{"id":4117151,"url":"https://alion.io/job/planetart-office-administrator","title":"Office Administrator","company":{"id":3759,"name":"PlanetArt","domain":"planetart.com","url":"https://alion.io/company/planetart","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Woodridge, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":24,"max":26,"currency":"USD","period":"hour","gross":null,"usd_annual":52000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Slack","optional":true}],"status":"live","first_seen_at":"2026-10-29T00:00:00Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-13T07:26:51Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"Company and Vision\nPlanetArt’s vision is to be the leading seller of personalized and make-on-demand products worldwide. We provide consumers with unmatched tools and content and an unparalleled end-to-end customer experience that result in high-quality, meaningful finished products and memorable celebrations of live events.\nThe company’s brands include the popular FreePrints and FreePrints Photobooks apps and the industry leading SimplytoImpress card and stationery site, as well as Personal Creations, CafePress and ISeeMe! Visit www.planetart.com to learn more about our brands.\nWe have more than 500 team members across multiple offices, primarily in Calabasas CA, San Diego CA, Woodridge IL, Minneapolis, MN and Pleasanton, CA. We also have team members in two company-owned offices in China, as well as in Europe.\nJob Overview\nPlanetArt is seeking a reliable, professional, and service-oriented Office Administrator to support our Woodridge facility. This position serves as the first point of contact for employees, visitors, candidates, vendors, and guests entering the facility.\nThis is a hands-on role in a warehouse and office environment. The Office Administrator will interact regularly with warehouse and office employees, particularly as employees arrive for work each morning. This person will answer routine questions, provide direction and assistance, and escalate employee, facility, safety, or other concerns when appropriate.\nThe Office Administrator will also provide general administrative support and assist Human Resources with employee communications, events, recognition activities, and other facility-related needs.\nThis is an on-site, Monday through Friday position.\nWhat You’ll Do\nKey Responsibilities\nGreet and assist employees, visitors, candidates, vendors, and guests in a professional and courteous manner.\nServe as a front-line resource for employees, particularly warehouse employees arriving at the facility each morning.\nAnswer incoming phone calls and emails and direct questions to the appropriate person or department.\nRespond to routine facility and administrative questions and appropriately escalate issues when necessary.\nPerform general clerical and administrative duties, including data entry, filing, scanning, copying, and document preparation.\nMaintain accurate information in company systems, spreadsheets, and databases.\nManage incoming and outgoing mail, packages, and deliveries, including coordinating pickups.\nPerform daily opening and closing duties for the office as assigned.\nSubmit and follow up on routine facility or maintenance requests.\nAssist Human Resources with employee events, meetings, training, celebrations, and recognition activities.\nPrepare materials, communications, sign-in sheets, and other items for employee activities.\nSupport new-hire welcome activities and employee milestone recognition.\nHelp maintain a professional and welcoming environment for employees and visitors.\nAssist with local errands and other administrative tasks as needed.\nFollow company policies, procedures, and safety requirements.\nTrack and maintain office supplies and submit requests for replenishments when necessary. \nRequirements\nWhat You Should Have\nSkills, Qualifications, and Requirements\nHigh school diploma or equivalent required; associate degree preferred.\n2+ years of experience in an administrative, clerical, receptionist, front desk, or customer service role preferred.\nExperience in a warehouse, manufacturing, distribution, or similar environment is a plus.\nStrong customer service and interpersonal skills.\nProfessional and effective verbal and written communication skills.\nBasic to intermediate proficiency with Microsoft Office, including Word and Excel.\nStrong organizational skills and attention to detail.\nAbility to manage multiple priorities in a fast-paced environment.\nAbility to work independently and know when to escalate an issue.\nAbility to maintain confidentiality and exercise good judgment.\nAbility to remain calm and professional when handling difficult situations.\nBilingual English/Spanish preferred.\nMust be able to work on-site five days per week, Monday through Friday.\nWhat You Can Expect\nWorking Conditions\nWork is performed in an office environment with low to moderate noise levels.\nOccasional lifting of up to 20 pounds.\nPosition requires regular, continuous use of computer.\nPosition requires regular sitting and standing.\nPosition requires regular interaction with team members through the following methods: in-person, phone, Zoom, Slack, or email.\nMay require occasional exposure to the warehouse as needed.\nThis is an onsite role; thus the ideal candidate is expected to be in the office five days per week (Monday through Friday) with the option of working additional hours during Peak (November - December)\nBenefits\nThe compensation range for this position is $24 - $26 per hour.\nPlanetArt offers a comprehensive benefits package, including:\nHealth, Dental, and Vision Insurance\nLife Insurance \n401(k) with matching \nPet Insurance\nMental Health Benefits\nComprehensive Time Off Program, including Vacation, Sick Days, Paid Holidays, and Floating Holidays \nEmployee Product Discounts","description_format":"text","description_chars":5195,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"Proficiency (C2)","optional":true},{"language":"English","level":"Proficiency (C2)","optional":false}]},"benefits":["Life insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Gifts, Party Supplies & Souvenirs","Office Supplies & Stationery"],"lifecycle":[{"event":"open","at":"2026-11-12T00:22:39Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":112500,"route":null,"cap_exempt":false,"checked_at":"2026-11-12T07:36:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":79,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.791,"p_room":1,"age_days":14,"expected_fill_days":43,"reasons":["conf:4","win:early"],"computed_at":"2026-11-12T10:38:37Z"},"pay":{"stated_usd_annual":52000,"is_top_pay":false},"html_url":"https://alion.io/job/planetart-office-administrator","json_url":"https://alion.io/job/planetart-office-administrator.json","meta":{"generated_at":"2026-11-13T12:18:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24750,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3759},"rest":"https://alion.io/mcp/rest/get_company?id=3759"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fplanetart-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fplanetart-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fplanetart-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/planetart-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fplanetart-office-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4117151}},{"tool":"search_jobs","arguments":{"company":"planetart.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4117151},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}