{"id":2488365,"url":"https://alion.io/job/planet-depos-operations-administrative-assistant","title":"Operations Administrative Assistant","company":{"id":2193773,"name":"Planet Depos","domain":"planetdepos.com","url":"https://alion.io/company/planetdepos","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":24,"max":28,"currency":"USD","period":"hour","gross":null,"usd_annual":56000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-13T21:33:48Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-20T18:48:46Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Description\nThe Operations Administrative Assistant is responsible for providing comprehensive support to all Operations leadership, including the executive team. This role will assume a variety of administrative tasks currently performed by Operations management, thereby centralizing these functions and enabling management to dedicate greater attention to their respective departmental priorities and cross-functional initiatives. The Ops Admin Assistant must have excellent attention to detail, great prioritization and time-management skills, and a positive, proactive, and creative mindset.\nThe shift for this role is Monday - Friday, 9:00am - 5:00pm ET. This role reports to Operations Leadership.\nESSENTIAL JOB RESPONSIBILITIES:\nScheduling Operations meetings, compiling and distributing agendas, and maintaining and distributing meeting notes and recordings\nMaintaining Operations intranet pages amidst personnel and policy changes\nUpdating and maintaining Operations documentation and training materials and distributing the same to all necessary parties\nDrafting weekly Ops update emails for executive team\nDrafting Ops-specific newsletters and Ops contributions to company-wide newsletters\nTracking management deadlines (annual reviews, budgets, expense reports, etc.)\nTracking employee training requirements and promotion benchmarks\nAssisting with expense reporting and reconciliations \nCoordinating department-specific events, including travel arrangements, activities/tours reservations, and restaurant reservations\nArranging meeting rooms, catering, and hotel rooms for quarterly executive team meetings\nAssisting with monthly and quarterly reporting\nMaintaining distribution lists, email templates, and organizational charts\nAssisting leadership with new employee onboarding (maintaining job descriptions, reviewing resumes and assessment scores and filtering candidates)\nAssisting with updating documentation in company-wide databases\nArranging cards and gifts for Ops employees\nOther administrative support as needed\nCOMPENSATION: $24.04 - $28.85 per hour, commensurate with experience\nBENEFITS:\n Medical insurance \nDental insurance \nVision insurance \nHealth Savings Account \nVoluntary Term Life Insurance \nVoluntary Long-Term Disability \nPaid Time Off \nPaid Holidays \n401(k) \nEmployee Assistance Program (EAP) \nRequirements\nQUALIFICATIONS:\nMinimum 3 years of prior AA or EA experience \n2- or 4-year college degree \nProficiency in all Microsoft products (Word, Excel, Teams, SharePoint, PowerPoint) \nProficiency in arranging travel (flights, hotels, tour and restaurant reservations, etc.) \nExcellent attention-to-detail and organizational skills \nExcellent time-management and prioritization skills \nMust act proactively and with urgency, and offer creative solutions when necessary \nMust maintain a collaborative, positive, and professional mindset \nMust maintain a flexible work schedule Must work well under pressure and without direct supervision \nMust be able to work in a confidential and professional environment\nReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Such accommodations will be reviewed by management on a case-by-case basis. While performing the duties of this job, the employee is regularly required to stand; walk, use hands to grasp, handle, or feel; reach with hands and arms and talk or hear.\nEOE M/F/D/V","description_format":"text","description_chars":3414,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Flexible schedule","Health insurance","Life insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Translation Services","Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-14T01:15:44Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":6,"expected_fill_days":30,"reasons":["conf:2","win:early"],"computed_at":"2026-10-20T05:45:00Z"},"pay":{"stated_usd_annual":56000,"is_top_pay":false},"html_url":"https://alion.io/job/planet-depos-operations-administrative-assistant","json_url":"https://alion.io/job/planet-depos-operations-administrative-assistant.json","meta":{"generated_at":"2026-10-20T21:57:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25574,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2193773},"rest":"https://alion.io/mcp/rest/get_company?id=2193773"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fplanet-depos-operations-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fplanet-depos-operations-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fplanet-depos-operations-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/planet-depos-operations-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fplanet-depos-operations-administrative-assistant"}]}