{"id":558344,"url":"https://alion.io/job/pennsylvania-state-university-academic-program-coordinator-2","title":"Academic Program Coordinator","company":{"id":37673,"name":"Pennsylvania State University","domain":"psu.edu","url":"https://alion.io/company/psu-edu","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"C","score":67,"open_postings":974,"ghost_share":0.556,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":38,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["University Park, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":40608,"max":58836,"currency":"USD","period":"year","gross":null,"usd_annual":58836},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-08T00:00:00Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-01T08:08:34Z","board_verified":true,"closed_at":null,"days_open":54,"trust":{"level":"ok","repost_count":1,"flags":["company_stale"],"days_open":54},"description":"APPLICATION INSTRUCTIONS:\nCURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.\n\nCURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, pleaselogin to Workday to complete thestudent application process. Please do not apply here, apply internally through Workday.\n\nIf you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.\n\nApproval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.\nPOSITION SPECIFICS\nThe Department of Ecosystem Science and Management in the College of Agricultural Sciences is seeking an Academic Program Coordinator to provide comprehensive administrative and program support for the department's undergraduate programs. This position works closely with students, faculty, staff, prospective students, alumni, and University partners and serves as an important resource for undergraduate academic programs and departmental activities.\nResponsibilities include:\nCreate and maintain undergraduate student records for all majors and minors within the Department of Ecosystem Science and Management and assign academic advisers using LionPATH.\n\nMaintain and review academic records, degree requirements, and student information; process academic exception petitions and course substitutions; assist with graduation reviews and approvals for majors, options, and minors; and ensure compliance with FERPA requirements.\n\nMaintain undergraduate student databases and prepare enrollment, graduation, and other academic reports.\n\nSupport undergraduate scholarship activities, including preparing information for the Scholarship Committee, tracking student donor thank-you letters, and maintaining related records.\n\nServe as a primary point of contact for students, prospective students, alumni, visitors, and other external contacts seeking assistance or information about departmental programs.\n\nRespond to student questions and provide guidance regarding departmental and University procedures, course enrollment, independent study, research credits, internships, overloads, graduate-level courses, and other courses under departmental control.\n\nCollaborate with faculty, staff, advisers, and offices throughout the College and University to resolve course scheduling, registration, and student-related matters.\n\nCoordinate the department's course offering process, including building future semester course offerings, obtaining appropriate course approvals, scheduling classrooms and final exams, assigning instructors, ordering textbooks, coordinating student course evaluations, and arranging course-related transportation.\n\nCoordinate and maintain reservations for meeting rooms, classrooms, the atrium, and other facilities within the Forest Resources Building and across campus. Serve as a departmental point of contact for events held within the building.\n\nMaintain and distribute communications to undergraduate students through departmental listservs and email.\n\nAssist with departmental communications and outreach by maintaining social media platforms, developing and sharing content highlighting departmental programs and accomplishments, managing the atrium digital display, and assisting with photographs and other media.\n\nSupport student organizations associated with the department.\n\nAssist with undergraduate recruitment activities by coordinating meetings with prospective students, maintaining recruitment materials, preparing admissions-related correspondence using Slate, maintaining prospective and admitted student information, and serving as a liaison with the College of Agricultural Sciences Office for Undergraduate Education.\n\nAssist with the planning and coordination of departmental events and activities, including the annual Career Fair and Alumni and Friends Banquet.\n\nProvide administrative support to faculty and staff and serve as a resource regarding departmental, College, and University policies and procedures.\n\nPerform other duties as assigned in support of the department's academic programs and operations.\n\nWork Arrangement\nThis position will require full-time on-site work during the initial six-month training period. Following successful completion of the training period, the position may be eligible for a hybrid work arrangement, consistent with university policy and departmental needs.\nRequired Qualifications:\nThe successful candidate will demonstrate strong organizational, communication, and customer-service skills and the ability to manage multiple priorities while working collaboratively with students, faculty, staff, and University partners. Attention to detail and the ability to handle confidential student information appropriately are essential for this position.\nMINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS\nGeneral Equivalency Diploma (GED) or High School (HS)\n2+ years of relevant experience; Relevant education accepted in lieu of experience\nRequired Certifications:\nNoneBACKGROUND CHECKS/CLEARANCES\nEmployment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITS\nThe salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.Salary Structure - Information on Penn State's salary structure\nPenn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.\nCAMPUS SECURITY CRIME STATISTICS\nPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.\nEEO IS THE LAW\nPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.\nPenn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.Federal Contractors Labor Law Poster\nPA State Labor Law Poster\nPenn State Policies\nCopyright Information\nHotlines","description_format":"text","description_chars":7759,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Hybrid work","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-09T00:52:25Z"},{"event":"close","at":"2026-10-02T06:09:14Z"},{"event":"reopen","at":"2026-10-29T16:38:30Z"}],"visa":[],"liveness":{"score":21,"band":"cold","label":"Long shot","p_open":1,"p_active":0.478,"p_room":0.44,"age_days":54,"expected_fill_days":38,"reasons":["conf:0","stale_co","velocity","win:tail","crowd:junior,brand"],"computed_at":"2026-11-01T06:10:25Z"},"pay":{"stated_usd_annual":58836,"is_top_pay":true},"html_url":"https://alion.io/job/pennsylvania-state-university-academic-program-coordinator-2","json_url":"https://alion.io/job/pennsylvania-state-university-academic-program-coordinator-2.json","meta":{"generated_at":"2026-11-01T11:05:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17146,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":37673},"rest":"https://alion.io/mcp/rest/get_company?id=37673"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpennsylvania-state-university-academic-program-coordinator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpennsylvania-state-university-academic-program-coordinator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpennsylvania-state-university-academic-program-coordinator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pennsylvania-state-university-academic-program-coordinator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpennsylvania-state-university-academic-program-coordinator-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":558344}},{"tool":"search_jobs","arguments":{"company":"psu.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":558344},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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