{"id":4053308,"url":"https://alion.io/job/picture-shop-coordinator-client-services","title":"Coordinator, Client Services","company":{"id":2026219,"name":"Picture Shop","domain":"pictureshop.com","url":"https://alion.io/company/pictureshop","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vancouver, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":null,"max":20,"currency":"CAD","period":"hour","gross":null,"usd_annual":28000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-11-11T01:26:00Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T03:08:10Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"POSITION OVERVIEW:\nThe Client Service Coordinator is the primary point of contact for clients and staff, supporting the studio's day-to-day operations. This role combines front-of-house, client services, and administrative support.\nRESPONSIBLITIES\nFront of House and Client Services \nResponsible for the front of house, answering phones, responding to emails and welcoming clients.\nAssist with clients' general needs for in-house sessions, including but not limited to setting up rooms prior to sessions, getting lunch orders if requested, responding to client questions, guiding them through the office, and ensuring overall client satisfaction.\nMonitor and update communications between all departments and clients regarding parking allocation, session bookings and other office-related events through daily emails with bookings and work status. \nCoordinate employee and visitor onboarding/offboarding (badges, parking, fobs/keys, etc).\nHandle minor graphics requests such as updating signs, badges, documents, and office event invites.\nAssist the Studio Operations Manager in organizing staff events, entertainment, and office decorations.\nPerform daily facilities checks (kitchen, signage, supplies, plants) and order/restock supplies accordingly.\nAdministrative Support.\nPrepare monthly credit card expense and meal voucher reports.\nHandle Incoming/outgoing shipments, packaging, and courier coordination, preparing documentation, labels and pickups.\nTrack and support the organization of assets in the Vault, in cooperation with IO and producers, helping to maintain accurate and updated records on Asana and Media Pulse.\nCreates pre-invoices for meals and shipments being billed to clients.\nOther duties as assigned.\nRequired Skills:\nExcellent communication, organizational, and documentation skills.\nStrong troubleshooting, problem-solving, and prioritization skills.\nAbility to work a flexible schedule.\nStrong analytical/critical thinking skills.\nPreferred Skills:\nSuperb customer service skills and a positive proffesional attitude\nUnderstanding of Asana and/or Media Pulse a plus!\nStrong computer skills; familiar with the Microsoft Office 365.\nGood directional and organizational skills.\nAbility to collaborate effectively with co-workers and foster a strong sense of teamwork within the office.\nPost-secondary education in a related field /understanding of the film and television industry is suggested.\n\n Qualifications:\nHigh School education or equivalent required.\nPhysically able to perform the essential duties of the position.\nAble to support evening/weekend work as needed. \nStrong English in both written and oral communication.\nPicture Shop is proud to be an Equal Opportunity Employer, consistent with applicable federal, provincial and local law.","description_format":"text","description_chars":2771,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":true}]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Media & Entertainment","Film Production","TV Production"],"lifecycle":[{"event":"open","at":"2026-11-11T03:08:10Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":25,"reasons":["conf:1","win:early"],"computed_at":"2026-11-11T05:06:13Z"},"pay":{"stated_usd_annual":28000,"is_top_pay":false},"html_url":"https://alion.io/job/picture-shop-coordinator-client-services","json_url":"https://alion.io/job/picture-shop-coordinator-client-services.json","meta":{"generated_at":"2026-11-11T05:06:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6303,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2026219},"rest":"https://alion.io/mcp/rest/get_company?id=2026219"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpicture-shop-coordinator-client-services"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpicture-shop-coordinator-client-services"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpicture-shop-coordinator-client-services"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/picture-shop-coordinator-client-services\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpicture-shop-coordinator-client-services"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4053308}},{"tool":"search_jobs","arguments":{"company":"pictureshop.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4053308},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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