{"id":3197685,"url":"https://alion.io/job/phunware-senior-executive-assistant","title":"Senior Executive Assistant","company":{"id":1935983,"name":"Phunware","domain":"phunware.com","url":"https://alion.io/company/phunware","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":125000,"max":150000,"currency":"USD","period":"year","gross":null,"usd_annual":150000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-24T04:00:28Z","employer_posted_date":null,"last_verified_at":"2026-10-24T04:00:28Z","board_verified":false,"closed_at":null,"days_open":6,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":6},"description":"Senior Executive AssistantPhunware | Full-time | Remote, U.S. based\nPhunware, Inc. (NASDAQ: PHUN) is an enterprise software company specializing in mobile app solutions for hospitality, healthcare and other large property related customers, with integrated intelligent capabilities. We provide businesses with the tools to create, implement, and manage custom mobile applications, analytics, digital advertising, and location-based services. Phunware is transforming mobile engagement by delivering scalable, personalized, and data-driven mobile app experiences.\nPhunware’s mission is to achieve unparalleled connectivity and monetization through the widespread adoption of Phunware mobile technologies, leveraging brands, consumers, partners, and market participants. Phunware is poised to expand its software products and services audience through new generative AI products and product enhancements which are in development, utilize and monetize its patents and other intellectual property, and focus on serving its enterprise customers and partners.\nJob Summary:We are seeking a highly organized, detailed, and proactive Senior Executive Assistant to support our CEO, and will also support other executives in the company. This is a fully remote position, ideal for someone who thrives in a fast-paced environment, brings an executive acumen and sound judgment to every interaction and can operate effectively under pressure. The ideal candidate anticipates needs before they arise, exercises discretion with sensitive information and manages complex logistics with accuracy and ease. Flexibility is essential, as the role occasionally requires evenings and weekend availability to support time-sensitive priorities.\nWhat You’ll Do: \nServe as primary Executive Assistant to the CEO, reporting directly to them, with additional support to other members of the executive team as needed\n\nManage complex calendars across multiple time zones, proactively resolving scheduling conflicts and prioritizing competing demands\n\nBook and coordinate travel, and help implement and maintain travel policies across the organization\n\nOwn end-to-end Travel & Expense processes, including expense report preparation, submission and reconciliation\n\nPlan and coordinate conferences and events, including venue research, registration, scheduling and on-site logistics and support\n\nCoordinate materials and logistics for board meetings, including agendas and presentations\n\nProvide occasional off-hours and weekend coverage to support urgent needs and time-sensitive matters\n\nAnticipate needs, opportunities/risks early, and proactively propose practical solutions before issues arise\n\nHandle sensitive and confidential information with the utmost discretion and professionalism\n\nTake on ad hoc projects and cross functional initiatives that support broader corporate goals as business needs evolve\n\nSome travel may be required to support corporate offsites or events\n\nWhat You’ll Bring:10+ years of experience supporting C-Suite executives ideally in a fast-paced or high growth environment. Prior Public company experience a plus\n\nProven success managing high volume calendars, complex travel logistics and shifting priorities under pressure\n\nExceptional attention to detail and accuracy, particularly with managing multiple priorities, scheduling, travel arrangements, and confidential materials\n\nStrong judgment and discretion when handling sensitive information\n\nOutstanding written and verbal communication skills\n\nAbility to work independently, anticipate needs, and problem solve proactively\n\nProficiency with Google Workspace products, Microsoft Office or comparable tools, with the ability to learn new systems as needed\n\nFamiliarity with AI Tools (i.e. ChatGPT, Claude) to drive day to day efficiency\n\nFlexibility to accommodate occasional off hours or weekend work\n\nCompensation and Benefits:\nFully Remote, U.S. based position\n\nFlexible paid time off\n\nBase Salary: Targeting $125,000 - $150,000 annually, with final offer amount dependent on education, skills, experience, and location\n\nFull range of benefits, including 401(k), medical, dental and vision coverage\u2028\n\nCandidates for this position must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.\nPhunware, Inc. is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.\nSalary: $150,000 per yearOriginally posted on Himalayas","description_format":"text","description_chars":4718,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-24T05:40:05Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":6,"expected_fill_days":35,"reasons":["seen:6","win:early"],"computed_at":"2026-10-30T05:48:23Z"},"pay":{"stated_usd_annual":150000,"is_top_pay":true},"html_url":"https://alion.io/job/phunware-senior-executive-assistant","json_url":"https://alion.io/job/phunware-senior-executive-assistant.json","meta":{"generated_at":"2026-10-30T06:09:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"search","counted_by":"address","units_charged":0,"used_today":0,"day_limit":null,"remaining_today":null,"minute_limit":null,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1935983},"rest":"https://alion.io/mcp/rest/get_company?id=1935983"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fphunware-senior-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fphunware-senior-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fphunware-senior-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/phunware-senior-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fphunware-senior-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3197685}},{"tool":"search_jobs","arguments":{"company":"phunware.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3197685},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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