{"id":3064107,"url":"https://alion.io/job/penbrothers-construction-project-administrator","title":"Construction Project Administrator","company":{"id":50087,"name":"Penbrothers","domain":"penbrothers.com","url":"https://alion.io/company/penbrothers","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Career site","truth_index":{"grade":"B","score":75,"open_postings":18,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"UTC-8 – UTC-5","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":["Makati, Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":10500,"max_usd":24000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2517},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-07-09T07:46:39Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-23T17:24:41Z","board_verified":true,"closed_at":null,"days_open":106,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":105},"description":"About Penbrothers\nPenbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.\nAbout the Client\nOur client is a leading US-based commercial construction company specializing in general contracting, construction management, preconstruction, and design-build services. They deliver high-quality projects across the industrial, healthcare, office, retail, hospitality, and manufacturing sectors, with a strong focus on quality, safety, and long-term client partnerships.\nAbout the Role\nThe Construction Project Administrator supports Project Managers by handling project administration, project accounting support, subcontractor compliance tracking, insurance documentation, lien waivers, pay application setup, change order entry, and system updates in Viewpoint Vista, Procore, and other company tools.\nThis position exists to reduce administrative burden on Project Managers and improve the accuracy, consistency, and timeliness of project documentation and project financial information. The role is not intended to replace the Project Manager’s ownership of project financial performance, subcontractor management, change order strategy, or project decision-making. Instead, this person gathers information, enters data, tracks requirements, follows up on missing items, verifies documentation, and helps keep the project team administratively current.\nThe ideal candidate is servant minded, organized, detail-oriented, persistent with follow-up, comfortable with numbers, and able to understand how project information flows through construction operations, accounting, compliance, and project management systems.\nWhat You’ll Do\nProject Administrative Support\n\nProvide administrative support to Project Managers as needed across assigned projects.\n\nHelp PMs stay current with project documentation, financial support tasks, compliance tracking, system updates, and recurring administrative deadlines.\n\nGather, organize, and enter project information into company systems.\n\nMaintain clean and complete project records in accordance with company standards.\n\nFollow up with subcontractors, vendors, internal team members, and accounting personnel to obtain required information.\n\nHelp reduce administrative distractions so Project Managers can focus on project leadership, client management, subcontractor coordination, cost control, and schedule execution.\n\nSubcontractor Compliance\n\nRequest, receive, track, and verify subcontractor compliance documents.\n\nMaintain compliance documentation in the company’s compliance tracking form.\n\nVerify Certificates of Insurance from subcontractors.\n\nOrder Certificates of Insurance for company projects when required.\n\nTrack required subcontractor documents, including but not limited to:\n\nExecuted Subcontractor Commitments and Purchase Orders\n\nExecuted Subcontractor CCO’s\n\nCertificates of Insurance including coverage and expiration verification\n\nW-9 forms\n\nSubcontractor Performance and Payment Bonds (as required)\n\nSafety documentation\n\nJoint Check Agreements (as required)\n\nQuality documentation (as required)\n\nLicensing documentation (as required)\n\nOther project-specific compliance requirements\n\nFollow up persistently with subcontractors and internal team members to obtain missing or expired documents.\n\nIdentify compliance gaps and elevate unresolved issues to the Project Manager.\n\nProject Accounting Support\n\nVista Data Input\n\nData input for various Vista workflows as directed by the Project Manager which may include updating approved PCCO’s, Internal Change Orders, and updating Budget Estimates\n\nOwner Payment Applications\n\nGenerate and complete Lien Waivers\n\nWhen required, complete all reports required for Sales Tax\n\nIf manifest billing is required, gather subcontractor payment applications, invoices, and input data into proper form\n\nCompile and distribute Owner Payment Applications via Docusign or other means as required by the Contract/Owner\n\nTransmit final, submitted Owner Payment Applications to Accounting\n\nOwner Change Orders (PCCO’s)\n\nCreate PCCO’s in Procore with information provided by the Project Manager.\n\nCompile all PCCO documentation for Project Manager Review and Approval.\n\nOnce approved by the Project Manager, distribute PCCO’s via Docusign or by other means required by the Contract/Owner\n\nSync all PCCO’s to Viewpoint\n\nSubcontractor Change Orders (CCO’s)\n\nCreate CCO’s in Procore with informaiton provided by the Project Manager.