{"id":4004065,"url":"https://alion.io/job/penbrothers-executive-assistant","title":"Executive Assistant","company":{"id":50087,"name":"Penbrothers","domain":"penbrothers.com","url":"https://alion.io/company/penbrothers","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Career site","truth_index":{"grade":"B","score":80,"open_postings":16,"ghost_share":0,"stale_share":0.813,"repost_share":0,"time_to_fill_p50_days":50,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Makati, Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-11-10T02:38:46Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-10T05:59:03Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About Penbrothers\nPenbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.\nAbout the Client\nOur client processes millions of contract data points across your portfolio, building a real-time intelligence layer that uncovers hidden costs, validates operating spend, and surfaces portfolio risks fragmented systems miss.\nAbout the Role\nWe are hiring a remote Executive Assistant, based in the Philippines, to support our CEO directly. Our client is a fast-growing B2B software company headquartered in New York, selling to large US property-management firms.\nYou will be the CEO's right hand: running his calendar, coordinating his meetings with customers, prospects and investors, and taking care of the admin and follow-ups that pull him away from the work only he can do. You will speak and write with senior people in the US every day, so confident, fluent spoken English is essential.\nThis is a full-time, long-term role working US Eastern hours.\nWhat you’ll do\nCalendar and meetings\n\nOwn the CEO's calendar end to end: schedule, reschedule and protect focus time, and keep it tidy across US and Irish time zones\n\nCoordinate meetings with customers, prospects, investors and the team: find times, send invites, book rooms or video links, and chase confirmations\n\nPrepare the CEO for each day: a short daily agenda, who he is meeting, background on each person and any materials he needs\n\nTake notes in meetings where asked and track follow-up actions until they are closed\n\nProspect and customer gifting\n\nRun our gifting programme for prospects and customers: pick, order, personalise and ship gifts to US addresses, and keep a log of what went to whom and when\n\nDraft the accompanying notes in the CEO's voice\n\nMaking the CEO's job easier\n\nManage his inbox: triage, flag what needs a reply, draft responses for him to approve, and make sure nothing important slips\n\nBook travel, accommodation and restaurants, and build clear itineraries\n\nSubmit his expenses and keep receipts in order\n\nHandle ad-hoc research, document formatting, data entry and CRM updates\n\nKeep contact lists, templates and recurring processes documented and up to date\n\nSpot things that are taking his time and propose a way to take them off his plate\n\nWhat You Bring\nFluent, confident spoken and written English.\n\n3+ years as an Executive Assistant, Virtual Assistant or similar, supporting a founder, CEO or senior leader, ideally for US or UK clients\n\nProven experience managing a busy executive calendar across time zones\n\nHighly organised and detail-oriented: nothing gets lost, dates and names are always right\n\nProactive: you anticipate what is needed, chase without being asked and suggest better ways of doing things\n\nDiscreet and trustworthy with confidential information\n\nComfortable with Google Workspace (Gmail, Calendar, Drive), Slack, Zoom and a CRM (HubSpot or similar)\n\nAble to work US Eastern hours (roughly 9 pm to 6 am Philippine time), from a quiet home office with reliable internet and a backup connection\n\nNice to have\nExperience at a startup or small, fast-moving company\n\nExperience with corporate gifting or event coordination\n\nFamiliarity with sales tools (HubSpot, LinkedIn Sales Navigator) and basic CRM hygiene\n\nExperience with travel booking for US domestic and transatlantic trips\n\nLight project-coordination experience (tracking actions across a team)\n\nOur Hiring Process & AI Disclaimer: We use AI tools to streamline our application process-including an initial conversation with an AI Interviewer. All hiring decisions are made entirely by humans: our Talent Acquisition team guides your full candidate journey and makes all evaluation decisions.\nYou are welcome to use AI for CV refinement and research, but real-time AI assistance during interviews or skill assessments is strictly prohibited to ensure an authentic evaluation.\nRead our full AI Disclaimer to learn more\nWhat You’ll Get\nAt Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.\n· Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.\n· Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.\n· Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.\n· Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.","description_format":"text","description_chars":4815,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Home office"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Outsourcing & Dedicated Teams","Employer of Record & PEO","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-11-10T05:59:03Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":50,"reasons":["conf:0","stale_co","win:early"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/penbrothers-executive-assistant","json_url":"https://alion.io/job/penbrothers-executive-assistant.json","meta":{"generated_at":"2026-11-10T07:13:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16785,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":50087},"rest":"https://alion.io/mcp/rest/get_company?id=50087"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpenbrothers-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpenbrothers-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpenbrothers-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/penbrothers-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpenbrothers-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4004065}},{"tool":"search_jobs","arguments":{"company":"penbrothers.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4004065},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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