{"id":3882269,"url":"https://alion.io/job/planleft-accounting-specialist-2","title":"Accounting Specialist","company":{"id":4417699,"name":"Plan Left","domain":"planleft.com","url":"https://alion.io/company/planleft","size_band":"51-200","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Manila, Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-11-06T18:15:21Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-10T00:45:23Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About the Role\nWe are seeking an experienced Accounting Specialist with 3+ years of experience to own the day-to-day books for our growing digital agency, from reconciliations and invoicing to payroll prep and month-end close.\nYou will work directly with our leadership team and outside CPA to keep QuickBooks Online accurate, get clients billed on time, and keep vendors and payroll running smoothly. The ideal candidate is detail-oriented, curious, and responsive, and capable of solving routine issues independently while knowing when to escalate a decision. This is a full-time position.\nResponsibilities\nReconciliations & Month-End Close\nReconcile every bank and credit card account in QuickBooks Online weekly and at month-end\nComplete weekly reconciliations every Monday so QBO balances match actual bank statements\nCatch and flag discrepancies such as missing deposits, duplicates, or wrong amounts the same day\nTrace unusual transactions back to the bank, invoice, or contract before posting; journal entries require leadership approval\nDeliver a monthly P&L, balance sheet, and AR aging by the 10th, with every account reconciled and nothing left in Uncategorized or Ask My Accountant\nKeep the books clean and ready for our CPA's quarterly review\nInvoicing & Accounts Receivable\nOwn monthly invoicing for all recurring clients through Nickel, sent on the 1st of every month\nIssue one-time project invoices as new contracts are signed\nTrack open invoices and send payment reminders on anything 15+ days past due\nApply payments to the correct invoices\nEnsure every contract is billed on time and continually reduce past-due AR\nAccounts Payable & Payroll Prep\nEnter vendor bills, schedule payments, and keep vendor records current\nPay vendors on time with zero late fees or penalties\nCollect contractor hours, rate changes, and new-hire details for each biweekly payroll cycle\nSubmit and confirm payroll inputs before every ADP deadline\nDocumentation & Communication\nBuild and maintain written SOPs for every recurring process, including reconciliations, invoicing, payroll prep, and bills\nUse QBO bank rules, templates, and available tools to resolve routine issues independently\nRespond to client, vendor, and team questions within one business day\nEscalate only the items that need a decision, with the research already done\nQualifications\nRequired\n3+ years of full-cycle bookkeeping for US small businesses\nDaily, hands-on experience in QuickBooks Online, including bank feeds, bank rules, and reconciliations\nExperience with invoicing, AR collections, and AP for a service business\nFamiliarity with US payroll inputs (W-2 and 1099 workers) and a provider like ADP or Gusto\nStrong written English for client and vendor emails\nProven attention to detail and a habit of documenting your work\nPreferred\nExperience with Nickel or similar invoicing and payments platforms\nExperience supporting a digital agency or professional services firm\nExperience working alongside an outside CPA on quarterly reviews and year-end\nQuickBooks Online ProAdvisor certification\nExperience writing SOPs or process documentation\nWhat Success Looks Like\nWithin your first 6 months:\nEvery bank and card account is reconciled weekly, and QuickBooks matches the bank statements every week\nRecurring client invoices go out on the 1st every month, and past-due AR is followed up consistently\nPayroll inputs are submitted before every ADP cycle, and vendors are paid on time with zero late fees\nA clean month-end package (P&L, balance sheet, AR aging) is delivered by the 10th every month, ready for our CPA's quarterly review\nEvery recurring process is documented in an SOP, so less leadership time is spent in the books","description_format":"text","description_chars":3702,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-06T18:33:08Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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