{"id":2555755,"url":"https://alion.io/job/peopletopayroll-assistant-office-manager","title":"Assistant Office Manager","company":{"id":4416377,"name":"HR One","domain":"peopletopayroll.com","url":"https://alion.io/company/peopletopayroll","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Liverpool, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":54000,"max":69000,"currency":"USD","period":"year","gross":null,"usd_annual":69000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-14T19:10:27Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-25T06:27:05Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"Peterson HVAC and Plumbing, a well-known, locally owned and operated company serving the Upstate New York Region for over 20 years is seeking a highly organized, proactive, and detail-oriented Assistant Office Manager to help keep our business running smoothly behind the scenes.\nThis position will play a pivotal role in the daily coordination of projects, service operations, purchasing, scheduling, documentation, and administrative processes that keep our team operating efficiently.\nThe ideal candidate enjoys solving problems, staying organized, following up on details, and helping teams remain accountable. This role will serve as a key link between ownership, managers, technicians, vendors, and customers to ensure projects move efficiently from scheduling through completion and invoicing.\nRequirements\nWhat You'll Do\nMonitor the status of service calls, maintenance agreements, and installation projects.\nFollow up with managers, technicians, vendors, and customers to ensure projects stay on track.\nCoordinate material orders, equipment deliveries, and vendor communications.\nAssist in tracking job progress from scheduling through invoicing.\nHelp ensure all required paperwork, documentation, and customer records are completed accurately.\nSupport operational reporting and project tracking.\nWork closely with ownership and management to identify and resolve operational bottlenecks.\nAssist with maintaining accountability for deadlines, follow-up items, and project milestones.\nSupport office operations and help improve processes and efficiencies.\nUtilize technology and software systems to maintain accurate information and reporting. \nIdeal Candidate\nHighly organized and detail-oriented.\nNaturally proactive and follows through on commitments.\nComfortable communicating with employees at all levels of the organization.\nStrong technology and software skills.\nAble to manage multiple priorities in a fast-paced environment.\nInterested in long-term growth and advancement into a leadership role.\nExperience in HVAC, plumbing, construction, home services, or related industries is preferred but not required.\nBenefits\nSalary Range: $54,000 - $69,000 Annually Depending on Experience\nPeterson Plumbing is an Equal Opportunity Employer and considers all applicants without regard to any protected characteristic under federal, New York State, or local law.","description_format":"text","description_chars":2370,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Human Resources","Payroll Services"],"lifecycle":[{"event":"open","at":"2026-10-14T19:10:27Z"}],"visa":[],"liveness":{"score":73,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.808,"p_room":0.9,"age_days":10,"expected_fill_days":27,"reasons":["conf:3","win:mid"],"computed_at":"2026-10-25T05:49:26Z"},"pay":{"stated_usd_annual":69000,"is_top_pay":true},"html_url":"https://alion.io/job/peopletopayroll-assistant-office-manager","json_url":"https://alion.io/job/peopletopayroll-assistant-office-manager.json","meta":{"generated_at":"2026-10-25T08:08:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11604,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4416377},"rest":"https://alion.io/mcp/rest/get_company?id=4416377"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpeopletopayroll-assistant-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpeopletopayroll-assistant-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpeopletopayroll-assistant-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/peopletopayroll-assistant-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpeopletopayroll-assistant-office-manager"}]}