{"id":1344316,"url":"https://alion.io/job/pittstate-executive-assistant","title":"Executive Assistant","company":{"id":1765419,"name":"Pittstate","domain":"pittstate.edu","url":"https://alion.io/company/pittstate","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pittsburg, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":22,"max":23,"currency":"USD","period":"hour","gross":null,"usd_annual":46000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-07-01T20:25:30Z","employer_posted_date":"2026-07-01","last_verified_at":"2026-10-01T07:17:37Z","board_verified":false,"closed_at":"2026-10-01T07:17:37Z","days_open":91,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":91},"description":"Pittsburg State University is accepting applications for an Executive Assistant in the department of General Counsel & Institutional Compliance that is responsible for serving as the Records Custodian and providing administrative support to the Office of General Counsel & Institutional Compliance with varied, autonomous daily duties and responsibilities.This role ensures compliance with the Kansas Open Records Act and corresponding laws while maintaining accuracy, confidentiality, and efficiency in legal and administrative processes.\nDuties and Responsibilities\nOpen Records Custodian Duties - 45%\nActs as liaison between the public and the organization for record access\n\nProcesses and responds to public records requests in compliance with state law\n\nReviews, redacts, and prepares documents for release while ensuring confidentiality and legal compliance\n\nMaintains and organizes physical and electronic records systems\n\nTracks request deadlines and ensures timely response\n\nEstablishes points of contact with key university departments to collect responsive documents\n\nCollaborates with university records holders to estimate any fees associated with compiling the records; invoices external requestor for the fee\n\nAssists with the development of records management, records repository, and records retention best practices for the university\n\nAdministrative Specialist Duties - 45%\nAssists General Counsel and Institutional Compliance with document, policy, and training preparation and management\n\nProvides general administrative support (scheduling, data entry, litigation-hold tracking, contract tracking, etc.)\n\nDrafts and sends official correspondence related to legal matters\n\nAssists with General Counsel and Institutional Compliance committee preparation and management\n\nOrganizes and maintains confidential files, both physical and electronic\n\nSupports and coordinates audits, compliance reviews, and internal investigations as needed\n\nAssists with General Counsel and Institutional Compliance website revisions and training coordination\n\nAssists with Policy Library revisions, archives, and required policy review requirements\n\nImplements and refines procedures and workflows to enhance office efficiencies\n\nEnsures confidentiality and data security standards are upheld\n\nOther Duties - 10%\nOther duties as assigned including but not limited to assistance with the Office of the President and the President’s Division\n\nEducation and Experience\nRequired Education and Experience - Time of Hire\nAssociate’s degree in legal studies, public administration, business, or related field\n\nTwo or more years of experience in records management, legal administration or public institution administrative work\n\nStrong attention to detail\n\nProficient in Microsoft Office\n\nCandidates must hold an associate’s degree in legal studies, public administration, business, or related field. This degree requirement ensures candidates possess the advanced theoretical knowledge, highly specialized methodologies, and critical problem-solving skills fundamental to this work. These competencies are typically developed and rigorously validated only through the comprehensive curriculum and intensive experiential experience inherent in a formal degree program.\nPreferred Education and Experience\nBachelor’s degree in legal studies, public administration, business, or related field\n\nKnowledge of public records laws\n\nScreening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background and sex offender check.\nSalary Range: $22.50 - $23.00 hourly\nJob Type: Unclassified\nAppointment Duration: 12 months\nWork Schedule: Full Time, Monday - Friday, 8:00 AM - 4:30 PM\nApplication Documents Required*:\nResume\n\nCover Letter\n\nNames and Contact Details for three (3) Professional References\n\nTranscript\n\n*Consolidate into two documents to upload.\nOpen Until Filled with a first consideration date of July 15th, 2026.\nSearch Committee Chair: Cindy Johnson, \nVisa Sponsorship is not available for this position.\nPSU will only accept applications submitted through this process.\nPittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.","description_format":"text","description_chars":4316,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Government","Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-27T16:11:23Z"},{"event":"close","at":"2026-10-01T07:17:37Z"}],"liveness":null,"pay":{"stated_usd_annual":46000,"is_top_pay":false},"html_url":"https://alion.io/job/pittstate-executive-assistant","json_url":"https://alion.io/job/pittstate-executive-assistant.json","meta":{"generated_at":"2026-10-01T10:39:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1790,"day_limit":5000,"remaining_today":3210,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}