{"id":2885178,"url":"https://alion.io/job/piston-technologies-administrative-assistant","title":"Administrative Assistant","company":{"id":686901,"name":"Piston Technologies","domain":"pistontechnologies.com","url":"https://alion.io/company/pistontechnologies","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"D","score":48,"open_postings":15,"ghost_share":0.867,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lehi, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":65000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Anthropic","optional":false},{"name":"Canva","optional":false},{"name":"Dropbox","optional":false},{"name":"Google Workspace","optional":false}],"status":"closed","first_seen_at":"2026-10-19T22:52:02Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-27T23:11:24Z","board_verified":false,"closed_at":"2026-10-27T23:11:24Z","days_open":8,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":7},"description":"About Piston\nPiston is a payments company starting by revolutionizing how fleets manage their fuel payments. We're a Series A company backed by some of the best investors in the world, including Pear, Spark, and FPV-the same firms behind Anthropic, Dropbox, DoorDash, and Canva. We're building the financial backbone for the trucks and fleets that move the economy, and we're just getting started.\nRole Overview\nWe're hiring an Administrative Assistant to help keep our team organized, support recruiting, and coordinate operations across our office locations.\nYou'll work closely with leadership and teams across Piston to support daily operations, coordinate projects, and help move new initiatives forward. Your responsibilities will evolve as the company grows, with opportunities to improve processes and take ownership of new areas. We're looking for someone organized, resourceful, and dependable who can navigate changing priorities, spot what needs attention, and follow through-whether the task is familiar or something they're figuring out for the first time.\nKey Responsibilities\nRecruiting & Employee Support\nSupport recruiting by maintaining job postings, scheduling interviews, communicating with candidates, and keeping records current in Greenhouse.\nCoordinate with hiring managers to collect feedback, track next steps, and keep the hiring process moving.\nHelp coordinate onboarding, including paperwork, orientation schedules, workspace preparation, and equipment delivery.\nSupport offboarding checklists, equipment returns, and access-related requests in coordination with the appropriate teams.\nOffice & Asset Coordination\nHelp manage day-to-day operations across our offices, including supplies, deliveries, meeting spaces, and employee requests.\nCoordinate with landlords, building management, cleaning services, maintenance providers, and other office vendors.\nMaintain an accurate inventory of laptops, monitors, phones, furniture, and other company assets, including their location, assignment, and condition.\nCoordinate approved purchases, equipment shipments, transfers, repairs, and returns.\nTrack vendor renewals, outstanding requests, and office needs, following up before they become problems.\nVisit other office locations occasionally to support setup, inventory checks, and operational needs.\nAdministrative & Executive Support\nSupport executive calendars, schedule meetings across time zones, resolve conflicts, and coordinate meeting logistics.\nArrange business travel, including flights, hotels, ground transportation, and itineraries.\nHelp prepare expense reports, organize receipts, and route invoices and purchasing documentation to the appropriate teams.\nMaintain organized documents, shared files, contact lists, and administrative trackers.\nHelp coordinate team meetings, company events, offsites, catering, and visitor arrangements.\nTrack action items, send reminders, communicate progress, and follow up on open administrative tasks.\nIdentify practical ways to improve recurring processes and make everyday work easier for the team.\nQualifications & Requirements\nMust-have:\n2+ years of experience in administrative support, office coordination, recruiting coordination, or a related role.\nStrong organizational skills and attention to detail.\nClear, professional written and verbal communication.\nAbility to manage multiple requests, prioritize effectively, and follow through reliably.\nComfort using Google Workspace, calendars, spreadsheets, and collaboration tools.\nGood judgment and discretion when handling confidential employee, candidate, and business information.\nA practical approach to solving problems and willingness to learn new tools and processes.\nAbility to work onsite in Lehi and travel occasionally to other office locations.\nNice-to-have:\nExperience supporting recruiting teams or using Greenhouse or another applicant tracking system.\nExperience coordinating multiple offices, vendors, or company equipment.\nExperience supporting executive calendars and business travel.\nFamiliarity with expense-management tools, purchasing processes, and event coordination.\nExperience using AI and automation tools to make routine administrative work more efficient.\nExperience working at a startup or growing company.\nWhat Success Looks Like\nCandidates and employees receive timely, organized support.\nInterviews, meetings, and travel arrangements are coordinated accurately.\nOffices have the supplies, equipment, and services they need.\nAsset records are current, and equipment assignments and returns are accounted for.\nAdministrative requests have clear next steps and consistent follow-through.\nLeadership and teams can rely on you to anticipate needs and resolve everyday operational issues.\nCompensation\nAnnual base pay: $65,000-$85,000, depending on relevant experience, skills, and qualifications.\n Early-stage startup equity.\nWorking Conditions\nThis is a full-time, onsite role based in Lehi, Utah. Occasional travel to other company offices is required.\nHow to Apply\nPlease include your resume and a brief note about your experience supporting teams, coordinating office operations, or helping with recruiting.","description_format":"text","description_chars":5173,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events","Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Software & Embedded Finance","Payment Processing & Gateways"],"lifecycle":[{"event":"open","at":"2026-10-20T00:08:02Z"},{"event":"close","at":"2026-10-27T23:11:24Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":72500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":null,"pay":{"stated_usd_annual":85000,"is_top_pay":true},"html_url":"https://alion.io/job/piston-technologies-administrative-assistant","json_url":"https://alion.io/job/piston-technologies-administrative-assistant.json","meta":{"generated_at":"2026-10-28T19:34:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":27102,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":686901},"rest":"https://alion.io/mcp/rest/get_company?id=686901"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpiston-technologies-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpiston-technologies-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpiston-technologies-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/piston-technologies-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpiston-technologies-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2885178}},{"tool":"search_jobs","arguments":{"company":"pistontechnologies.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2885178},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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