{"id":3615920,"url":"https://alion.io/job/pingwind-administrative-assistant","title":"Administrative Assistant","company":{"id":1874,"name":"PingWind","domain":"pingwind.com","url":"https://alion.io/company/pingwind","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":77,"open_postings":26,"ghost_share":0,"stale_share":0.923,"repost_share":0,"time_to_fill_p50_days":47,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fort Belvoir, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":105000,"currency":"USD","period":"year","gross":null,"usd_annual":105000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-02T13:54:14Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-04T01:45:38Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Location: Ft. Belvoir, VA\nClearance: Active SECRET Clearance Required\nLocation: Ft. Belvoir, VA - Onsite\nScheduled: Monday-Friday, 8:00 AM - 5:00 PM\nDescription\nPingWind is seeking a highly qualified Administrative Assistant to support an opportunity with the Department of War. This position will provide comprehensive executive administrative support within a General Officer headquarters, working directly with the Command Group - including both senior military and civilian leaders - supporting the Military Intelligence Readiness Command (MIRC).\nThis role is responsible for managing complex calendars, coordinating domestic and international travel, and ensuring efficient office operations through sound judgment, discretion, and proactive planning. The successful candidate will serve as the\nprimary point of contact for the Command Group, anticipating their needs to enable peak operational efficiency.\nResponsibilities\ninclude, but are not limited to:\nMaintain and coordinate the schedules of Command Group senior military and civilian leaders, ensuring efficient time management and adherence to priorities.\nArrange meetings, conferences, and appointments, accounting for time zones, availability, and potential conflicts.\nPrioritize and manage conflicting requests and schedules with diplomacy and tact.\nCoordinate and arrange domestic and international travel, including flights, accommodations, ground transportation, and meeting facilities.\nPrepare detailed itineraries and travel documents in compliance with company and government policies and procedures.\nManage travel budgets, reconcile expenses, and process reimbursements in a timely manner.\nServe as the primary point of contact for the Command Group, managing communication and information flow effectively.\nDraft and proofread correspondence, reports, presentations, and other documents with accuracy and professionalism.\nCommunicate effectively, both verbally and in writing, with individuals at all levels of the organization.\nMaintain organized and confidential filing systems for executive records and documents.\nCoordinate and make logistical arrangements for meetings, conferences, and events.\nAssist the Command Group in managing and coordinating projects and initiatives.\nGather and synthesize information from multiple sources to support decision-making.\nMonitor project timelines, deadlines, and deliverables, ensuring effective communication and follow-up.\nAct as a liaison between the Command Group and internal departments, external partners, and stakeholders.\nExercise discretion and maintain confidentiality when handling sensitive information.\nIdentify opportunities for streamlining processes and improving efficiencies.\nImplement new systems, procedures, or technologies to enhance productivity.\nAnticipate potential issues or challenges and propose proactive solutions.\nRequired Qualifications\nActive SECRET security clearance required.\nExperience providing executive-level administrative support, ideally within a military or general officer-level headquarters environment.\nDemonstrated experience coordinating complex domestic and international travel.\nStrong organizational, time-management, and multitasking skills.\nExcellent written and verbal communication skills.\nProficiency with standard office productivity software (calendar, email, presentation, and document tools).\nAbility to exercise sound judgment, discretion, and professionalism when handling sensitive or classified information.\nPreferred Qualifications\nFamiliarity with military protocol, rank structure, and etiquette for engaging senior military and civilian leadership.\nTravel\nMinimal travel anticipated; occasional local travel may be required to support Command Group logistics.\nAbout Pingwind\nPingWind is focused on delivering outstanding services to the federal government. We have extensive experience in the fields of cybersecurity, development, IT infrastructure, supply chain management and other professional services such as system design and continuous improvement. PingWind is a VA CVE certified Service-Disabled Veteran-Owned Small Business (SDVOSB) and SBA HUBZone Certified with offices in Washington DC and Northern Virginia. www.PingWind.com\nOur benefits include:\n· Eleven Federal Holidays\n· Paid Time Off accrued each pay period\n· Parental Leave\n· Three medical plan choices with generous employer contribution\n· Dental and Vision Insurance\n· Company paid Short-Term and Long-Term Disability\n· Company paid Life and AD&D Insurance\n· 401k with competitive matching and vesting schedule\n· Continuing education assistance\n· Short Term / Long Term Disability & Life Insurance\n· Medical, Dependent Care and Commuter Flexible Spending Accounts\n· Employee Assistance Program\n· Wellness benefits include Calm Health app and WellHub gym subsidy (formerly GymPass)\n· 529 College Savings Plan\n· Legal Insurance\n· Pet Insurance\nSalary Range\n$75K - $105K\nThe pay range for this job is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) job responsibilities, education, certifications, experience, as well as internal equity mapping and alignment with market data, or other applicable laws.\nVeterans are encouraged to apply\nPingWind, Inc. does not discriminate in employment opportunities, terms, and conditions of employment, or practices on the basis of race, age, gender, religious or political beliefs, national origin or heritage, disability, sexual orientation, or any characteristic protected by law.\nWe may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. 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