Contracts Administrator

The Contracts Administrator is responsible for managing the contract lifecycle, ensuring company processes are followed, liaising with external legal counsel, maintaining accurate contract records and templates, and supporting internal stakeholders through streamlined contract processes and training.

What You’ll Be Doing:

• Leading and optimizing the full contract lifecycle, driving precise and efficient execution of client contracts in compliance with company policies.
• Coordinating internal and external reviews and approvals to advance agreements to execution, tracking agreement status, outstanding items, and responses to support timely completion
• Serving as the primary liaison with external legal counsel regarding client contracts
• Overseeing version control, draft circulations, and redlining throughout the contract negotiation process; identifying non-standard contractual terms and provisions and escalating concerns appropriately
• Maintaining accurate and up-to-date contract records within the internal contract management system, including monitoring expiration dates and keeping contracts current
• Managing and updating legal agreement templates and implementing efficient processes for contract review, approval, and execution
• Developing and maintaining training materials and resources related to internal contracting processes, providing annual training to internal stakeholders
• Reviewing and approving external legal counsel invoices, ensuring expenses are accurately allocated to the appropriate client or project

What You’ll Bring to the Table:

• 3+ years of experience in contract administration, legal operations, or a related role
• Working knowledge of legal terminology, contract structures, and standard agreement provisions
• Ability to work independently with sound judgment, including recognizing when to escalate issues or seek guidance from management or legal counsel
• Exceptional attention to detail and organizational skills, with a proven capacity to manage multiple priorities and a high volume of contracts effectively
• Excellent communication skills, engaging confidently and professionally with clients, executives, and legal professionals
• Proficiency in Microsoft Office Suite, particularly Microsoft Word, including advanced use of track changes, comments, and document version control