{"id":3900494,"url":"https://alion.io/job/phillips-hr-intern","title":"HR Intern","company":{"id":1795234,"name":"Phillips","domain":"phillips.com","url":"https://alion.io/company/phillips-com","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Early Careers","role_family":"Early Careers","seniority":"intern","employment_type":"internship","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-11-06T00:00:00Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-07T05:07:05Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"PRIMARY FUNCTION\nBased in our London Berkeley Square gallery, the HR Intern will gain hands-on experience across the full employee lifecycle, supporting Phillips’ HR team on a global basis. The role covers HR administration - letters, trackers and employee records - alongside recruitment coordination and onboarding support for new joiners, and the planning and coordination of the London Community Club events programme. The HR Intern will report directly to the HR Director, London, with a dotted line to the HR Director, Americas, and will work closely with HR colleagues in New York, Hong Kong and our other international locations. This is an excellent opportunity for someone with some early HR experience to build a broad grounding in international HR within a leading auction house.\nDUTIES AND RESPONSIBILITIES\nGlobal HR Administration\nPrepare HR letters and documentation for offices globally, including offer letters, contract variations, employment confirmations and reference letters, using approved templates.\nMaintain and update HR trackers and reports, such as headcount, starters and leavers, probation reviews, contract end dates and right to work expiry dates.\nKeep employee records and the HR system accurate and up to date, and manage digital filing in line with data protection requirements.\nRespond to day-to-day HR queries from employees and managers, escalating to the HR team where appropriate.\nSupport the HR Directors in London and the Americas with ad-hoc reporting, research and HR projects.\nDraft and, after review, send internal communications to staff.\nRecruitment & Onboarding\nCoordinate recruitment activity, including posting job adverts, scheduling interviews, liaising with candidates and hiring managers, and tracking candidates through the process.\nCarry out right to work and ID checks for new joiners, help keep the related records accurate and up to date.\nHelp gather information and documents for visa and immigration cases, working with the HR team and external advisers where needed.\nPrepare and send onboarding packs, and coordinate pre-start tasks with IT, Facilities and Finance so that new joiners are set up for day one.\nOrganise induction schedules and welcome sessions, and act as a friendly first point of contact for new starters.\nCommunity Club & Events (London)\nPlan and coordinate the London Community Club programme of employee events, from social and wellbeing activities to volunteering and charity initiatives.\nManage event logistics, including venues, budgets, suppliers, invitations and RSVPs.\nPromote events through internal communications, and gather feedback to improve future activities.\nWork with colleagues across departments to support employee engagement initiatives in the London office.\nTraining Administration\nWithin the learning management system, assign trainings, track completions and communicate with staff on assignments.\nCreate and edit training infrastructure within the LMS.\nSchedule training slots and manage signups.\nManage confidential and private information in the strictest of confidence.\nCarry out any other ad-hoc duties as required.\nPROFESSIONAL SKILLS AND EXPERIENCE\nSome previous experience in an HR, recruitment or administrative role (for example a placement, internship or first role) is required\nA basic understanding of HR policies and procedures is helpful\nExperience of right to work or ID checks is helpful\nA basic understanding of UK visa and immigration processes is helpful\nExperience organising events, or coordinating activities for a club or society, is desirable\nExcellent verbal and written communication skills\nStrong organisational skills with meticulous attention to detail\nComputer literate and proficient in Microsoft Office Software (Excel, Outlook, Word and PowerPoint); experience of an HR system is an advantage\nEDUCATION & TRAINING\nGraduate in Human Resources, Business, Psychology or a related field\nWorking towards, or interested in studying for, a CIPD qualification is desirable\nAn interest in the art world, auctions or luxury is desirable\nPERSONAL ATTRIBUTES\nAbility to handle confidential and sensitive information discreetly and responsibly\nApproachable and people-focused, with a positive, can-do attitude\nAbility to communicate in a professional manner with a wide variety of people, including written and verbal communication\nExcellent time management skills with the ability to prioritise and manage multiple tasks under pressure\nProactive with excellent organisation skills and meticulous attention to detail\nAbility to work professionally and collaboratively with all areas of the business and across international offices\nAbility to learn Phillips’ internal programs, systems and software\nWORKING CONDITIONS\nWork is undertaken primarily within an office environment in our Berkeley Square location\nFlexibility with working hours, including some evenings for Community Club events and occasional calls with colleagues in other time zones\nPhillips values a workforce with a wide variety of experiences, backgrounds and skills and we encourage you to apply even if you do not meet all of the qualifications.\nClosing date for applications is Friday 20th November at 5pm. Candidates should submit a up to date cv and covering letter outlining suitability to the role.","description_format":"text","description_chars":5298,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Auctions","Luxury Retail"],"lifecycle":[{"event":"open","at":"2026-11-07T00:35:24Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":32,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/phillips-hr-intern","json_url":"https://alion.io/job/phillips-hr-intern.json","meta":{"generated_at":"2026-11-07T06:02:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14602,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1795234},"rest":"https://alion.io/mcp/rest/get_company?id=1795234"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fphillips-hr-intern"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fphillips-hr-intern"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fphillips-hr-intern"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/phillips-hr-intern\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fphillips-hr-intern"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3900494}},{"tool":"search_jobs","arguments":{"company":"phillips.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3900494},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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