{"id":4197835,"url":"https://alion.io/job/pennsylvania-state-university-academic-program-coordinator-4","title":"Academic Program Coordinator","company":{"id":37673,"name":"Pennsylvania State University","domain":"psu.edu","url":"https://alion.io/company/psu-edu","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"C","score":69,"open_postings":1011,"ghost_share":0.511,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":42,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["University Park, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":40608,"max":58836,"currency":"USD","period":"year","gross":null,"usd_annual":58836},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Speech Recognition","optional":true}],"status":"live","first_seen_at":"2026-11-12T21:03:07Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-14T00:34:02Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":1},"description":"APPLICATION INSTRUCTIONS:\nCURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.\n\nCURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, pleaselogin to Workday to complete thestudent application process. Please do not apply here, apply internally through Workday.\n\nIf you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.\n\nApproval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.\nPOSITION SPECIFICS\nThe Department of Geography, in the College of Earth and Mineral Sciences, is seeking a candidate for an Academic Program Coordinator to serve as the coordinator for a variety of programs, processes and procedures. Reporting to the department’s Administrative Support Manager.\nResponsibilities will include, but are not limited to:\nBuild and maintain the undergraduate schedule of courses in LionPATH, process course substitutions and student audits, schedule final exams, process undergraduate add/drop courses.\nManage undergraduate student information, databases, files, transcripts, and archive/shred student information as per University's retention guidelines.\nCompile and submit textbook and regalia orders.\nProcess University Purchasing card reports, non-employee reimbursement reports, and travel reimbursement reports (SAP Concur)\nCoordinate domestic and international speaker/visitor travel arrangements and reconcile travel reimbursement reports.\nRespond to moderately complex undergraduate issues or questions regarding undergraduate courses as well as University, College, and Department policies and procedures.\nSupport the Associate Head for Undergraduate Education with department and college level undergraduate programs.\nGenerate, prepare, and maintain reports for budget purposes for Manager and Department Head. Monitor and maintain budgets; track expenditures, and processing of payment\nSupport the planning and coordination of projects, submit facilities work orders, submit bids for renovations, coordinate faculty office moves.\nCoordinate award ceremonies such as gathering and uploading applications, compile documentation, order awards, create recipient letters, and send out invitations.\nCoordinate part-time hiring for graduate and undergraduate wage requests from faculty\nServe as the department safety and lab safety officer to include regular meetings with the college’s facilities manager to coordinate and ensure the department is operating within the University's guideline and policies to keep faculty, staff, and students safe; track and distribute office/lab keys and maintain card swipe access system.\nLead coordination and planning of special events, conferences, and other functions and reconcile these expenses in SAP Concur.\nPurchase supplies and equipment for faculty, staff, and students.\nServe as a resource for others on a variety of subjects including office equipment, software application usage, and information processing procedures and handling department mail.\nServe as the department receptionist and provide office support, greet visitors, provide information, and refer inquiries as appropriate.\nAssist with conference room schedules and other general office duties as needed.\n\nPreferred Experience\nUnderstanding of our financial system, SIMBA, SAP Concur, LionPATH, and PSUbuy, preferred but not required.\nIn addition, the final candidate should have:\nexcellent written and oral communication skills\nstrong attention to detail\nthe ability to maintain confidentiality\na commitment to fostering diversity, equity, and inclusion\nexperience using student and financial information systems\nAdditional Information:\nFor full consideration, applicants must upload a cover letter and resume with their application.\nWork Arrangements:\nThis position is eligible for hybrid work, with three days per week in the office and two days remote, at the discretion of Department Head. Questions related to flexible work schedules should be directed to the Hiring Manager during the hiring process.\nMINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS\nGeneral Equivalency Diploma (GED) or High School (HS)\n2+ years of relevant experience; Relevant education accepted in lieu of experience\nRequired Certifications:\nNoneBACKGROUND CHECKS/CLEARANCES\nEmployment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITS\nThe salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.Salary Structure - Information on Penn State's salary structure\nPenn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.\nCAMPUS SECURITY CRIME STATISTICS\nPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.\nEEO IS THE LAW\nPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.\nPenn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.Federal Contractors Labor Law Poster\nPA State Labor Law Poster\nPenn State Policies\nCopyright Information\nHotlines","description_format":"text","description_chars":7055,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Flexible schedule","Hybrid work","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-11-12T21:03:07Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":43,"reasons":["conf:4","win:early","comp:junior,brand"],"computed_at":"2026-11-14T05:15:01Z"},"pay":{"stated_usd_annual":58836,"is_top_pay":true},"html_url":"https://alion.io/job/pennsylvania-state-university-academic-program-coordinator-4","json_url":"https://alion.io/job/pennsylvania-state-university-academic-program-coordinator-4.json","meta":{"generated_at":"2026-11-14T05:15:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8786,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":37673},"rest":"https://alion.io/mcp/rest/get_company?id=37673"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpennsylvania-state-university-academic-program-coordinator-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpennsylvania-state-university-academic-program-coordinator-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpennsylvania-state-university-academic-program-coordinator-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pennsylvania-state-university-academic-program-coordinator-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpennsylvania-state-university-academic-program-coordinator-4"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4197835}},{"tool":"search_jobs","arguments":{"company":"psu.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4197835},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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