{"id":2571756,"url":"https://alion.io/job/pfizer-administrative-assistant-controllers","title":"Administrative Assistant, Controllers","company":{"id":3480,"name":"Pfizer","domain":"pfizer.com","url":"https://alion.io/company/pfizer","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tampa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":60000,"max_usd":113000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1854},"experience_years_min":4,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"ServiceNow","optional":true}],"status":"live","first_seen_at":"2026-10-14T23:06:33Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T17:27:03Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Role summary\nThe Administrative Assistant provides executive, operational, and administrative support to designated members of the Controllers Leadership Team (CLT) and their teams. Responsibilities include calendar and travel management, leadership meetings and events, communications, organizational coordination, and colleague engagement activities. The role works across the Controllers organization and locations, with assignments and priorities adjusted based on evolving business and leadership needs.\nThe role is based in Tampa and provides coordinated site support across Tampa and Memphis, partnering with site leaders and local teams to deliver colleague engagement, site events, communications, operational logistics, leadership visits, and other activities that support a consistent colleague and visitor experience.\nThe incumbent handles highly confidential material, including organization changes, headcount and attrition data, leadership planning and sensitive people matters, and supports all regional time zones with periodic work outside US business hours.\n1. Executive partnership and calendar management\nOwns the calendars of designated Leadership Team members, with delegated authority to book, move and decline meetings for senior stakeholders.\nRuns the leadership operating rhythm: recurring 1:1s, monthly leadership forums, site organization-update sessions, colleague chat sessions and skip-level meetings across locations.\nCoordinates governance meetings with external parties, including external auditor operational reviews and decision committees.\nSupports integration of newly absorbed teams through colleague sessions, organization announcements and leadership communications.\nActs as mailbox delegate and sends communications on behalf of designated Leadership Team members, including site-wide invitations and announcements.\nDrafts, proofs and distributes leadership communications, including survey-result messages and site specific updates\nGathers and prepares HR and organization documents, including role descriptions, job-level comparisons and org chart inputs.\nPrepares the designated Leadership Team members expense reports, manages corporate card payments and professional memberships. Approval remains with the VP's manager; the delegate does not approve.\nDeliverables: maintained executive calendar; forum schedules and invitations; communications sent on behalf of designated Leadership Team members; Memphis leadership communications; HR and organization support packages; expense reports.\n2. Global travel and leadership events\nPlans domestic and international travel for designated Leadership Team members: flights, hotels, ground transportation and site-visit itineraries.\nPlans and runs leadership team face-to-face meetings at global sites, including agenda and logistics decks, transfers, attendee communications and on-site coordination.\nHosts executive and senior-leader visits to Tampa and Memphis: room bookings, attendee lists, dining arrangements and hotel room blocks with contract deadlines.\nOrganizes leadership dinners, global and site town halls, award-nominee luncheons, and retirement and farewell events.\nCoordinates vendors for in-scope events (venues, catering, hotels) through Procurement and approved channels, with POs raised and contracts executed by authorized signatories.\nDeliverables: Designated Leadership Team members itineraries; event logistics and agenda decks; room blocks and vendor arrangements; attendee communications; town hall and executive-visit materials.\n3. Site Leadership Support and Colleague Engagement\nPartners with designated site leaders and local teams to coordinate colleague engagement, community-building, and site culture activities.\nSupports recurring site programs, recognition activities, leadership events, communications, and colleague resource group initiatives based on local needs.\nCoordinates volunteers, event planning, logistics, participation tracking, and related follow-up for site-specific programs.\nAdapts and shares successful engagement practices across supported locations, using virtual and onsite formats as appropriate.\nDeliverables: engagement community rosters and trackers; site event calendar; Lunch & Learn program; representation analysis; site event execution.\n4. Site operations liaison\nActs as liaison to the onsite GWE team, for space reservations, catering and audiovisual setup for events.\nSupports space planning, site audits, compliance items and vendor issues.\nManages the visitor and guest experience for executive and external visitors at both sites.\nSupports Tampa crisis-management planning by scheduling monthly Crisis Management Team meetings and assisting with coordination.\nDeliverables: site logistics coordination; space, catering and AV arrangements; visitor support; crisis-management meeting coordination.\n5. Communications and digital channels\nDevelops and publishes newsletters and other communications for supported sites in partnership with site leaders and local teams.