{"id":2555573,"url":"https://alion.io/job/persona-services-group-project-coordinator","title":"Project Coordinator","company":{"id":4421138,"name":"Persona Services Group","domain":"personaservicesgroup.com","url":"https://alion.io/company/personaservicesgroup","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brick, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":55000,"currency":"USD","period":"year","gross":null,"usd_annual":55000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-09-23T20:23:21Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-29T12:53:14Z","board_verified":true,"closed_at":null,"days_open":35,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":35},"description":"Description\nJob Overview:\nThe Project Coordinator is responsible for supporting the successful execution of work orders assigned to the Projects Division through scheduling coordination, project administration, procurement support, logistics management, and operational communication. This role serves as a critical support function between project management, field crews, subcontractors, vendors, and clients to ensure projects are properly organized, staffed, supplied, and completed in alignment with customer expectations and company standards.\nIn addition to project scheduling and documentation management, this role is responsible for purchasing project materials, coordinating equipment and vehicle rentals, arranging travel accommodations for crews and management personnel, and maintaining warehouse organization and inventory oversight. The Project Coordinator is expected to operate in a fast-paced environment while maintaining strong communication, organization, and attention to detail across multiple ongoing projects simultaneously.\nDirectly Reports To: Senior Project Manager and Director of Projects\nJob Responsibilities:\nProject Scheduling & Coordination\nAssist project management teams with assembling and managing project schedules, timelines, manpower plans, and logistical coordination.\nCoordinate scheduling with internal crews, subcontractors, vendors, and customer site contacts to ensure project readiness and alignment with operational expectations.\nConfirm jobsite details with restaurant, retail, transportation, healthcare, and commercial site contacts including access procedures, delivery instructions, start times, and onsite points of contact.\nSend daily project update communications to crews and management containing all relevant project information including scope of work, addresses, schedules, contact information, material requirements, and special instructions.\nCoordinate and communicate project expectations, start times, and schedule changes with field personnel and subcontractors.\nConduct weekly schedule confirmation calls with crews, subcontractors, and customers for upcoming scheduled work.\nPerform post-project and morning follow-up calls for overnight projects to verify customer satisfaction and identify any issues requiring escalation.\nProcurement & Logistics Coordination\nPurchase project-related materials, supplies, and consumables in alignment with project budgets and operational timelines.\nCoordinate and schedule rental equipment including box trucks, lifts, trailers, specialty equipment, and other project support assets.\nArrange travel accommodations including hotels, flights, rental cars, and related logistics for traveling crews and management personnel.\nTrack travel and rental costs to ensure alignment with project budgets and company expectations.\nMaintain communication with vendors and suppliers to ensure timely delivery of materials and equipment.\nAssist with resolving delivery delays, supply shortages, and logistical issues impacting project execution.\nDocumentation & Administrative Support\nDistribute required project documentation including job plans, sign-off sheets, project schedules, scope documents, permits, survey notes, and project photos to crews and subcontractors.\nCollect daily project updates, completion photos, sign-offs, and progress documentation from field personnel.\nMaintain accurate project notes, customer communication records, and operational updates within company systems and work orders.\nAlert Project Management teams of schedule changes, delays, customer concerns, or operational issues impacting project execution.\nAssist with project closeout documentation and organization of completed project records.\nIdentify change orders for Management and Estimating team for pricing and schedule adjustments.\nWarehouse & Inventory Management\nAssist with oversight and organization of warehouse operations and material staging areas.\nPrepare and stage project materials for subcontractor and crew pickup.\nReceive, inspect, and organize incoming materials and deliveries.\nMaintain weekly inventory tracking reports for commonly stocked materials and consumables.\nEnsure warehouse cleanliness, organization, and safe material storage practices are maintained.\nKey Performance Indicators:\nIVR Usage\nOrdering Materials Timeframes\nPending Completion Timeframes\nCall Backs / Warranty Report\nRequirements\n Candidate Qualifications:\n2-5 years of project coordination, facilities maintenance, construction administration, logistics, or related operational support experience preferred.\nExperience within commercial facilities maintenance, restaurant, retail, construction, or service industries strongly preferred.\nPrevious experience coordinating travel, rentals, procurement, or field operations logistics is highly desirable.\nStrong computer and technical proficiency including Microsoft Office Suite, scheduling platforms, project management systems, and facility maintenance software.\nAbility to manage multiple schedules, timelines, and operational priorities simultaneously.\nExperience with inventory tracking, purchasing, and vendor coordination preferred.\nStrong understanding of project documentation and operational workflows.\nExcellent verbal and written communication skills.\nStrong organizational abilities with exceptional attention to detail.\nAbility to operate in fast-paced environments while managing changing priorities.\nAbility to work independently and execute tasks with minimal supervision.\nStrong customer service and problem-solving skills.\nAbility to occasionally work flexible hours based on project schedules and after-hours operations.\nValid driver’s license preferred.\nAbility to lift and organize project materials within warehouse environments as needed.\nSalary Description\n$50,000.00 to 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