\n\nCompile CCO documentation for Project Manager Review and Approval.\n\nOnce approved by the Project Manager, distribute CCO’s via Docusign\n\nSync all CCO’s to Viewpoint\n\nJoint Checks\n\nFacilitate the joint check process between the Project Manager and Accounting to ensure fully executed Joint Check Agreements are executed.\n\nProject Closeout Support\n\nCloseout Book\n\nFacilitate the closeout book process as directed by Project Management\n\nSubcontractor Commitments\n\nFacilitate closing out all subcontractor commitments and purchase orders by gathering required documentation related to their contract, lower tier payment verification, warranty, and performance and payment bonds\n\nPerformance and Payment Bonds\n\nEnsure Myers & Chapman Performance and Payment Bonds are timely closed out\n\nRole Boundaries\nThis role supports Project Managers but does not replace the Project Manager’s responsibility for project financial performance or project decisions.\nThe Construction Project Administrator does not independently:\nApprove subcontractor payments\n\nApprove owner pay applications\n\nApprove change orders\n\nNegotiate change order values\n\nMake project financial decisions\n\nOwn cost projections or forecasting\n\nDirect subcontractors on scope, entitlement, or contract interpretation\n\nMake decisions regarding project budget transfers, contingency use, or financial strategy\n\nPerform financial related tasks unless directed by Project Management\n\nThis position is responsible for gathering information, entering data, tracking requirements, verifying documentation, following up on missing items, and preparing information for Project Manager review.\nWhat You Bring\nBachelor's degree in Engineering, Construction Management, Architecture, Accounting, Business Administration, or a related field.\n\n3-5+ years of experience in construction project administration, project coordination, or construction operations support.\n\nExperience supporting commercial construction projects, including project documentation, subcontractor coordination, compliance tracking, and project closeout activities.\n\nFamiliarity with owner pay applications, change orders, lien waivers, certificates of insurance (COIs), subcontractor documentation, and project compliance processes.\n\nExperience using construction management and ERP platforms such as Procore, Viewpoint Vista, Autodesk Construction Cloud, or similar software is highly preferred.\n\nStrong proficiency in Microsoft Excel, Word, Outlook, and document management systems.\n\nExcellent organizational skills with exceptional attention to detail and the ability to manage multiple projects and deadlines simultaneously.\n\nStrong written and verbal English communication skills, with confidence in coordinating directly with US-based Project Managers, subcontractors, and internal stakeholders.\n\nComfortable following established processes, tracking outstanding requirements, and proactively following up to ensure project documentation remains current.\n\nAble to work independently in a remote environment and during US business hours.\n\nWork hours: 9:00 PM to 6:00 AM Philippine Time (Aligned with US Eastern Standard Time)\nWork set-up: Remote\nOur Hiring Process\nWe utilize AI tools to enhance hiring efficiency and ensure a fair evaluation. Consequently, candidates will engage with an AI Interviewer, supervised by Human Talent Acquisition Experts who will support your entire application journey.\nOur AI Expectations:While we encourage you to use AI for CV refinement and research, we require that all interviews and assessmentsbe completed through your own authentic effort. The use of real-time AI assistance during interviews or to complete skills tests is strictly prohibited to ensure a fair and genuine evaluation of your capabilities.\nWhat You’ll Get\nAt Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.\n· Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.\n· Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.\n· Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.\n· Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.","description_format":"text","description_chars":9113,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["E-learning","Virtual Events"],"lifecycle":[{"event":"open","at":"2026-10-22T07:19:15Z"}],"visa":[],"liveness":{"score":6,"band":"cold","label":"Long shot","p_open":1,"p_active":0.224,"p_room":0.28,"age_days":105,"expected_fill_days":24,"reasons":["conf:2","stale_co","velocity","win:tail","crowd:"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/penbrothers-construction-project-administrator","json_url":"https://alion.io/job/penbrothers-construction-project-administrator.json","meta":{"generated_at":"2026-10-23T18:27:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28144,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":50087},"rest":"https://alion.io/mcp/rest/get_company?id=50087"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpenbrothers-construction-project-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpenbrothers-construction-project-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpenbrothers-construction-project-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/penbrothers-construction-project-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpenbrothers-construction-project-administrator"}]}