{"id":3078271,"url":"https://alion.io/job/pkf-smith-cooper-office-administrator-2","title":"Office Administrator","company":{"id":697021,"name":"PKF Smith Cooper","domain":"pkfsmithcooper.com","url":"https://alion.io/company/pkfsmithcooper","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ashbourne, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":50000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-20T08:46:20Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-29T02:41:25Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Location: Ashbourne\nContract: Part-time (22.5 hours - 30 hours)\nSalary: Dependent on experience\nAre you an organised and personable administrator looking for a varied role within a friendly and supportive professional services environment?\nWe are seeking a proactive Office Administrator to join our welcoming team in Ashbourne. This is an exciting opportunity to play a key role in supporting our Partners, clients, and wider office team, while helping to ensure the smooth day-to-day running of our busy office.\nBased in our Ashbourne office, you'll be at the heart of the team, providing a combination of personal assistant, administrative, and front-of-house support. This role would suit someone who enjoys working in a varied position, can confidently manage multiple priorities, and takes pride in delivering excellent service to both clients and colleagues.\nThe important work you will be doing:\nProvide proactive PA support to Partners, including managing appointments, coordinating meetings with clients and intermediaries, and maintaining records such as mileage logs.\n\nAssist with the preparation, proofreading, formatting, and amendment of documents, ensuring they are accurate and professionally presented.\n\nOrganise and coordinate client and intermediary events, working closely with the marketing team to arrange mailing lists, merchandise, and event materials.\n\nAct as a first point of contact for clients, handling enquiries professionally and building strong working relationships.\n\nManage the onboarding of new clients using internal systems and established procedures.\n\nOversee incoming and outgoing post, ensuring correspondence is processed efficiently and distributed appropriately.\n\nPrepare accounts and tax documentation for issue to clients, including signing packs, statutory accounts, and tax return bundles.\n\nMaintain and update internal systems, records, and platforms, including Workbooks and other business administration tools.\n\nPrepare and process mail merge documents and assist with general office administration tasks.\n\nCoordinate office maintenance requirements, liaising with external suppliers and contractors where necessary.\n\nSupport the organisation of internal staff events and contribute to maintaining a positive and professional office environment.\n\nProvide front-of-house support when required, welcoming visitors and assisting with meeting room preparation.\n\nThe skills and experience you will bring:\nA flexible approach, with the ability to manage a varied workload and prioritise competing demands effectively.\n\nStrong organisational skills and excellent attention to detail.\n\nExcellent communication and client service skills, both written and verbal.\n\nA proactive and practical approach, with the confidence to use your own initiative.\n\nStrong IT skills, including Microsoft Word, Excel, Outlook, and PowerPoint.\n\nThe ability to work independently while also being an effective member of a wider team.\n\nPrevious experience in a PA, office administration, receptionist, or professional services support role would be advantageous.\n\nExperience dealing with clients and stakeholders in a professional environment would be beneficial.\n\nWhy PKF Smith Cooper?\nPKF Smith Cooper is the 13th largest accounting firm by UK fee income (Accountancy Age Top 50+50) and a member of PKF Global, a network of legally independent firms operating in 150 countries. This global reach enables us to share expertise, specialist knowledge, and resources while delivering a personal service to our clients.\nOur team of award-winning accountants and business advisors plans to double the size of our company within the next five years. As a fast-growing firm and ICAEW and ACCA Approved Training Employer, we are passionate about developing homegrown talent. Through comprehensive training, development, and progression opportunities, we can help you achieve your full potential and build a successful career in professional services.\nWhat's in it for you?\nOur benefits package has been designed around our people and shaped by our values. As part of Team PKF Smith Cooper, here are some of the things you can expect:\nA working environment that empowers you to perform at your best, through our flexible working policy and dress for your diary scheme - Hybrid working during your probation period is subject to the manager's discretion\n\nTime to do what matters to you - 25 days annual leave plus statutory bank holidays, the option to reduce annual hours for additional annual leave, and your birthday off, on us. Long-serving employees can also request a sabbatical, giving you the chance to make truly unforgettable memories\n\nRewards for those who actively embrace and embody our values and culture through our Kudos Reward Scheme\n\nRegular social events and annual, company-wide away days, giving you the opportunity to engage with colleagues across your division and office, as well as the wider firm\n\nBonus referral schemes for introducing new talent or clients so that when we benefit, you do too\n\nLife doesn’t stop at the end of the working day and neither do our benefits. We also offer life assurance, discounts on a huge variety of retailers through the PKF Smith Cooper Rewards Scheme, and cashback on healthcare (including dental visits, physiotherapy etc) through Simplyhealth.\n\nReady to start your career with PKF Smith Cooper? We'd love to hear from you.\nHow to apply?\nIf you have any questions, feel free to reach out to a member of the People team at  or by calling 01332 332021.\nPlease note that we welcome applications from individuals of all backgrounds; however, we are unable to accept applications from candidates who require a visa to work in the UK.\nWe are committed to creating an inclusive workplace where everyone can thrive and welcome applications from candidates of all backgrounds and experiences.\nAlso, we ask that recruitment agencies refrain from contacting us unless we have directly reached out to you.","description_format":"text","description_chars":5994,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Flexible schedule","Hybrid work"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Audit & Assurance Firms","Accounting & Bookkeeping Services","Tax Advisory & Preparation"],"lifecycle":[{"event":"open","at":"2026-10-22T11:18:16Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-10-28T06:26:45+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.855,"p_room":1,"age_days":7,"expected_fill_days":23,"reasons":["conf:10","win:early"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/pkf-smith-cooper-office-administrator-2","json_url":"https://alion.io/job/pkf-smith-cooper-office-administrator-2.json","meta":{"generated_at":"2026-10-29T05:31:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8511,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":697021},"rest":"https://alion.io/mcp/rest/get_company?id=697021"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpkf-smith-cooper-office-administrator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpkf-smith-cooper-office-administrator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpkf-smith-cooper-office-administrator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pkf-smith-cooper-office-administrator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpkf-smith-cooper-office-administrator-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3078271}},{"tool":"search_jobs","arguments":{"company":"pkfsmithcooper.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3078271},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}