{"id":2999929,"url":"https://alion.io/job/pkf-smith-cooper-office-administrator","title":"Office Administrator","company":{"id":697021,"name":"PKF Smith Cooper","domain":"pkfsmithcooper.com","url":"https://alion.io/company/pkfsmithcooper","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nottingham, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":27000,"max_usd":42000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-10-15T07:16:28Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-28T12:16:05Z","board_verified":false,"closed_at":"2026-10-28T12:16:05Z","days_open":13,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":13},"description":"Location: Nottingham\nContract: Full-time (37.5 hours)\nSalary: Dependent on experience\nAre you looking for a new challenge within a vibrant and supportive team based in the heart of Nottingham’s historic Lace Market?\nWe are seeking a highly organised and personable Office Administrator to join our friendly and dedicated team. This is an exciting opportunity to play a key role in providing first-class administrative and front-of-house support to clients, colleagues, and visitors, while helping to ensure the smooth day-to-day running of our busy and professional office.\nYou’ll be working from our modern, well-equipped Lace Market workspace, surrounded by great transport links and independent cafés.\nIn this role, you will provide seamless, effective, and proactive administrative support to key stakeholders, building and maintaining strong professional relationships, whilst ensuring the smooth day-to-day running of the office. This position would suit someone who enjoys working in a fast-paced environment, can confidently manage multiple priorities, and takes pride in delivering excellent service.\nThe important work you will be doing:\nAct as a first point of contact for clients and colleagues, managing incoming telephone calls and emails and ensuring enquiries are handled promptly and professionally.\n\nBe one of our CCH (accounting software) champions, creating new clients, amending information, billing, pulling reports, and supporting clients' onboarding\n\nPrepare, format, and amend documents as required, ensuring they are produced in compliance with the Firm’s house style. Documents include letters, reports, presentations, and accounts, making full use of standard templates\n\nProvide general administrative and operational support to the department's fee-earning team members such as arranging meetings, diary management, and meeting room bookings.\n\nOverseeing incoming and outgoing post and ensure correspondence is distributed efficiently.\n\nMaintaining office supplies and ensuring the office environment remains professional and well organised, including coordinating office maintenance, facilities management, and contractor visits.\n\nProvide first-class front-of-house (receptionist) duties, including greeting clients, organising meeting rooms, and making refreshments when required\n\nThe skills and experience you will bring:\nA flexible approach, with the ability to work effectively under pressure with the ability to prioritise competing demands and manage a varied workload\n\nStrong attention to detail, organisation and time management\n\nExcellent client service skills including effective communication, both spoken and written\n\nAproactive and pragmatic approach to resolving situations, using own initiative where appropriate\n\nAdvanced MS Office skills (specifically Word, Excel, and PowerPoint)\n\nThe confidence to work independently whilst also supporting a wider team\n\nPrevious experience within a professional services environment and/or a customer-facing front-of-house role would be advantageous.\n\nWhy PKF Smith Cooper?\nPKF Smith Cooper is the 13th largest accounting firm by UK fee income (Accountancy Age Top 50+50) and a member of PKF Global, a network of legally independent firms operating in 150 countries. This global reach enables us to share expertise, specialist knowledge, and resources while delivering a personal service to our clients.\nOur team of award-winning accountants and business advisors plans to double the size of our company within the next five years. As a fast-growing firm and ICAEW and ACCA Approved Training Employer, we are passionate about developing homegrown talent. Through comprehensive training, development, and progression opportunities, we can help you achieve your full potential and build a successful career in professional services.\nWhy Nottingham?\nIn the heart of the bustling city, our Nottingham office, refurbished in 2023, is a modern and collaborative space. Some of the city’s best cafes and restaurants are on our doorstep, and we’re close to several public transport links, making the office easily accessible.\nWhat's in it for you?\nOur benefits package has been designed around our people and shaped by our values. As part of Team PKF Smith Cooper, here are some of the things you can expect:\nA working environment that empowers you to perform at your best, through our flexible working policy and dress for your diary scheme - Hybrid working during your probation period is subject to the manager's discretion\n\nTime to do what matters to you - 25 days annual leave plus statutory bank holidays, the option to reduce annual hours for additional annual leave, and your birthday off, on us. Long-serving employees can also request a sabbatical, giving you the chance to make truly unforgettable memories\n\nRewards for those who actively embrace and embody our values and culture through our Kudos Reward Scheme\n\nRegular social events and annual, company-wide away days, giving you the opportunity to engage with colleagues across your division and office, as well as the wider firm\n\nBonus referral schemes for introducing new talent or clients so that when we benefit, you do too\n\nLife doesn’t stop at the end of the working day and neither do our benefits. We also offer life assurance, discounts on a huge variety of retailers through the PKF Smith Cooper Rewards Scheme, and cashback on healthcare (including dental visits, physiotherapy etc) through Simplyhealth.\n\nReady to start your career with PKF Smith Cooper? We'd love to hear from you.\nHow to apply?\nIf you have any questions, feel free to reach out to a member of the People team at  or by calling 01332 332021.\nPlease note that we welcome applications from individuals of all backgrounds; however, we are unable to accept applications from candidates who require a visa to work in the UK.\nWe are committed to creating an inclusive workplace where everyone can thrive and welcome applications from candidates of all backgrounds and experiences.\nAlso, we ask that recruitment agencies refrain from contacting us unless we have directly reached out to you.","description_format":"text","description_chars":6130,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Flexible schedule","Hybrid work"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Audit & Assurance Firms","Accounting & Bookkeeping Services","Tax Advisory & Preparation"],"lifecycle":[{"event":"open","at":"2026-10-21T11:50:18Z"},{"event":"close","at":"2026-10-28T12:16:05Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-10-30T06:20:16+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":null,"pay":null,"html_url":"https://alion.io/job/pkf-smith-cooper-office-administrator","json_url":"https://alion.io/job/pkf-smith-cooper-office-administrator.json","meta":{"generated_at":"2026-10-30T06:38:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9264,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":697021},"rest":"https://alion.io/mcp/rest/get_company?id=697021"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpkf-smith-cooper-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpkf-smith-cooper-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpkf-smith-cooper-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pkf-smith-cooper-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpkf-smith-cooper-office-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2999929}},{"tool":"search_jobs","arguments":{"company":"pkfsmithcooper.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2999929},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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