{"id":2449561,"url":"https://alion.io/job/pear-tree-nz-executive-assistant-dayshift-remote","title":"NZ Executive Assistant - Dayshift Remote","company":{"id":709562,"name":"Pear Tree","domain":"pear-tree.com","url":"https://alion.io/company/pear-tree","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":76,"open_postings":141,"ghost_share":0,"stale_share":0.972,"repost_share":0,"time_to_fill_p50_days":26,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Manila, Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":1500,"max":null,"currency":"NZD","period":"month","gross":null,"usd_annual":10248},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"ClickUp","optional":false},{"name":"Copilot","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false}],"status":"live","first_seen_at":"2026-07-28T00:00:00Z","employer_posted_date":"2026-07-28","last_verified_at":"2026-11-01T01:20:48Z","board_verified":true,"closed_at":null,"days_open":96,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":95},"description":"Position : Executive Assistant \nSalary : $1,500 - $2,000 NZD a month\nWorking Hours & Conditions : NZ Hours and Holidays\nWork Arrangement : Full Time - Independent Contractor\nABOUT THE COMPANY:\nClient is a modern New Zealand accounting firm providing bookkeeping, accounting, taxation, payroll, and business advisory services to a diverse range of businesses across New Zealand. The firm prides itself on delivering proactive advice, exceptional client service, and practical financial solutions that enable clients to focus on growing their businesses.\nAs the firm continues to grow, client is seeking an experienced Senior Bookkeeper to support one of its largest and most valued clients while working closely with the accounting team to deliver accurate, timely, and high-quality financial services.\nOVERVIEW:\nWe are seeking a proactive and highly organised Executive Assistant to become the right-hand support person to the Managing Director.\nThis is a true Executive Assistant role that extends well beyond diary management and administration. The successful candidate will take ownership of inbox management, travel coordination, reporting, project administration, workflow development, and business support, allowing the Managing Director to remain focused on leading and growing the business.\nYou'll work closely with leadership to coordinate priorities, maintain project visibility, develop efficient workflows, and produce meaningful reporting that supports business decision-making.\nThe ideal candidate is highly organised, technologically confident, and enjoys creating structure, improving processes, and staying one step ahead.\nRESPONSIBILITIES:\nExecutive Support (Primary Focus)\nProvide high-level administrative support to the Managing Director\nProactively manage multiple email inboxes and prioritise communications\nDraft correspondence, prepare documents, and respond to enquiries on behalf of the Managing Director where appropriate\nCoordinate meetings, appointments, and calendar management\nOrganise domestic and international travel, accommodation, and itineraries\nPrepare agendas, meeting notes, and follow-up action items\nAct as the primary administrative support for day-to-day executive activities\nProject Coordination & Workflow Management\nAssist with managing projects using the firm's project management software\nMonitor project progress and ensure deadlines are met\nDevelop and improve internal workflows and business processes\nCreate task lists, monitor outstanding actions, and follow up with team members\nMaintain project documentation and process manuals\nIdentify opportunities to improve operational efficiency through better systems and processes\nReporting & Business Dashboards\nPrepare executive reports and business performance summaries\nBuild and maintain management dashboards\nCompile operational and project data into meaningful reports\nAssist with acquisition and business growth reporting\nPresent information in a clear and professional format for leadership review\nSupport data-driven decision-making across the business\nBusiness Administration\nPrepare business documentation, presentations, and reports\nMaintain organised digital filing systems and documentation\nCoordinate internal communications and administrative activities\nAssist with event planning and business initiatives where required\nSupport ad hoc operational and administrative projects\nContinuous Improvement\nReview existing administrative processes and recommend improvements\nAssist with implementing new systems and technologies\nDevelop Standard Operating Procedures (SOPs) and process documentation\nLeverage technology and AI tools to improve productivity and streamline administrative tasks\nSupport the ongoing growth and scalability of the business\nTools & Systems\nMicrosoft 365\nGoogle Workspace\nProject management platforms (such as Asana, ClickUp, Monday.com or similar)\nMicrosoft Excel\nMicrosoft PowerPoint\nCRM and cloud-based business systems\nAI platforms including ChatGPT, Claude, and Microsoft Copilot\nRequirements\nPrevious experience as an Executive Assistant, Personal Assistant, or Senior Administrative Coordinator\nExceptional organisational and time management skills\nExcellent written and verbal English communication\nStrong experience managing executive calendars and email inboxes\nAdvanced Microsoft Office skills, particularly Excel and PowerPoint\nExperience preparing executive reports and business dashboards\nConfident using project management software\nStrong attention to detail and ability to manage multiple priorities\nHigh level of professionalism, discretion, and confidentiality\nAbility to work independently and anticipate business needs\nDesirable\nPrevious experience supporting business owners or senior executives\nExperience within a professional services or accounting environment\nExperience creating reporting dashboards and executive presentations\nExposure to workflow automation and process improvement initiatives\nExperience using 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