{"id":1920628,"url":"https://alion.io/job/planet-a-executive-assistant-mfd","title":"Executive Assistant (m/f/d)","company":{"id":690795,"name":"Planet A","domain":"planet-a.com","url":"https://alion.io/company/planet-a","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"Join","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Berlin, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":55000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":11},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"closed","first_seen_at":"2026-10-05T10:56:10Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-23T16:24:54Z","board_verified":false,"closed_at":"2026-10-23T16:24:54Z","days_open":18,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":18},"description":"About Planet A:\nPlanet A is a leading early-stage tech VC backing European founders tackling the world’s greatest systemic challenges. We take a scientific approach to identify breakthrough solutions the world can’t afford to ignore across energy, resource mastery, neo-manufacturing, and critical infrastructure. Investments include Aris Machina, INERATEC, Makersite, C1, HIVED, traceless materials and 44.01. As a small team with flat hierarchies, we live by our core values: excellency, transparency, trust, humbleness, conviction, and respect.\nTasks\nThe Role:\nWe are looking for an Executive Assistant to support our Partners in the day-to-day running of the fund. We need someone truly hands-on who is comfortable owning calendars, travel, meetings and the administrative backbone that keeps a small team moving. You will work closely with the Partners and see how an early-stage fund operates from the inside.\nThis is a full-time role (40 hours per week), based in Berlin. If you are organized, precise and happy to make the call instead of waiting to be told, we would love to hear from you.\nKey Responsibilities:\nPartner Support\nManage calendars across several Partners, owning the scheduling and resolving competing priorities\nOrganise travel end to end: bookings, itineraries, and last-minute changes\nCoordinate meetings internally and with external counterparts\nHandle reimbursements and expense processing \nDraft correspondence on behalf of the Partners in German and English, including communication with external contacts\nTurn open questions into decisions the Partners can make quickly - researched, weighed up, with a recommendation attached\nHandle conference logistics and research relevant side events\nWays of Working\nBuild reusable templates, prompts, and workflows so recurring drafting and coordination do not start from scratch every time\nQuestion how things are done today and automate where a human is not needed; you do not need a technical background, but you do need the curiosity to try things and the judgement to know where automation stops\nCross-Functional Support\nCoordinate firm-wide meetings and team dates as the person with the best overview of everyone's calendars\nStep in on recurring team processes alongside HR, Communications and Finance\nRequirements\nYou will thrive in this role, if\nYou bring 2-4 years of experience as an Executive Assistant, Personal or Team Assistant, or in a similar role (ideally in VC or a start-up).\nYou have a Bachelor's degree, ideally in Business Administration, Management, Communications or a related field.\nYou are confident with Google Suite, other everyday workplace tools, and curious to try new ones, including AI.\nYou bring a genuine interest in how venture capital works and the drive and curiosity to learn from the Partners up close.\nYou have exceptional organizational and communication skills, and a keen eye for detail.\nYou are hands-on, reliable and take complete ownership of your work.\nYou are proactive and solution-oriented.\nYou stay calm and clear-headed when priorities shift at short notice.\nYou handle confidential information with absolute discretion.\nYou are fluent in German and English, written and spoken.\nBenefits\nYou play a key role in a top-tier venture capital firm - the first in Europe with a scientific approach to impact.\nYou join a dynamic environment that is driven by impact and highly motivated to make a change for the better.\nYou enjoy benefits like the Urban Sports Club membership or Deutschlandticket and the Corporate Discounts platform. You have access to an annual personal development budget.\nYou take part in our monthly co-working days - collaborate side by side with the entire Planet A team and strengthen connections over team lunches, dinners, or fun team activities.\nYou have the opportunity to participate in bi-annual offsite gatherings with the core Planet A team.\nPlanet A is an equal opportunity employer that values diversity and encourages people of all ethnic & racial origins, gender identities, sexual orientations, religions & ideologies, socio-economic statuses, educational backgrounds, ages, and individuals of all abilities to apply.","description_format":"text","description_chars":4173,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[{"language":"German","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Venture Capital"],"lifecycle":[{"event":"open","at":"2026-10-05T18:01:36Z"},{"event":"close","at":"2026-10-23T16:24:54Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/planet-a-executive-assistant-mfd","json_url":"https://alion.io/job/planet-a-executive-assistant-mfd.json","meta":{"generated_at":"2026-10-25T03:50:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4989,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":690795},"rest":"https://alion.io/mcp/rest/get_company?id=690795"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fplanet-a-executive-assistant-mfd"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fplanet-a-executive-assistant-mfd"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fplanet-a-executive-assistant-mfd"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/planet-a-executive-assistant-mfd\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fplanet-a-executive-assistant-mfd"}]}