{"id":2692299,"url":"https://alion.io/job/phaea-personal-assistant-to-the-ceo","title":"Personal Assistant to the CEO","company":{"id":684525,"name":"Phaea","domain":"phaea.com","url":"https://alion.io/company/phaea","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Athens, Greece"],"countries":["GR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":12000,"max_usd":22000,"period":"year","method":"role_country_seniority_unknown","sample_n":44},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-16T09:20:47Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-21T07:43:43Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"As Personal Assistant to the CEO at PHĀEA, you provide high-level administrative, operational, and coordination support to the CEO. The role is central to ensuring the smooth day-to-day functioning of the office, managing priorities, communications, meetings, travel, documentation, and follow-ups with discretion, structure, and professionalism.\nWorking closely with the CEO and senior stakeholders across the organization, you will help coordinate strategic initiatives, support cross-functional projects, and ensure that information, tasks, and priorities move forward in a timely and well-organized way. Your contributions will be essential to the long-term success and evolution of our organization, positioning PHĀEA for sustained growth and innovation.\nAbout Phāea\nPHĀEA is a leader in the Greek hospitality industry, bringing an authentic approach to experiential travel and luxury - one that is inspiring yet effortless, elevated yet conscious, highly curated yet understated.\nBorn in Crete, PHĀEA comprises a collection of properties - Phāea Blue, a member of SLH, Phāea Cretan Malia, a member of Design Hotels, Village Heights Resort and Koutouloufari Village Holiday Club. These properties blend bold design, responsible living, and authentic experiences, immersing visitors in the genuine Greece. PHĀEA is expanding to introduce undiscovered Greek destinations into its portfolio.\nTogether, we are on a journey of learning and evolution, where every day is an opportunity to develop new skills, to embrace new experiences, and to take another step forward towards our vision of an altogether kinder hospitality.\nAt PHĀEA, we apply principles of equal treatment and equal opportunities and are committed to creating a working environment that promotes respect, diversity, and inclusion.\nPHĀEA is proud to be Great Place To Work® - Certified™, reflecting our commitment to an inclusive, welcoming and people-centered work environment.\nCulture Fit\nContribute to the curation of extraordinary, guest-centric, luxury and meaningful travel experiences that tell the story of a truer, more timeless Greece.\nContribute to a culture of collaboration by crafting authentic relationships and encouraging personal and professional growth.\nEngage with and support the values of PHĀEA - Consciousness, Innovation and Community - through your day-to-day work and your interaction with team members and guests.\nJob Fit - Responsibilities\nManage the CEO’s calendar, meetings, appointments, and engagements, ensuring her time is organized effectively and aligned with key priorities.\nHandle communications on behalf of the CEO, including emails, calls, correspondence, and follow-ups related to internal and external matters.\nCoordinate travel arrangements for the CEO.\nOversee office operations related to the CEO’s needs, managing supplies and liaising with vendors to support project execution.\nProcess receipts and invoices related to the CEO’s responsibilities, particularly linked to projects and initiatives.\nPrepare and organize meeting materials, including agendas, presentations, reports, and briefing documents.\nAttend key meetings, take minutes, track action items, and follow up with relevant stakeholders to ensure progress and alignment.\nAct as a key point of contact between the CEO and internal departments, external partners, clients, and other stakeholders.\nMaintain strong working relationships across teams, supporting clear communication, coordination, and information flow.\nSupport the monitoring and coordination of projects related to the CEO, tracking timelines, actions, progress, and deliverables.\nConduct research, gather information, and provide administrative or analytical support to assist decision-making and project implementation.\nHandle sensitive and confidential information with the highest level of discretion and professionalism.\nRequirements\nBachelor’s degree in Business Administration or a related field.\n3-5 years of experience in project management, executive support, administration, or consulting.\nStrong organizational and time-management skills, with the ability to multitask and prioritize effectively.\nExcellent verbal and written communication skills in both Greek and English.\nProficiency in Microsoft Office Suite and productivity/project management tools.\nHigh level of discretion, confidentiality, professionalism, and attention to detail.\nAbility to work closely with senior stakeholders and manage multiple priorities in a dynamic environment.\nNice-to-Have\nBackground in the hospitality sector.\nExperience in handling complex travel arrangements and event planning.\nFamiliarity with business administration and finance.\nAdaptable and flexible mindset with a focus on continuous improvement.\nBenefits\nWhat we offer\nComprehensive hospitality and department-specific training.\nQualification-Linked Compensation Package.\nOpportunities for career advancement.\nSupportive and welcoming work atmosphere.\nA wide variety of 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