{"id":2643437,"url":"https://alion.io/job/penske-facility-services-coordinator","title":"Facility Services Coordinator","company":{"id":2601031,"name":"Penske","domain":"penske.jobs","url":"https://alion.io/company/penske-jobs","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":80,"open_postings":114,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":16,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":68000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-10-15T18:19:47Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-28T06:31:58Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"Position Summary:\nThis position is primarily responsible for supporting programs and processes under the Corporate and Enterprise Facility Services department. The associate will provide support and direction for customer/associate service and maintenance requests, accounts payable, and various other project-related activities and support for Capital projects. The Enterprise Facility Services department is responsible for the management of over 1,200 PTL & PL locations across the US and Canada and over $ 10 million in maintenance and non-capital project spending annually. This position will also assist with smaller capital expense projects as part of the Enterprise Facility Maintenance Programs.\nMajor Responsibilities:\nProvide primary support to the Enterprise Facilities Service Department through the Centralized Facility Maintenance Request System\nTriage service requests and prioritize by urgency\nEvaluate and assign national and non-national vendors\nGather, evaluate, and award proposals for services\nSchedule and coordinate service activities for all locations\nMaintain preventative maintenance (PM) schedules for all locations\nProcess all incoming invoices for payment in Chrome River and Tririga.\nMaintain and Grow Enterprise Facility Service Programs by analyzing and evaluating locations that are not currently on a corporate-supported enterprise program\nProvide quotes/pricing to District leadership\nOnboard locations through the corporate process to maintain and increase facility and asset uptime and performance\nProduce weekly and quarterly reporting for Facility Maintenance on a routine basis. Reports include:\no Incoming/Outgoing work orders reporting.\no Escalation of issues for services by category/vendor.\no Various monthly and weekly transaction reporting.\nMonthly presentation from update reports compiled by each department.\nSupport Capital Planning projects in conjunction with supervisor(lighting, LEED, etc)\nInteract with external vendor accounts receivables departments to ensure clear communication and resolution of outstanding payments.\nOther projects and tasks as assigned.\nQualifications:\nBachelor's Degree in Business, Accounting, Engineering, Construction, Maintenance preferred. If no degree, equivalent work experience is required\nSmartsheet certification (preferred), or other workorder/ticketing platform experience\nMinimum 1 year of trades knowledge or experiment (strong plus)\nMinimum 1 year of basic knowledge of various elements of the facilities including, but not limited to: lighting, janitorial services, HVAC systems, utility systems, roofing, paving, general maintenance, etc. preferred\nTask Management (knowledgeable in the Trades)\nGeneral understanding of facility assets and programs preferred\nKnowledge of ticketing/work order systems\nProficient knowledge in RFQ/RFP management , Vendor Management and Contract Management\nExcellent skills in Microsoft word, excel, and windows word processing\nCapital project administrative tasks\nCapital project financial process\nStrong analytical, problem-solving, and critical thinking skills.\nRegular, predictable, full attendance is an essential function of the job\nWillingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.\nPhysical Requirements:\nThe physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nThe associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.\nWhile performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.\nSpecific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.\nPenske is an Equal Opportunity Employer","description_format":"text","description_chars":4420,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Military","Transportation & Logistics","Military Logistics","Supply Chain"],"lifecycle":[{"event":"open","at":"2026-10-15T19:27:57Z"}],"visa":[],"liveness":{"score":38,"band":"fade","label":"Fading","p_open":1,"p_active":0.513,"p_room":0.75,"age_days":12,"expected_fill_days":16,"reasons":["conf:5","stale_co","win:late","comp:junior,brand"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/penske-facility-services-coordinator","json_url":"https://alion.io/job/penske-facility-services-coordinator.json","meta":{"generated_at":"2026-10-28T08:28:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10984,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2601031},"rest":"https://alion.io/mcp/rest/get_company?id=2601031"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpenske-facility-services-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpenske-facility-services-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpenske-facility-services-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/penske-facility-services-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpenske-facility-services-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2643437}},{"tool":"search_jobs","arguments":{"company":"penske.jobs","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2643437},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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