{"id":2284223,"url":"https://alion.io/job/petroapp-admin-coordinator","title":"Admin Coordinator","company":{"id":8325,"name":"PetroApp","domain":"petroapp.com","url":"https://alion.io/company/petroapp","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"C","score":69,"open_postings":27,"ghost_share":0.519,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cairo, Egypt"],"countries":["EG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":23000,"max_usd":49000,"period":"year","method":null,"sample_n":11631},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-11T12:58:21Z","employer_posted_date":"2026-10-11","last_verified_at":"2026-10-12T05:39:21Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":0},"description":"PetroApp is looking for an organized and proactive Admin Coordinator to support the smooth day-to-day operations of the office.\nThe ideal candidate should have strong organizational and communication skills, attention to detail, and the ability to manage multiple administrative tasks efficiently while responding to daily operational needs.\nKey Responsibilities\nMaintain proper records of office supplies, purchases, and related expenses.\nCoordinate office maintenance requirements, repairs, and facilities-related issues.\nMonitor office equipment and facilities to ensure they remain functional and in good condition.\nReport and escalate urgent maintenance or safety concerns to the responsible team.\nEnsure that office utilities and services are available and operational when needed.\nCoordinate the delivery of documents, work papers, and other office-related materials between PetroApp's Egypt office and other designated office locations.\nEnsure that important documents are delivered securely and on time.\nKeep accurate records of petty cash transactions and retain supporting receipts and invoices.\nSubmit expense reports and petty cash reconciliations in accordance with company policies.\nObtain the required approvals before making purchases or incurring expenses.\nCoordinate with suppliers and service providers to obtain quotations and arrange purchases.\nFollow up on purchase requests, deliveries, invoices, and payments with the relevant internal teams.\nMaintain organized records of suppliers, quotations, and service agreements.\nEnsure purchases comply with approved budgets and internal procedures.\nSupport the Administration and Operations teams with daily administrative tasks and special requests.\nAssist with office setup, employee workplace requirements, and internal company activities when needed.\nMaintain organized administrative records and documentation.\nRequirements\nQualifications & Requirements\nBachelor's degree in Business Administration or a related field is preferred.\n1 year of experience in office administration, facilities coordination, or a similar role.\nGood organizational, time-management, and multitasking skills.\nStrong communication and interpersonal skills.\nBasic knowledge of Microsoft Office, particularly Excel, Word, and Outlook.\nExperience coordinating with suppliers, service providers, and maintenance teams.\nBasic understanding of petty cash management, expense tracking, and documentation.\nAbility to work independently, take initiative, and solve day-to-day operational problems.\nFlexibility to handle urgent requests and occasional work-related errands.\nBenefits\nPrivate Health Insurance \nPerformance Bonus \nCareer Growth and Development Track","description_format":"text","description_chars":2701,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Fleet Management"],"lifecycle":[{"event":"open","at":"2026-10-11T12:58:21Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely 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