{"id":3542842,"url":"https://alion.io/job/perpetual-personal-assistant-marketing-coordinator","title":"Personal Assistant & Marketing Coordinator","company":{"id":705707,"name":"Perpetual","domain":"perpetual.com.au","url":"https://alion.io/company/perpetual-4","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":36,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sydney, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":75000,"period":"year","method":"role_country_seniority_unknown","sample_n":145},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-30T19:49:07Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-01T02:14:53Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"More Time Off for What Matters: Enjoy up to 6 weeks of leave once you have met tenure requirements\nHybrid Work Environment based in our Sydney Office\nAn opportunity to develop your career in a high performing, collaborative and supportive team\nPerpetual Wealth consists of three distinct brands in addition to Perpetual Private - Fordham, Jacaranda Financial Planning and Priority Life - offering a unique mix of wealth management, advice and trustee services. Perpetual Wealth has a diverse range of capabilities including strategic advice on superannuation and retirement planning, general investment, asset protection, insurance, tax management, estate planning, aged care, social security, succession planning and philanthropy. Our clients include individuals, families, businesses, not-for-profit organisations and Indigenous communities throughout Australia.\nAs part of an exciting new chapter, Perpetual Wealth will soon become a standalone business as part of the recently announced acquisition by Bain Capital. This creates a unique opportunity to join a business focused on growth, innovation, and delivering exceptional outcomes for clients.\nAbout the Role\nJoin our dynamic team at Perpetual Wealth Management. As a Personal Assistant and Marketing Coordinator you will provide high-quality personal assistance to the Lead Partner while coordinating marketing, events and communications activity across the NSW, ACT and QLD Private Clients business.\nProvide comprehensive administrative support including proactive diary management and email management where required, looking to anticipate and address any issues that arise or items that can be actioned on their behalf\nCoordinate marketing, events and communications activity across the NSW, ACT and QLD Private Clients business\nCoordinate the local marketing calendar and campaign activity in partnership with central Marketing\nSupport and/or lead client events, seminars and partner engagement from concept through to delivery and follow-up\nDraft and proofread invitations, communications, presentations and collateral\nCoordinate relevant Marketing, Compliance and stakeholder approvals\nMaintain contact lists, event registrations and campaign records\nLiaise with agencies, venues and suppliers and track activity against agreed plans and budgets\nProvide simple post-activity reporting and identify opportunities to improve future activity\nManage a complex diary, meeting cadence and changing priorities, ensuring the Lead Partner is appropriately prepared and supported\nCoordinate domestic travel, accommodation, itineraries and related administration\nAssist in the preparation of agendas, pre-reading materials and action items for team meetings ensuring the leaders have adequate time to prepare for each session\nCoordinate the team's contribution to business reports to ensure the operating rhythm is met\nEnsure credit card expenses are processed within policy and business timeframes. Oversee expense submissions from team members to ensure they are in accordance with the policy. Process manual invoices as required\nTeam support: maintain staff lists, email distribution groups and mail listings. Active involvement in developing a positive team culture and maintaining high levels of morale within the teams\nAbout You\nA relevant qualification in business administration, marketing, events or a related discipline is desired but not required\nStrong capability in Microsoft 365, particularly Outlook, PowerPoint, Word, Excel and Teams\nExperience in personal assistance, team coordination, marketing coordination or a comparable blended role\nDemonstrated experience coordinating events and managing multiple suppliers and stakeholders\nExperience in financial services or another regulated environment is desirable\nExcellent organisation, prioritisation and attention to detail\nClear and polished written and verbal communication skills\nSound judgement, discretion and confidence engaging with senior stakeholders\nProactive problem-solving and dependable follow-through\nHow we workOur unique culture is underpinned by our three organisational behaviours, Stretch, Own it, Make an impact which drive our approach of day-to-day interactions with colleagues and clients, the way we approach decision-making to the questions we ask and the problems we solve.\nEmployee benefits\nWork from anywhere in Australia for up to one month each year\nAn annual allowance to empower you to prioritise your personal wellbeing\nStudy support and commitment to supporting professional development\nWe’re committed to creating an inclusive workplace where diversity is celebrated. No matter your background or circumstances, we aim to provide an environment where you can thrive.","description_format":"text","description_chars":4724,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work","Professional development","Retirement plans"],"hiring_locations":[{"name":"Australia","iso":"AU","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Wealth Management & Financial Advisors","Asset Management & Funds","Custody & Fund Administration"],"lifecycle":[{"event":"open","at":"2026-10-30T19:49:07Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":36,"reasons":["conf:3","win:early"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/perpetual-personal-assistant-marketing-coordinator","json_url":"https://alion.io/job/perpetual-personal-assistant-marketing-coordinator.json","meta":{"generated_at":"2026-11-01T07:01:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10950,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":705707},"rest":"https://alion.io/mcp/rest/get_company?id=705707"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fperpetual-personal-assistant-marketing-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fperpetual-personal-assistant-marketing-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fperpetual-personal-assistant-marketing-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/perpetual-personal-assistant-marketing-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fperpetual-personal-assistant-marketing-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3542842}},{"tool":"search_jobs","arguments":{"company":"perpetual.com.au","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3542842},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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