{"id":316383,"url":"https://alion.io/job/penumbra-it-enablement-coordinator","title":"IT Enablement Coordinator","company":{"id":4897,"name":"Penumbra","domain":"penumbrainc.com","url":"https://alion.io/company/penumbra","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":86,"open_postings":17,"ghost_share":0,"stale_share":0.353,"repost_share":0,"time_to_fill_p50_days":69,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Alameda, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":38,"max":49,"currency":"USD","period":"hour","gross":null,"usd_annual":98000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-26T18:22:36Z","employer_posted_date":"2026-08-26","last_verified_at":"2026-10-01T17:47:46Z","board_verified":true,"closed_at":null,"days_open":36,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":36},"description":"As an IT Enablement Coordinator, you will be responsible for coordinating and enhancing the user experience for IT employees - Onshore & Offshore.\nYou will work closely with HR to supporting the IT new hire onboarding experience. You will be responsible for supporting and tracking overall IT internal spend and forecast, and will be the liaison between IT, Finance, and HR to ensure the accurate headcount and spend forecast is communicated and managed.\nWork closely with various IT leaders to provide help and guidance on their spending and vendor engagement program.\nSupport and coordinate IT new employee trainings. Support strategic alignment process with Penumbra business teams. Support activities to improve overall user experience working with various IT groups.\nYou will also be assisting in managing and coordinating the relationship between key strategic vendors and IT business partners, understanding the complete breadth of professional services provided by vendors and current support services for each IT group.\nResponsible for understanding the types of services being provided to Penumbra IT, oversee work product of each vendor account, including projects, project cost, SOW management, SLAs, executive reporting and serve as point person for Penumbra IT VMO and Vendors.\nPartners with key stakeholders across the IT Org to ensure that financial, performance, risk and compliance requirements are being met as per Penumbra Supplier Quality, Legal, Finance requirements.\nSpecific Duties and Responsibilities\nPartner with HR to assist in the coordination and enhancement of the IT new hire onboarding process; making sure new hires have all the required information, assets, access, cube allocated when they are onsite 1st day of their employment start.\nManage basic training required for IT new hires - generic as well as specific to their job; introducing them to the rest of the team, send out a welcome email to new hires and rest of the IT team communicating the start of new employees.\nOrganize a welcome lunch with the reporting manager and other senior members of the team.\nAssist in the coordination and vendor management to enhance the IT vendor relationship management program scalable to support Penumbra IT vendors / Partners working with Penumbra IT members on various projects or on-going operational support.\nBuild effective relationships with suppliers/vendors and work to understand the service level agreements to manage supplier performance proactively to ensure to drive process improvements that will result in IT cost reduction, productivity, and service level enhancements.\nEstablish vendor alliances through communication and information sharing. Ensure vendors remain focused on our mutual goals, plans, and investments to meet our growing needs.\nEnsure service levels are maintained, schedules are met, and formal reporting and invoicing are timely and accurate.\nPartner with the senior managers across IT to maintain the IT budget, forecast and identify opportunities for cost savings.\nPartner with senior management to assist in the negotiation of new and yearly software and hardware contracts.\nSupport and plan IT employee trainings as part of the onboarding of new IT team members.\nPlan and manage IT meetings like - All Hands meetings, Strategy & Planning, Alignment meetings with other organizations within Penumbra.\nTrack and manage IT headcount growth and hiring working with HR partner for IT.\nSupport IT team in activities related to improving user experience for different employee profiles like manufacturing and non-manufacturing, office employees.\nAdhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.\nUnderstand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.\nEnsure other members of the department follow the QMS, regulations, standards, and procedures.\nPerform other work-related duties as assigned.\nPosition Qualifications - Required\nBachelor's degree in IT, Finance, or Business related degree with 3+ years of experience, or equivalent combination of education and experience\nExperience with vendor management practices. • Some experience in managing budgets and resources\nA detail-oriented individual with excellent analytical, financial, vendor management and communication skills.\nCandidate must be able to work effectively with outside vendors, internal legal and finance teams, technology team and lines of business.\nExcellent written and verbal communication skills.\nAbility to think and react in a high-energy, fast-paced environment with good organizational skills including prioritizing, scheduling, time management, and meeting deadlines.\nComfort level with a very high volume, fast-paced operation in a time-sensitive environment.\nHigh level of proficiency with Microsoft Office products, particularly Word, Excel, and PowerPoint for providing purchase and vendor analyses, Excel and/or PowerPoint presentations for management\nExcellent interpersonal & problem-solving skills, written and verbal communication skills.\nStrong oral, written, and interpersonal communication skills\nHigh degree of accuracy and attention to detail\nProficiency with MS Word, Excel, and PowerPoint\nExcellent organizational skills with ability to prioritize assignments while handling various projects simultaneously\nPosition Qualifications - Preferred\nExperience in purchasing, accounts payable, accounting-related, or administrative position desired\nExperience in IT and IT procurement: equipment, software licenses, and support contracts, and services desired\nMedical device, pharmaceutical, biotech, or other regulated industry experience desired\nWorking Conditions\nGeneral office environment\nWillingness and ability to work on site.\nMay have business travel from 0% - 5% • Requires some lifting and moving of up to 15 pounds\nMust be able to move between buildings and floors.\nMust be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day.\nMust be able to read, prepare emails, and produce documents and spreadsheets.\nMust be able to move within the office and access file cabinets or supplies, as needed.\nMust be able to communicate and exchange accurate information with employees at all levels on a daily basis.\nBase Pay Range Per Hour: $38.00 - 49.00\nIndividual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs.","description_format":"text","description_chars":6704,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Surgical Instruments & Devices","Cardiovascular Devices"],"lifecycle":[{"event":"open","at":"2026-09-05T16:14:02Z"}],"liveness":{"score":69,"band":"ok","label":"Likely open","p_open":1,"p_active":0.771,"p_room":0.9,"age_days":35,"expected_fill_days":69,"reasons":["conf:12","win:mid"],"computed_at":"2026-10-01T05:45:00Z"},"pay":{"stated_usd_annual":98000,"is_top_pay":true},"html_url":"https://alion.io/job/penumbra-it-enablement-coordinator","json_url":"https://alion.io/job/penumbra-it-enablement-coordinator.json","meta":{"generated_at":"2026-10-01T19:21:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1901,"day_limit":5000,"remaining_today":3099,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}