{"id":2768901,"url":"https://alion.io/job/phoenix-senior-living-human-resources-coordinator","title":"Human Resources Coordinator","company":{"id":4421419,"name":"Phoenix Senior Living","domain":"phoenixsrliving.com","url":"https://alion.io/company/phoenixsrliving","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fort Walton Beach, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":62000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-17T17:22:22Z","employer_posted_date":"2026-10-17","last_verified_at":"2026-10-19T14:23:37Z","board_verified":true,"closed_at":null,"days_open":31,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":31},"description":"Description\nThe Retreat at Fort Walton is seeking an HR Coordinator to join their team!\nThe Human Resources Coordinator reports directly to the Executive Director.\nPURPOSE\nThe Human Resources Coordinator is responsible for providing human resources services and programs support to the community associates, department directors and Executive Director which meet and/or exceed Phoenix quality service standards. Key areas of responsibility include assisting the Executive Director with processing payroll, daily time and attendance and human resource information system (HRIS), team member recruiting and on-boarding, tracking of training, setting up and maintaining the personnel files and employment binders, benefits and worker’s compensation administration, administration services and support. Responsibilities also include greeting potential residents, families, visitors, managing both external and internal calls, taking and communicating messages; other general administrative duties as well as monitoring the Bistro area for refreshments, cleanliness, music and ensuring a pleasant atmosphere.\nPRINCIPLE DUTIES AND RESPONSIBILITIES\nResident Care\nRefers to the Resident Profile and addendum for every new resident to learn about each new move-in.\nUnderstands the recognition of resident changes in condition, takes appropriate action and communication to clinical team.\nAssist residents to and from their destination when necessary.\nResponds to resident requests and inquiries as needed.\nStructure\nMaintains Bistro area in an orderly manner in communities with Bistros.\nAssist with Worker’s compensation matters.\nInventories and places orders for community office supplies.\nLogs and distributes invoices to department directors for proper coding and approval.\nMaintains Tickler Reminder tracking system to monitor and update certificate and license renewals as appropriate.\nAssist the Executive Director with establishing and maintaining all personnel files (electronic and paper) and binders related to employment matters for the required length of time in accordance with state, federal and Phoenix requirements\nTraining\nCompletes All Phoenix job specific training in the timeframe designated\nCompletes all training required by the state or other regulating authorities including ongoing training per regulation\nAssist the Executive Director with completing all new hire paperwork and administration timely and prepare associate data for payroll and record keeping\nProcesses community associates training and tracking in compliance with Phoenix standards and federal and state regulations\nLeads the orientation of new team members including new hire paperwork, Community Overview, overview of Associate handbook and policies and scheduling CORE classes\nCommunication\nParticipates in creating and maintains a warm professional environment\nParticipates in regularly scheduled meetings with department directors and associates\nMaintains appropriate communication with the Executive Director\nPossesses excellent communication skills, both verbal and written, and the ability to relate in a positive and professional way to a diverse resident and associate population\nMaintains and protects the confidentiality of resident information at all times\nActs as a liaison for all associates and dedicates time each day for associate appointment to explain, assist and support an associate with any HR, benefit, or payroll concerns\nCompliance/Safety\nAssist with ensuring compliance with state assisted living regulations\nEnsures compliance with all state and federal regulations (i.e. OSHA)\nPartners with department directors to ensure community is in compliance with OSHA requirements and promotion of Risk Management programs and policies\nPartners with department directors in the processing of light duty and worker’s compensation claims in order to expedite return to full duty, close the claims, promote positive associate relations and to reduce overall cost.\nProblem Solving/Decision Making/Financial\nConducts regular invoice check-ins with vendors and manages the status of past due invoices.\nPerforms daily, weekly, monthly and annual payroll administration responsibilities.\nReview payroll and timekeeping edit reports and coordinates with department directors to ensure they have reviewed and approved all hours.\nProcess approved labor adjustments.\nMonitors and tracks performance appraisal due dates, process approved merit increases, and files in associates’ personnel file upon receipt/approval from respective Department Head.\nOther Administrative Services\nCovers front desk Concierge duties when needed.\nScan and deliver any invoices that come in to the payables inbox home office to process.\nScan any past due notices to the payables inbox, and/or escalate any phone calls related to past due invoices to the Home Office payables inbox asking for research and response.\nSend all ancillary charge changes to home office to process.\nThis role will support all other general administrative duties assigned as necessary\nRequirements\nEDUCATION/EXPERIENCE/LICENSURE- CERTIFICATION\nEducation: High School Diploma/ GED required, some college experience preferred\nTwo (2) years’ experience in an administrative support role, Human Resources support, and/or receptionist\nKnowledge and experience in Assisted Living and Dementia care preferred\nSKILLS AND ABILITIES\nDemonstrated ability to schedule and orientate staff\nUnderstanding of infection control procedures\nDemonstrate the ability to Plan and Organize\nDemonstrate the ability to Multi task and Manage Stress\nProficient in using MS Office and Phoenix applications with the ability to learn new applications\nUnderstands advanced directives and end-of-life care\nUnderstands and embraces the assisted living philosophy\nDemonstrated knowledge of state regulations.\nIs proficient in time management skills and adherence to deadlines\nAbility to work weekends, evenings and flexible hours, available for our customers at peak service delivery days and times\nHas exceptional grammar and documentation skills\nUnderstands basic concepts of risk management","description_format":"text","description_chars":6106,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Home office"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Senior Living & Assisted Living","Nursing Homes & Long-Term 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