{"id":3249190,"url":"https://alion.io/job/pinnacle-executive-assistant","title":"Executive Assistant","company":{"id":2166555,"name":"Pinnacle","domain":"pinnaclereliability.com","url":"https://alion.io/company/pinnaclereliability","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":86,"open_postings":9,"ghost_share":0,"stale_share":0.556,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pasadena, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":82000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Microsoft Teams","optional":true}],"status":"closed","first_seen_at":"2026-10-24T00:00:00Z","employer_posted_date":"2026-10-24","last_verified_at":"2026-10-28T01:50:41Z","board_verified":false,"closed_at":"2026-10-28T01:50:41Z","days_open":4,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":3},"description":"We are building a team of trailblazers, who embody growth, impact, and excellence.\nJob Description\nAt Pinnacle, our vision is to make the world reliable, one customer at a time.What does Reliability mean to you? For Pinnacle, reliability means our customers can trust that their facilities operate when and how they are supposed to. With a focus on data, Pinnacle drives to increase safety, efficiency, and evolve facilities to an optimized state through reliability. Pinnacle serves a variety of Industries, including:\nOil & Gas\nFood & Beverage\nSpecialty & Petrochemical\nPharmaceutical\nMining\nAgriculture & Fertilizer\nLumber\nWater & Wastewater\nRooted in exploration, we constantly seek innovative ways to enhance industrial reliability. By fostering team development and embracing growth, we deliver added value to customers, creating a lasting global impact. This commitment drives us to cultivate bold future leaders, continuously reshaping the understanding of reliability.\nInnovation resides at the heart of our core values-excellence, impact, and growth-propelling us toward our vision.\nWhy Advance Your Career at Pinnacle?\nOur people are our driving force, vital in realizing our goal of a more reliable world. We prioritize fostering professional growth, offering comprehensive onboarding, training, leadership programs, and continuous learning opportunities. At Pinnacle, you'll expand your horizons across disciplines, collaborating with diverse teams, and participating in the development of leading-edge solutions. Curiosity, engagement, and impact are celebrated traits here. We strive for excellence in everything and seek people who share this drive to join our team. Our collaborative work environment encourages employees to develop the tools and techniques that redefine what reliability means to the industry.\nPosition\nExecutive Assistant\nJob Summary\nThis is a full-time, on-site role based in Pasadena, TX for an Executive Assistant. Responsibilities include providing administrative support for multiple executives, managing their schedules, coordinating meetings, and performing a range of clerical and personal assistance tasks. The individual will handle communications, prioritize workflows, maintain organized records, and ensure seamless day-to-day operations for the multiple executives they support.\nJob Duties\nSchedule internal customer team meetings and portfolio reviews\nManage the schedules/calendars for multiple executives including the Chief Executive Officer/Founder, the Chief Strategy Officer, the Chief Operating Officer, and other designated senior leaders\nFilter and handle meeting requests for these executives, ensuring that the right people are prioritized at the right time\nProactively handle lunch orders and catering, planning ahead and knowing what each executive needs before they ask\nCommunicate outside of business hours, to ensure each executive is on time, informed and redirected as schedules change\nBook and coordinate travel, domestic and international\nProvide administrative support through the company’s human resources management system, including time entry, expenses, and approval workflows\nCoordinate Board of Directors meeting logistics, including scheduling, travel, accommodations, meeting materials, catering, and onsite support\nHandle any personal tasks requested by each executive with professionalism and discretion.\nWillingly take on any additional duties as requested, while proactively identifying ways to make each executive’s life run smoother\nAccountabilities/Results/Success for this role\nEnsures that the CEO, COO and CSO are making the biggest impacts possible in their roles by ensuring their time and resources are allocated to working on the most important and urgent strategic priorities for the organization.\nRequired Qualifications/Skills/Competencies\nExperience in Personal Assistance and Executive Administrative Assistance, supporting 2 or more executives simultaneously\nExceptional in personal demeanor and appearance\nStrong Communication skills for liaising with internal and external stakeholders\nProficiency in calendar management and scheduling tasks\nProficiency in clerical skills, including organization, filing, and correspondence\nExcellent time management and problem-solving abilities\nHigh level of discretion and professional demeanor\nProficiency/advanced in standard office software and tools\nBenefits\nThe Complete You\nHealth, vision, and dental insurance, life insurance, 401(k) matching, paid time off (PTO), nine paid holidays, 8 hours of volunteer paid time off (VPTO), and maternity and parental leave. \nCampus Perks\nOnsite gym with full amenities, walking workstations, free parking, mini mart/snack machines, gourmet coffee machines, multiple indoor and outdoor collaboration areas, huddle rooms, deep workspaces, and lactation facilities.