{"id":2740763,"url":"https://alion.io/job/penguin-solutions-executive-assistant","title":"Executive Assistant","company":{"id":178085,"name":"Penguin Solutions","domain":"penguinsolutions.com","url":"https://alion.io/company/penguin-solutions","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fremont, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":90000,"max":120000,"currency":"USD","period":"year","gross":null,"usd_annual":120000},"salary_estimate":null,"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"AI Agents","optional":false},{"name":"HPC","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-16T20:43:10Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-20T19:16:14Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"At Penguin Solutions (Nasdaq: PENG) - The AI Factory Platform Company - we’re building a team of innovators who thrive on collaboration, creativity, and the opportunity to help shape the future of AI. As part of the AI technology revolution, our teams design, build, deploy, and manage AI factories for enterprises, sovereign AI initiatives, and neocloud providers worldwide.\nHeadquartered in Silicon Valley, California, Penguin Solutions operates globally through a network of R&D, manufacturing, and sales locations. For nearly three decades, we have operated at the intersection of memory and AI/HPC infrastructure. That engineering expertise positions us to power the next generation of AI workloads, from training to inference and agentic AI at scale.\nPenguin Solutions brings together differentiated infrastructure software, advanced memory, compute systems, end-to-end services, and industry-leading partner solutions in a full-stack AI factory platform designed to help customers deploy and scale AI workloads with speed and precision.\nAt Penguin Solutions, we value ideas over hierarchy and believe in servant leadership, where leaders enable teams to do their best work. We empower employees to take ownership, drive innovation, and grow through challenging work, continuous learning, and exposure to advanced AI tools and technologies. With flexibility where it matters and a strong focus on outcomes, Penguin Solutions is a place to do your best work, grow your career, and make a meaningful impact.\nJob Overview\nThe Executive Assistant to the CHRO provides high-level administrative, operational, and communication support to the Chief Human Resources Officer. This role serves as a trusted partner and a key liaison across the leadership team, customers, partners, and internal teams. The ideal candidate is highly organized, proactive, discreet, and comfortable operating in a fast-paced, global technology environment where priorities shift quickly and sound judgment is essential.\nResponsibilities\nManage the CHRO’s complex calendar and priorities, proactively resolving conflicts, coordinating meetings, preparing materials, and ensuring readiness for internal and external engagements.\nCoordinate domestic and international travel, including itineraries, transportation, meeting logistics, required documentation, and expense reporting.\nSupport leadership meetings, customer visits, investor-related engagements, and company events by managing logistics, preparing materials, and tracking follow-up actions.\nServe as a professional and confidential point of contact for the CHRO and other executives, exercising discretion with sensitive business, personnel, financial, and strategic information.\nDraft, edit, proofread, and format correspondence, presentations, briefing materials, meeting notes, and other executive communications.\nPartner with executive assistants and cross-functional teams to align priorities, coordinate communication, improve processes, and ensure timely completion of action items and deliverables.\nLead special projects and ad hoc assignments with ownership, sound judgment, and attention to detail.\nQualifications\n8+ years of executive administrative experience supporting executive leaders, or equivalent experience in a similar organizational or administrative role.\nBachelor’s degree, or equivalent combination of education and relevant experience.\nExperience in a public company with a focus on technology, semiconductor, AI infrastructure, manufacturing, or global business environment preferrable. \nDemonstrated ability to manage complex calendars, competing priorities, confidential information, and executive-level communications with professionalism and sound judgment.\nExceptional organizational skills, attention to detail, follow-through, and proactivity.\nStrong written and verbal communication skills, with the ability to interact effectively with executives, customers, partners, employees, and external stakeholders.\nEager to learn technology and embrace AI.\nHigh degree of discretion, integrity, and professionalism when handling sensitive or confidential information.\nProficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint; \nExperience with expense management, travel booking, and collaboration tools preferred.\nAbility to work independently, exercise good judgment, solve problems, and remain composed in a fast-paced environment.\nExperience coordinating executive meeting materials, investor/customer visits, or large-scale leadership events preferred.\nLocation\nThis position is based in Fremont, California with at least three days per week onsite.\nTravel\nLimited travel may be required to support executive meetings, customer events, and company leadership engagements.\nCompensation & Benefits\nThe base pay range that the Company reasonably expects to pay for this position in Californiais $90,000 - $120,000; the pay ultimately offered may vary based on business considerations, including job-related knowledge, skills, experience, and education.The position is bonus-eligible, and there are medical, dental, and vision benefits available. There is a 401k saving plan and other benefits, such as Paid Time Off, Life Insurance, and an Employee Assistance Plan.\nInclusion & Belonging Statement\nWe are committed to creating an inclusive environment that embraces differences and fosters belonging for all.\nEqual Opportunity Statement\nWe are an Affirmative Action/Equal Opportunity Employer and strongly committed to all policies which will afford equal opportunity employment to all qualified persons without regard to age, national origin, race, ethnicity, creed, gender, disability, veteran status, or any other characteristic protected by law.","description_format":"text","description_chars":5771,"description_truncated":false,"requirements":{"experience_years_min":8,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["401k plan","Company events","Continuous learning","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Education","LLM & Generative AI","High-Performance Computing"],"lifecycle":[{"event":"open","at":"2026-10-16T20:43:10Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":92500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":19,"reasons":["conf:1","velocity","win:early"],"computed_at":"2026-10-20T05:45:00Z"},"pay":{"stated_usd_annual":120000,"is_top_pay":true},"html_url":"https://alion.io/job/penguin-solutions-executive-assistant","json_url":"https://alion.io/job/penguin-solutions-executive-assistant.json","meta":{"generated_at":"2026-10-21T05:18:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7792,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":178085},"rest":"https://alion.io/mcp/rest/get_company?id=178085"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpenguin-solutions-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpenguin-solutions-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpenguin-solutions-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/penguin-solutions-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpenguin-solutions-executive-assistant"}]}