{"id":3517579,"url":"https://alion.io/job/plan-international-supply-chain-assistant","title":"Supply Chain Assistant","company":{"id":1758892,"name":"Plan International","domain":"plan-international.org","url":"https://alion.io/company/plan-international-org","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Siem Reap, Cambodia"],"countries":["KH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"JavaScript","optional":false},{"name":"Outlook","optional":false},{"name":"SIEM","optional":false}],"status":"live","first_seen_at":"2026-10-30T11:00:15Z","employer_posted_date":null,"last_verified_at":"2026-10-30T11:00:15Z","board_verified":false,"closed_at":null,"days_open":3,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":3},"description":"“Our policies and procedures always ensure that the welfare of children comes first”\nPlan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood and enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries across the world.\nPlan International has been working with children and young people in Cambodia since 2002 to help them reach their full potential and we are one of the largest International NGOs operating in the country today. Plan International Cambodia is looking for qualified candidate for the position below:\n\n Announcement Positions \n\n Supply Chain Assistant \n\n Workplace Circumstances \n\n Environment: \n\n Office \n\n Languages: \n\n English, Khmer \n\n Location:\n\n Siemreap Province \n\n Position Circumstances \n\n Career Category: \n\n Assistant, Business Administration, Logistics \n\n Schedule:Full-time\n\n Salary:\n Negotiable \n\n Position Summary Grade: B \nDepartment & Location: Supply Chain, Siem Reap Office \nReports to: Supply Chain, Safety & Security Coordinator \n\n Duties & Responsibilities:\n\n DIMENSIONS OF THE POSITION:\nThe Supply Chain Assistant is responsible for ensuring effective and efficient coordination of supply chain activities including administrative related issues of Plan International Cambodia, Siem Reap office and works closely with the Supply Chain team and staff.\nS/he assists the Supply Chain, Safety & Security Coordinator in managing an annual budget of between US$30,000 to US$50,000 of Siem Reap office.\nS/he directly manage driver at Siem Reap office.\nESPONSIBILITIES AND ACCOUNTABILITIES OF THE POSITION:\nProcurement\nWork closely with requester and budget holder to monitor and track procurement plan, monitor procurement spend, lead times and procurement status and ensure purchase of goods/services/works is properly planned, timely delivered in the required quantity and quality at an effective cost.\nProduce and maintain an up-to date supplier database and price list for easy access to the required information that would ensure prompt procurement of goods/services/works.\nResponsible for procurement of goods/services/works of single and competitive quotation procurement threshold and methods. Ensure that procurement is carried out with clear specifications along with PR, is best value for money, transparent, accountable, subject to fair competition and meets agreed lead times and project needs.\nPrepare and process request for quote (RFQ), coordinate quote evaluation and supplier selection with procurement committee, prepare quote analysis, contact suppliers for additional information or negotiation required by procurement committee, prepare purchasing agreement and contract, create purchase order (PO) in SAP system, monitor goods/services/works delivery, coordinate goods/services/works receive and transportation.\nProcess payment ensuring all supporting documents (PR, specification/ToR, request for quote, quotations, quote analysis and supplier selection, ATS screening, purchasing agreement and contract, purchase orders, delivery notes, goods receive notes...etc.) are approved and signed based on the defined procurement threshold and are attached and all payment requests kept on track and filed.\nPost/enter invoices and goods received (Migo) into SAP system for processing.\nFleet\nResponsible for day-to-day fleet management activities.\nUndertake weekly vehicle planning to ensure optimal use of available vehicles and resources.\nControl vehicle movement, route tracking, idling, speed limited, safety and security. Control usage of fuel, oil, tyres, maintenance and related supplies.\nEnsure vehicles compliant with government rules (tax, plate registration, licenses, ...etc.) and insured.\nOrganize repair, maintenance and servicing of vehicles to ensure they are in good working conditions.\nSupervise drivers operating by assigning them to missions based on travel booking and request.\nRecord and update data of driver compliance, service compliance, fuel entry of all fleet (track and untrack) in tracpoint. Ensure fleet KPIs are achieved based on standard KPIs.\nMonitor vehicle accidents and ensure timely and accurate preparation of accident/incident reports.\nInventory & Warehouse\nResponsible for day-to-day stock management activities. Ensure warehouse, storage facility and stock are well-organized, secure and has sufficient storage capacity.\nReceiving, storing, issuing the goods, managing the stock levels and giving out the supplies from the stock.\nSupervise the offloading process, the subsequent arrangement of merchandise, material, etc., and consignment so that it can be accessed and identified easily.\nPrepare the inventories, maintaining the stock records and accountable for checking the supply invoices with the purchase orders and makes sure to get rid of the surplus or obsolete stock.\nPrepare the reports on adjustments done to inventories that may be damaged, spoilt, etc., and coordinates the purchasing, inventory and warehousing functions.\nMaintain record of receipts as well as issuance of items that are going out of the warehouse so as to ensure accuracy and completeness.\nArrange stock in an orderly, easily store and retrieve whenever there is a requirement and ensures that the stocks stay physically protected in the warehouse.\nConduct semester physical stock verification, reconciliation and update stock report.\nUndertake the function of stock taking and confirm the periodic stock on a regular basis by working closely with the designated staff members.\nEnsure the correct and timely valuation of the inventory and to be involved in directing and managing procedures related to offloading, packing and unpacking.\nChecking and receiving deliveries on arrival of goods, materials or equipment.\nAsset\nResponsible for day-to-day asset management activities of equipment/furniture/fixture, low value and capital assets.\nRegister assets in the asset list day-to-day from purchase and direct receipts, tag asset number before handover to the requester or custodian.\nConduct the annual asset verification, annual update asset list, physical asset tagging as well as perform periodic physical asset verification and reporting.