\nCompany Celebrations\nQuarterly town hall and fellowships, length of service awards where employees receive additional paid time off and bonuses to cover travel expenses for anniversary milestone trips (5, 10, and 15 years). \nEmpowering You for Success\nOpportunity to participate in customer-focused project management groups (PODs) that help facilitate collaboration and project support, access to company technology stack of Microsoft Office 365 Suite and MS Teams, comprehensive onboarding, on-demand training, regular lunch and learns, supervisor and accountability training, leadership development programs, continuous learning opportunities, and more.\nAbout Pinnacle\nHeadquartered in Pasadena, Texas, Pinnacle is focused on helping industrial facilities improve reliability performance, resulting in increased production, optimized spend, and improved process safety and environmental impact. Pinnacle bridges the gap between data and reliability decisions by combining reliability engineering expertise with data science and technology. Pinnacle is privately held and has been consistently recognized for its growth by Inc. Magazine, the Houston Business Journal, and more.\nWorking Environment\nConditions may include working inside and/or outside. May work around office machinery with moving parts and moving objects. Working near radiant and electrical energy. Working closely with others or working alone. Working extended or irregular hours and travelling by all possible modes of transportation.\nPhysical Job Requirements\nAbility to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, lift and carry under 30 lbs., and perceive depth.\nTools and PPE Requirements\nEquipment (machines, tools, devices) used in performing the essential job function include but not limited to computers and related equipment, calculators, copiers, fax machines, and telephone. \nLimitations and Disclaimer\nThis job description describes the general job duties, accountabilities and physical requirements associates with the position; it is not an exhaustive list of all the duties, accountabilities, or skills required for the position.\nThe general job duties, accountabilities and physical requirements associated with the position are subject to modification to reasonably accommodate individuals with disabilities. Some physical requirements may exclude individuals who pose a threat or risk to the health or safety to themselves or others.\nThis job description neither states nor implies that the listed general job duties, accountabilities, and physical requirements associated with the position are the only tasks expected of an employee. An employee is also required to follow any other job-related instructions and perform any other job-related tasks requested by their supervisor and not in violation of any applicable laws, regulations, or rules.\nRequirements are representative of minimum levels of knowledge, skills, and abilities. To perform this job successfully, an employee must possess the abilities and aptitude to perform each duty, accountability, and physical requirement proficiently.\nVisa Sponsorship: Employment eligibility to work with Pinnacle in the U.S. is required. This employer will not sponsor any applicants for the following work visa in this job category: H-1B - Cap Subject (Change of Status or Consular Notification). Note that an H-1B Change of Employer is generally not considered to be Cap Subject.\nPinnacle participates in E-Verify, a federal government system used to verify employment authorization and social security number of each new employee.\nPinnacle is an equal employment opportunity employer and does not discriminate based on race, color, national origin, religion, gender identity, sexual orientation, sex, age, disability, veteran or military status, genetic information, or any other characteristic protected by applicable law.","description_format":"text","description_chars":8848,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Continuous learning","Dental insurance","Life insurance","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Maintenance, Repair & Operations (MRO)","Industrial AI"],"lifecycle":[{"event":"open","at":"2026-10-25T20:01:35Z"},{"event":"close","at":"2026-10-28T01:50:41Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/pinnacle-executive-assistant","json_url":"https://alion.io/job/pinnacle-executive-assistant.json","meta":{"generated_at":"2026-10-28T09:24:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12291,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2166555},"rest":"https://alion.io/mcp/rest/get_company?id=2166555"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpinnacle-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpinnacle-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpinnacle-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pinnacle-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpinnacle-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3249190}},{"tool":"search_jobs","arguments":{"company":"pinnaclereliability.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3249190},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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