{"id":1713248,"url":"https://alion.io/job/pharmerica-team-assistant","title":"Team Assistant","company":{"id":1933766,"name":"PharMerica","domain":"pharmerica.com","url":"https://alion.io/company/pharmerica-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Palatka, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":77000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1646},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-02T17:55:11Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-12T15:54:25Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Our Company\nHaven Hospice\nOverview\nThe Team Assistant is primarily responsible for ensuring the smooth operation of designated team functions. This position assists in maintenance of medical records organization and provides inventory of medical and office supplies. They provide administrative assistance to clinical leaders and team. The Team Assistant handles reception, data entry, administrative support, and support of volunteers.\nResponsibilities\nResponsible and accountable for daily operations of team to assure efficiency, delegating tasks as needed, including opening and closing the office as required, monitoring/tracking of bio-hazardous pick up, maintaining flow of information and paperwork from team office to administrative office, on-call team members and departments, and forwarding donations to Development as required\nAssists guests and visitors and directs them to appropriate team members. Assists as needed in answering phone, transfers calls, and relays messages appropriately\nAssists in office and medical supplies inventory and in coordinating and maintaining adequate inventory of forms\nFollows proper ordering procedures\nPerforms data entry of patient status changes into computer system in an accurate and timely manner\nUpdates and distributes census and patient information forms as needed\nPrepares information for IDT meetings as directed. Notifies appropriate staff, agencies, and departments as required concerning patient status\nCompiles staff daily/weekly/on call schedules\nAssists with coordination and monitoring of clinical staff for patient care/weekend and holiday schedule as assigned\nCoordinates contracted services for continuous care team members for patient care and maintains appropriate records as required\nMaintains office on-call books and office logs as assigned. Coordinates after-hours patient information for on-call team members as required\nPrints and processes all required documentation regarding physician orders or certification timely. Records, mails, and files physician telephone orders, as required\nPrints and processes timely, all required Haven Hospice documentation regarding physician certification and orders as needed\nCoordinates items for courier pickup and delivery\nRecords referral information as needed and transmits information to appropriate admissions/on-call clinical team members\nProvides administrative support for team managers, senior clinicians and other team members as assigned\nQualifications\nEDUCATION/EXPERIENCE\nHigh School diploma or GED equivalent; Associate degree preferred.\n3-5 years office experience required, experience in hospice or a health care environment preferred.\nComputer skills and data entry experience.\nLICENSE/CERTIFICATION/OTHER SPECIAL REQUIREMENTS\nValid Florida driver’s license and Insurance.\nKNOWLEDGE/SKILLS/ABILITIES\nExcellent written and verbal communication, organizational, and interpersonal skills required.\nExhibits critical thinking abilities and applies them for continuous improvement of services.\nDemonstrates ability to think creatively, including identifying and making recommendations to Clinical Manager.\nConsistently demonstrates initiative and skills in planning and organizing work.\nDemonstrates ability to prioritize workload and ensures that all projects are completed by deadlines.\nUses own knowledge and experience base and other resources as necessary to make logical decisions and solve problems.\n**To perform this position will require frequently sitting, standing, walking and typing on a keyboard with fingers, it will also require occasionally bending, reaching, climbing (stairs/ladders), kneeling, crouching, and stooping. The physical requirements will be the ability to push/pull and lift/carry 1-10lbs**\nAbout our Line of Business\nAt Haven Hospice, our primary ambition is to bring high-quality care to the warmest and most serene environment possible: home. We provide the full spectrum of hospice services, thoughtfully tailored to the individual needs of patients and families. Haven Hospice, an affiliate of Adoration Health, is grounded in a foundational commitment to providing quality patient care and championing our agency leadership and teams. We are proud to have many dedicated health care professionals on our team. We are confident you will find purpose, meaning and a chance to make a positive impact from day one. For more information, please visit www.havenhospice.com. Follow us on Facebook and LinkedIn.Location : Special Notice\nThis position is subject to a level 2 background screening. For more information on the Florida state background screening process and standards, please access and review the Care Provider Background Screening Clearinghouse.","description_format":"text","description_chars":4717,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Senior Living & Assisted Living","Pharmacies"],"lifecycle":[{"event":"open","at":"2026-10-02T17:55:11Z"}],"visa":[],"liveness":{"score":34,"band":"fade","label":"Fading","p_open":1,"p_active":0.617,"p_room":0.55,"age_days":9,"expected_fill_days":7,"reasons":["conf:3","velocity","win:tail","comp:brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/pharmerica-team-assistant","json_url":"https://alion.io/job/pharmerica-team-assistant.json","meta":{"generated_at":"2026-10-12T16:17:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25986,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1933766},"rest":"https://alion.io/mcp/rest/get_company?id=1933766"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpharmerica-team-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpharmerica-team-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpharmerica-team-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pharmerica-team-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpharmerica-team-assistant"}]}