{"id":2039266,"url":"https://alion.io/job/pittstate-administrative-specialist-3","title":"Administrative Specialist","company":{"id":1765419,"name":"Pittstate","domain":"pittstate.edu","url":"https://alion.io/company/pittstate","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pittsburg, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":62000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-07T15:22:38Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-22T02:46:02Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Pittsburg State University is accepting applications for an Administrative Specialist in the department of Biology, Chemistry and Physics. The primary function of the Administrative Specialist job is to perform administrative tasks to support the department’s mission, strategic goals and objectives. Positions assigned to this job perform more complex administrative duties. This job is distinguished by the level of supervision received, the scope of administrative and financial responsibility and purpose of interaction with staff within the division, college, school, unit or department as well as external constituents and governing bodies.\nDuties and Responsibilities\nFinancial Transactions and Budgets - 45%\nDaily entering of procurement card purchases made by individuals in the department in Gus Cloud (oracle finance). This includes submission of reconciliation and supporting documents to PurchasingOffice.\n\nAct as liaisonbetween the office and PSU purchasing/business office. Reconcile all department purchases monthly.\n\nAdministering and maintaining all department budgets on computerized accounting system (this includes general useaccounts, restricted funds accounts, student organization accounts, and foundation accounts). Monitor department accounts daily,reconcile all department accounts monthly, but recordingdaily expenditures in accounts as needed.\n\nAssist in grant management and budgeting for faculty who have grants. Coordinate with the Office or Research and Sponsored Programs and the College of Arts and Sciences Dean’s office as necessary.\n\nPreparing departmental budget reports for several different types of accounts for chairperson and faculty use.\n\nAdministrative Support - 40%\nServe as a representative for the departments and a liaison with other academic and administrative units. Answer phones, respond to email, forward messages, scheduleand confirm appointments.\n\nWith input from faculty and directed by department leadership, entering class schedules through GUS. Communicate with Registrar’s office, bookstore and faculty member regarding changes made to schedules. Assist faculty with entering textbook information on bookstore siteas needed.\n\nSubmit physical plant work order for classroom and laboratories and off campus department properties (Sperry Nature Center, Research Reserve, and Monahan site) at the request of the Chairperson, faculty or site caretaker and acting as preliminary contact person.\n\nOversee the maintenance of an appropriate supply of inventory for the office.\n\nSupervise Student Employees - 10%\nHire, train, and supervise the work of student employees and perform other required line manager duties.\nMiscellaneous - 5%\nPerform any other related duties as required or assigned.\n\nEducation and Experience\nRequired Education and Experience - Time of Hire\nHigh school diploma or equivalent.\n\nTwo years of experience in an office or administrative setting.\n\nPreferred Education and Experience\nOne year of experience in a storekeeping or academic/student services support position.\n\nOne year of demonstrated experience with budget and/or grant management\n\nScreening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background and sex offender check.\nJob Type: Unclassified\nAppointment Duration: 12 months\nWork Schedule: Full Time, Monday - Friday, 8:00 AM - 4:30 PM\nApplication Documents Required*:\nResume\n\nCover Letter\n\nNames and Contact Details for three (3) Professional References\n\n*Consolidate into two documents to upload.\nOpen Until Filled with a first consideration date of October 21, 2026.\nSearch Committee Chair: Dr. Nancy Brooker, \nVisa Sponsorship is not available for this position.\nPSU will only accept applications submitted through this process.\nPittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.","description_format":"text","description_chars":3968,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-07T17:21:08Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.844,"p_room":1,"age_days":14,"expected_fill_days":92,"reasons":["conf:3","win:early","comp:junior"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/pittstate-administrative-specialist-3","json_url":"https://alion.io/job/pittstate-administrative-specialist-3.json","meta":{"generated_at":"2026-10-22T13:40:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12905,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1765419},"rest":"https://alion.io/mcp/rest/get_company?id=1765419"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpittstate-administrative-specialist-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpittstate-administrative-specialist-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpittstate-administrative-specialist-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pittstate-administrative-specialist-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpittstate-administrative-specialist-3"}]}