication, voice notes, and real-time interaction with the client\nStrong presentation formatting and templating skills - able to produce 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