{"id":4004066,"url":"https://alion.io/job/penbrothers-finance-operations-coordinator","title":"Finance Operations Coordinator","company":{"id":50087,"name":"Penbrothers","domain":"penbrothers.com","url":"https://alion.io/company/penbrothers","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Career site","truth_index":{"grade":"B","score":80,"open_postings":16,"ghost_share":0,"stale_share":0.813,"repost_share":0,"time_to_fill_p50_days":50,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mandaluyong, Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-11-10T04:43:15Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-14T01:06:58Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"About Penbrothers\nPenbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.\nAbout the Client\nOur client is a multi-state ambulatory surgery center specializing in pediatric and special needs dentistry under general anesthesia. Their mission is to provide safe, compassionate, and efficient surgical care while creating a supportive environment for patients, families, and staff. To ensure quality care and regulatory compliance, we are seeking a detail-oriented Credentialing Specialist to join their growing team.\nAbout the Role\nThe Finance Operations Coordinator manages day-to-day finance and administrative operations for a multi-entity healthcare organization, including accounts payable, insurance and COI tracking, 1099 and W-2 reconciliation, payroll backup, and data reporting. Similar to a construction office manager, this role keeps vendors, insurance, payments, and records accurate and on schedule across approximately 16 entities, including surgery centers, management companies, and property entities.\nWhat you’ll do\nAccounts Payable:\nProcess vendor invoices across multiple entities, including coding, approval routing, and entry in Bill.com.\n\nPrepare payment runs and keep vendor records current.\n\nCollect W-9s and vendor onboarding documentation.\n\nAnswer vendor questions and resolve payment discrepancies.\n\nTrack rent and lease escalations.\n\nInsurance and Certificates of Insurance (COIs):\nTrack COIs for vendors, contractors, and landlords; follow up on expired or missing certificates.\n\nCreate and maintain an insurance policy log for all entities, including carriers, policy numbers, coverage, and renewal dates.\n\nSupport renewals by tracking upcoming dates and gathering applications, exposure data, and loss runs.\n\nRespond to COI requests from landlords, lenders, and partners.\n\n1099 and W-2 Reconciliation:\nMaintain accurate vendor 1099 status throughout the year.\n\nReconcile 1099 vendor payments to AP records before year-end.\n\nReconcile W-2 wages and withholdings to payroll registers and quarterly filings.\n\nFlag discrepancies to the Finance Operations Director (who prepares and files 1099s and W-2s).\n\nPayroll Backup:\nServe as backup for payroll processing when the US Payroll & Benefits Support Specialist is unavailable (does not hold primary payroll or benefits responsibilities).\n\nData, Reporting, and Administration:\nExtract and compile data from Bill.com, Gusto, Homebase, and bank portals.\n\nBuild recurring reports and spreadsheets (cash tracking, AP aging, payroll summaries).\n\nKeep finance files, standard operating procedures (SOPs), and checklists organized and current.\n\nCross-Training with the Assistant Financial Controller:\nLearn provider scorecard preparation and doctor payment processing to serve as backup.\n\nDocument both processes as SOPs.\n\nWhat You Bring\nRequired Qualifications:\n3+ years of experience in AP, accounting support, or office management (construction, healthcare, or multi-entity experience preferred).\n\nWorking knowledge of 1099 rules, COI requirements, and basic insurance terminology.\n\nStrong Excel and Google Sheets skills, including lookups, pivot tables, and report formatting.\n\nExperience with Bill.com for AP, or a similar AP platform.\n\nHighly organized and detail-oriented, with the ability to manage recurring deadlines independently.\n\nPreferred Qualifications:\nExperience with Gusto (payroll) and Homebase (scheduling and timekeeping).\n\nMulti-entity or job cost accounting experience.\n\nAssociate's or bachelor's degree in accounting, finance, or business.\n\nOur Hiring Process & AI Disclaimer: We use AI tools to streamline our application process-including an initial conversation with an AI Interviewer. All hiring decisions are made entirely by humans: our Talent Acquisition team guides your full candidate journey and makes all evaluation decisions.\nYou are welcome to use AI for CV refinement and research, but real-time AI assistance during interviews or skill assessments is strictly prohibited to ensure an authentic evaluation.\nRead our full AI Disclaimer to learn more\nWhat You’ll Get\nAt Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.\n· Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.\n· Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.\n· Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.\n· Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.","description_format":"text","description_chars":4987,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Outsourcing & Dedicated Teams","Employer of Record & PEO","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-11-10T05:59:03Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":2,"expected_fill_days":50,"reasons":["conf:0","stale_co","velocity","win:early"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/penbrothers-finance-operations-coordinator","json_url":"https://alion.io/job/penbrothers-finance-operations-coordinator.json","meta":{"generated_at":"2026-11-14T05:36:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9430,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":50087},"rest":"https://alion.io/mcp/rest/get_company?id=50087"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpenbrothers-finance-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpenbrothers-finance-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpenbrothers-finance-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/penbrothers-finance-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpenbrothers-finance-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4004066}},{"tool":"search_jobs","arguments":{"company":"penbrothers.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4004066},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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