{"id":4206001,"url":"https://alion.io/job/pinsent-masons-workplace-manager","title":"Workplace Manager","company":{"id":92801,"name":"Pinsent Masons","domain":"pinsentmasons.com","url":"https://alion.io/company/pinsent-masons","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":86,"open_postings":8,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":20,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warsaw, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-12T14:20:20Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T23:41:57Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Workplace Manager\nWarsaw | Permanent\nPinsent Masons is a forward-thinking, international law firm which prizes the values of excellence, approachability and mutual respect.\nThis role is based 5 days per week at our Warsaw office with working hours of 9.00am - 5.15pm with flexibility required to meet the needs of the business. As an inclusive employer, we are willing to consider flexible working requests.\nThe opportunity\nJoin a team where your expertise truly matters. Pinsent Masons is looking for a Workplace Manager to lead the onsite team providing reception and facilities services within the Warsaw office to ensure that the workplace is safe, fully operational and consistently ready for colleagues and clients.\nOversee workplace operations, facilities services, and health & safety compliance, ensuring a safe, efficient, and well-maintained working environment. \nPartner with business support and technology teams to resolve day-to-day operational issues and deliver high-quality workplace support to lawyers and staff. \nLead and support workplace projects, including office moves, refurbishments, space planning, contractor management, and regulatory compliance. \nDrive continuous improvement through staff training, process standardisation, digitisation initiatives, and the implementation of workplace best practices.\nAt Pinsent Masons, your career is exceptional by design - intentionally shaped to support high performance, meaningful development and long-term progression.\nWhat you’ll do\nBring your experience to the table and play a key role in the success of our firm, building trusted relationships and delivering meaningful impact, including:\nLead the day-to-day management of workplace and facilities operations, ensuring a safe, efficient and professional office environment. \nManage facilities service providers and key contracts, including maintenance, cleaning, waste management, security, and workplace systems. \nOversee office budgets, identify cost-saving opportunities, and ensure services are delivered effectively and within budget. \nBuild strong relationships with landlords, contractors, and internal stakeholders to support smooth office operations. \nLead, develop and manage Facilities and Reception teams, driving high performance and exceptional service standards. \nEnsure an outstanding client and employee experience through the effective management of reception, hospitality, meeting rooms, and office services. \nDrive workplace projects including office moves, refurbishments, space planning, and workplace improvement initiatives. \nSupport business continuity and resilience planning, ensuring the office is prepared for operational disruptions and emergency situations. \nEnsure compliance with health, safety, environmental and regulatory requirements, promoting a safe and positive workplace culture. \nProduce management reporting, standardise processes, and champion continuous improvement and operational excellence across the office.\nWhat you’ll bring\nTo thrive in this role, you'll need to bring:\nRelevant qualification in Facilities, Workplace Management, Health & Safety, or a related discipline (IOSH/NEBOSH preferred). \nPrevious experience managing workplace, facilities, or office operations within a professional services or corporate environment. \nStrong organisational and project management skills, with the ability to manage multiple priorities and deadlines. \nExcellent communication skills in English, with the ability to build relationships at all levels. \nConfidence and credibility when working with senior stakeholders, combined with a practical, service-oriented approach and willingness to address workplace issues directly, regardless of size.\nProficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint. \nProven ability to manage suppliers, budgets, and operational processes effectively. \nA practical, hands-on approach with strong problem-solving skills and attention to detail. \nExperience leading, developing, or supervising teams to deliver exceptional service. \nAbility to handle sensitive and confidential information with discretion and professionalism. \nProactive, adaptable, and collaborative, with a strong customer-service mindset and commitment to continuous improvement.\nWhy Pinsent Masons\nOur “exceptional by design” approach means we’ve deliberately shaped a firm where you can do your best work. We combine meaningful work, clear expectations and the support to build a career that works for you. Why join us?\nMeaningful work, real impact - the opportunity to contribute to initiatives and projects that have a genuine impact on our clients and the success of a leading international law firm.\n\nA firm that backs your growth - clear expectations, structured development and real investment in helping you reach your potential.\n\nA progressive culture - collaborative, inclusive and forward-looking, with the space to innovate and do your best work.\n\nOur benefits package is competitive and reflects our determination to support our people in achieving their full potential. You know what’s important to you and that’s why we offer flexible benefits where we can, allowing you to choose what matters most. Amongst our benefits are:\n26 days holiday\n\nBonus Scheme\n\nPension Scheme\n\nGym Allowance\n\nLife Assurance - Death in service\n\nFamily leave and carers leave\n\nPrivate Medical Insurance\n\nHealth, lifestyle and wellbeing benefits\n\nWhat happens next?\nOnce your application has been submitted and reviewed, our Talent Acquisition team will share the outcome with you by email.\nWe typically hold two interview stages providing the opportunity to meet different members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.\nOur commitment\nAt Pinsent Masons, we are committed to recruiting and retaining the best talent and building an inclusive and fair workplace. We value the strength that comes from different experiences and strive to create an environment where everyone feels they belong.\nWe welcome applications from all suitably qualified candidates and are dedicated to ensuring equitable opportunities throughout our recruitment processes. In line with local laws and cultural contexts across the jurisdictions in which we operate, we encourage people of all backgrounds, identities, and lived experiences to apply.\nIf you need reasonable adjustments or accommodations to participate in our recruitment process or to perform the role, please tell us, we will work with you to identify a suitable approach.","description_format":"text","description_chars":6729,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Flexible schedule","Health insurance","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-11-12T23:41:57Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":20,"reasons":["conf:2","win:early"],"computed_at":"2026-11-13T02:31:58Z"},"pay":null,"html_url":"https://alion.io/job/pinsent-masons-workplace-manager","json_url":"https://alion.io/job/pinsent-masons-workplace-manager.json","meta":{"generated_at":"2026-11-13T02:31:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5369,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":92801},"rest":"https://alion.io/mcp/rest/get_company?id=92801"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpinsent-masons-workplace-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpinsent-masons-workplace-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpinsent-masons-workplace-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pinsent-masons-workplace-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpinsent-masons-workplace-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4206001}},{"tool":"search_jobs","arguments":{"company":"pinsentmasons.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4206001},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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