\nContribute to the disposal of assets and informing line managers of any asset state changes and getting the required approval.\nPremises\nAssist in the office lease, identification of office premise as per detail requirement in premise policy.\nResponsible for arrangement, maintenance and insurance of office and property and optimizing the use of office space.\nSupport on safety and security risk assessments for all premise and implement mitigation actions of office and expat accommodation.\nManage office space in alignment with safety and security standards and ensure office is cleaned and good hygiene.\nEnsure that offices, space, compound and housing are in good standard of management and has in place an adequate security system.\nEnsure offices and vehicles have the necessary safety & security equipment and materials to use.\nLogistics and Administration\nSupport visitors in a professional manner includes visa application, booking accommodation and pick-up, transportation, address their requests as appropriate as well as administration of the visitor log book.\nFacilitate the delivery of document or reports to all relevant stakeholders.\nEnsure all the incoming telephone calls are handled in an efficient and professional manner.\nMonitor incoming and outgoing mail and other deliveries and distribute to the concerned staff on time.\nMonitor utilization of utilities and manage stationeries and kitchen supplies and conduct quarterly physical count and replenishment. Ensure accurate record and proper use of stationeries and kitchen supplies.\nProvide support on staff travel, flight booking, transportation and accommodation arrangements.\nProcess monthly payment of administrative expenses on time.\nAdminister arrangement of meeting room and ensure adequate meeting materials are available.\nAssist events manager in arrangement of logistics for meeting, workshop and other events.\nManage petty cash for minor administrative expenses.\nEnsure proper filling of correspondence and administrative files.\nEnsure proper management of resources and properties.\nStaff Management\nSupervise driver(s) and provide leadership and management to create a motivated, engaged and high performing team and uphold organization's Values.\nEnsure that all team members are aware of the department objectives and their role in achieving them and to alignment their objectives.\nProvide appropriate training and support to direct reports as necessary to ensure they have ability to perform their duties effectively and efficiently.\nOther Responsibilities\nWork closely with supply chain team and staff to ensure supply chain's functioning and effectiveness and achieves targeted results.\nPlan, implement, monitor and evaluate work with the aim of achieving gender equality and ensuring the implementation of Plan International's commitments as outlined in the Policy on Safeguarding Children and Program Participants and Gender Equality.\nAdhere to the Child Protection Policy and report any Child Protection incidents in line with local reporting mechanisms.\nCoordinate required actions based on recommendations from the CPP self-assessment audit process and any other spot checks.\nEnsure all suppliers are oriented and comply with the CPP and Code of Conduct.\nEnsure direct report staff are clear about the CPP, including reporting procedures, and create opportunities for discussion around the CPP and its implementation standards where possible.\nPerform other duties as reasonably requested by the line manager.\n\n Expected Profile of Candidates \n\n Qualifications:\n\n Bachelor's Degree in Business Administration, Management or equivalent.\n\n Work History:\n\n Working experience in a similar position for 2 years as a minimum\n\n Skills & Knowledge:\n\n General & Technical Skills \n\n Good knowledge of procurement, fleet, asset, logistics and administration.\nExperience working with an international NGO would be an advantage.\nSkills:\nStrong computer skills, including Ms. Word, Ms. Excel, and Outlook. Knowledge of SAP System would be an advantage.\nAbility to prioritize tasks, work independently and understand and apply policies and procedures.\nWell-developed interpersonal, strong communications and negotiation skills and proven ability to be flexible in demanding situations.\nGood written and spoken English language skills.\nAnalytical thinking along with the ability to question the logic of information.\nGood writing skills and good spirit of synthesis and logic.\nProactive, initiative, resourceful, solution-oriented and results-oriented.\nEffective communications, relationship building and collaboration skills, able to engage positively and constructively with internal and external colleagues and stakeholders.\n\n Soft Skills \n\n Committed to achieving significant and lasting positive impact on the lives of children and young people, and to securing equality for girls.\nDemonstrates flexibility, initiative and perseverance to contribute to Plan International's purpose and strategic goals.\nDemonstrates honesty and integrity, takes responsibility for results and learns from mistakes.\nWorks as an effective team member by offering information, experience and support, and valuing the contribution of others.\nTreats every person with dignity and respect and supports and empowers all people to reach...","description_format":"text","description_chars":23620,"description_truncated":true,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Professional Services","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-30T11:00:15Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":13,"reasons":["seen:3","velocity","win:early"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/plan-international-supply-chain-assistant","json_url":"https://alion.io/job/plan-international-supply-chain-assistant.json","meta":{"generated_at":"2026-11-03T08:38:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12179,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1758892},"rest":"https://alion.io/mcp/rest/get_company?id=1758892"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fplan-international-supply-chain-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fplan-international-supply-chain-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fplan-international-supply-chain-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/plan-international-supply-chain-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fplan-international-supply-chain-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3517579}},{"tool":"search_jobs","arguments":{"company":"plan-international.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3517579},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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