{"id":3644326,"url":"https://alion.io/job/pilot-pen-accounts-receivable-coordinator","title":"Accounts Receivable Coordinator","company":{"id":2358128,"name":"Pilot Pen","domain":"pilotpen.us","url":"https://alion.io/company/pilotpen-us","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Jacksonville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-11-02T22:18:18Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-05T04:41:10Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Position Summary:\nResponsible for processing incoming payments, handling accounts receivable activities, including cash application, customer account reconciliation, collections, dispute resolution, and aging management. Ensures accurate and timely application of customer payments while proactively reducing outstanding receivables and supporting healthy cash flow.\nEssential Job Functions & Responsibilities:\nProcess cash applications EFT, Lockbox, Credit Cards, Checks and Wires while maintaining accurate account records.\nRecord and reconcile credit card payments and maintain accurate payment reporting. Generate and send credit card payment links via email to customers to facilitate timely payment.\nAct as the primary responder for incoming calls related to accounts receivable.\nResearch and resolve customer payment discrepancies, unapplied cash, deductions, and account issues.\nResearch and compile documentation support for shortages and chargebacks for submission or dispute.\nManage collections by reviewing aging reports and following up on outstanding balances.\nCollaborate with internal teams to address customer account and billing issues.\nPrepare account adjustments, reconciliations, statements, reports, and supporting documentation.\nAssist with month-end/year-end close and other accounts receivable processes.\nScan AR documents into Meta Viewer.\nSupport additional AR tasks and administrative duties as needed. \nEducation and Experience Requirements:\nAssociates degree with emphasis in Accounting or Finance preferred. Plus, up to four years of relevant experience, preferably in a consumer goods accounts receivable environment and a strong understanding of cash applications, collections, reconciliations, and aging processes.\nSkills Required:\nMust have excellent verbal and written communication skills, with a demonstrated ability to professionally influence positive resolutions and outcomes. Proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, and data analysis. Strong organizational and time-management skills, with the ability to effectively manage multiple accounts, priorities, and deadlines. Exceptional attention to detail, coupled with strong analytical and problem-solving skills. Ability to work independently while collaborating effectively with cross-functional teams.\nMonday-Friday\n7:30am-3:30pm","description_format":"text","description_chars":2354,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Wholesale","Office Supplies & Stationery"],"lifecycle":[{"event":"open","at":"2026-11-02T22:18:18Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":26,"reasons":["conf:1","win:early"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/pilot-pen-accounts-receivable-coordinator","json_url":"https://alion.io/job/pilot-pen-accounts-receivable-coordinator.json","meta":{"generated_at":"2026-11-05T06:42:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8331,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2358128},"rest":"https://alion.io/mcp/rest/get_company?id=2358128"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpilot-pen-accounts-receivable-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpilot-pen-accounts-receivable-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpilot-pen-accounts-receivable-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pilot-pen-accounts-receivable-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpilot-pen-accounts-receivable-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3644326}},{"tool":"search_jobs","arguments":{"company":"pilotpen.us","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3644326},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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