Purchasing Assistant

Job function/Scope:

To support with day to day administration, purchasing and order processing task, ensuring deadlines are met in accordance with customer or company requirements. The role placement is designed to support the expansion of International Team operational.

Requirements

Roles & responsibilities:

General Administration duties, including filing, maintaining accurate data, compiling reports, managing diaries, scheduling meetings, taking minutes, expenses record, dealing with incoming and outgoing correspondence

Responsible for daily ordering processing duties for all clients accounts, generating sales order or purchase order when required.

Co-ordinate and providing support for all logistics and order related matters

Expediting and tracking orders on a weekly basis, organising air console shipment, managing all importing and exporting task

Sourcing and liaising with suppliers regarding price, availability and lead times

Negotiating contracts with suppliers, maintaining strong relationships with vendor, keeping up to date with industry trend.

Maintaining good bookkeeping record, ensuring both supplier and client are paid promptly.

Providing procurement support, quoting, liaising with client on all purchasing, supply chain related matter

Ability to multi-task, perform under pressure and working to tight deadlines.

Job Description & Person Specification

Performance Measure

Accuracy of data

Attention to detail

Customer satisfaction

Service delivery

Comply with process and procedures

Qualifications and experience

Microsoft Office experience is essential for all Grades

HND level qualifications

Experience in a similar role for one year

Core Competencies

Communication - Excellent communication and interpersonal skills, you will be able to build strong working relationships with all levels and be able to influencing and collaborating with others with ease.

Customer Focus - A commitment to providing a good customer service.

Personal Integrity - Builds trust and respect and maintains standards of honesty and integrity.

Team Working - Ability to work within a team and on own initiative.

Reliability - Takes responsibility for personal performance.

Results Orientation - Striving to improve or meet a standard of excellence.

Commitment to Safety - Takes responsibility for both their own safety and that of their colleagues.

Our Company

From our roots in agricultural inspections, Peterson and Control Union have been operating for nearly 100 years in the field of logistics, quality, certifications and risk management. Our in-depth knowledge and experience covers all aspects of the supply chain in many industries including agriculture, energy, forestry, sustainability and textiles.

80:20 Procurement Ltd, a Peterson company, can supply the complete range of low value consumables and ‘one off’ supplies. By using unique commercial models and e-commerce to improve the ordering process, we can effectively use our skills to manage the ‘Tail of the Supply Chain’.