\nCo-maintains site digital platforms in partnership with relevant local teams.\nManages distribution lists, Teams channels and Viva Engage communities.\nKeeps digital content current, consistent and accessible across supported channels.\nDeliverables: site specific newsletters; site specific program calendars; intranet and Community Portal content; distribution lists; Teams channels; Viva Engage communities.\n6. Reporting and analytics\nProduces site headcount, new-hire and attrition reporting.\nReconciles Workday against Tririga monthly to support space and workforce reporting.\nProvides data for org chart updates and governance-structure reporting.\nTracks participation and outcomes for site events and engagement programs.\nPrepares data and slides for town halls and executive visits.\nDeliverables: monthly headcount and attrition reports; Workday-to-Tririga reconciliations; org chart data; event and engagement reporting; executive-ready slides.\n7. Financial and operational administration\nSupports budget reporting as needed (monthly variance analysis, forecasting and accrual inputs). The role does not own a budget.\nSupports purchase order and cost tracking and helps resolve invoice issues for in-scope activities.\nMaintains timely and accurate supporting documentation for event and operating expenses.\nDeliverables: PO and cost tracking; variance and accrual inputs; invoice resolution; supporting financial documentation.\nQualifications\nBasic qualifications\nHigh school diploma or GED.\nAt least 4 years of progressively responsible executive administrative experience supporting Vice President-level or more senior leaders (2 years with a Bachelor's degree).\nAdvanced skill in Microsoft 365: Outlook delegate and calendar management, Teams, SharePoint, PowerPoint, and Excel (lookups, pivot tables and reconciliations).\nDemonstrated experience managing complex calendars across multiple time zones, domestic and international travel, and multi-day leadership meetings or events.\nProven judgment and discretion with highly confidential business and people information.\nStrong written communication: drafts executive and site-wide communications that are ready to send with minimal edits.\nAbility to work onsite in Tampa, FL, flex hours to support regional time zones, and 10% travel to Memphis and to support leadership meetings.\nPreferred qualifications\nBachelor's degree in business, communications or a related field.\nExperience in pharmaceutical, life sciences or another regulated environment; experience in a finance, accounting or global business services organization.\nExperience with Workday reporting, Tririga or another workplace-management system, ServiceNow, expense and travel tools, and Viva Engage / Teams administration.\nExperience running colleague engagement or site community programs, including volunteer networks and recognition events.\nWorking knowledge of purchase orders, accruals and variance tracking.\nCuriosity and fluency with AI productivity tools, and a record of simplifying recurring work.\nValues and Actionable Attitudes\nThe role demonstrates Pfizer's values of Courage, Excellence, Equity and Joy. Of the Actionable Attitudes, Anchor in trust and Engage with compassion are essential given the confidentiality and colleague-facing nature of the work; Progress over perfection fits a sole-support role in a changing organization.\nWork conditions\nOnsite in Tampa, FL, with periodic travel to the Memphis site. Standard office environment; occasional extended hours and event-day work.\nNon-exempt: overtime must be pre-approved and recorded; periodic work outside US business hours.\nRequires Workday report access, Tririga access and a signed confidentiality attestation.\nPfizer is an equal opportunity employer. Reasonable accommodation is available on request.\nLast Date to Apply for Job: 10/28/2026\nThe salary for this position ranges from $22.25 to $37.09 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - Florida - Tampa location.Relocation assistance may be available based on business needs and/or eligibility.\nCandidates must be authorized to be employed in the U.S. by any employer.\nU.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.\nSunshine Act\nPfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.\nEEO & Employment Eligibility\nPfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.\nPfizer endeavors to makewww.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or inter...","description_format":"text","description_chars":12436,"description_truncated":true,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Relocation assistance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["Prescription Drugs","Oncology Therapeutics","Infectious Disease Therapeutics"],"lifecycle":[{"event":"open","at":"2026-10-14T23:06:33Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":24,"reasons":["conf:2","velocity","win:early","comp:brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/pfizer-administrative-assistant-controllers","json_url":"https://alion.io/job/pfizer-administrative-assistant-controllers.json","meta":{"generated_at":"2026-10-15T18:30:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28088,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3480},"rest":"https://alion.io/mcp/rest/get_company?id=3480"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpfizer-administrative-assistant-controllers"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpfizer-administrative-assistant-controllers"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpfizer-administrative-assistant-controllers"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pfizer-administrative-assistant-controllers\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpfizer-administrative-assistant-controllers"}]}