{"id":2513750,"url":"https://alion.io/job/plumbingsolutionsllc-executive-assistant","title":"Executive Assistant","company":{"id":4430244,"name":"Plumbingsolutionsllc","domain":"plumbingsolutionsllc.com","url":"https://alion.io/company/plumbingsolutionsllc","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Comeet","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"ET","utc_offset_min":-5,"utc_offset_max":-5},"hiring_geo_confidence":"explicit","locations":["United States"],"countries":["US"],"hiring_countries":["GE"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":64000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"n8n","optional":false},{"name":"Notion","optional":false},{"name":"Smartsheet","optional":false},{"name":"Zapier","optional":false}],"status":"live","first_seen_at":"2026-10-12T19:19:20Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-11-03T03:41:43Z","board_verified":true,"closed_at":null,"days_open":21,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":21},"description":"Description\nExecutive Assistant to the Owner\nFully Remote | Full-Time | Dedicated Support\nPlumbing Solutions LLC\nMonday-Friday | 7:30 AM-5:00 PM Eastern Time\nRemote - Candidates must live outside South Carolina and Georgia\nPlumbing Solutions LLC is looking for a highly organized, dependable, and discreet Executive Assistant to work directly with the owner of our growing businesses.\nThe owner oversees two South Carolina-based companies - a residential plumbing contractor operating across multiple markets and a luxury bath showroom. With a busy schedule, a constant flow of calls, texts, emails, appointments, deadlines, and projects, we are looking for someone who can bring organization, follow-through, and calm to the day-to-day. This is more than a calendar-management position. We are looking for someone who can take ownership, think ahead and protect the owner's time.\nWhat You'll Do\nYou'll become the owner's go-to person for managing the details that keep his professional and personal schedule moving.\nYour responsibilities will include:\nManaging and organizing incoming email, phone calls, texts, and other communications\nDetermining what needs the owner's attention and what can be handled or routed without interrupting him\nManaging the calendar, appointments, travel, reservations, and commitments\nTracking deadlines and following up until things are actually completed\nPreparing a concise daily summary of items that require the owner's attention\nMaking approved purchases and coordinating returns, renewals, and other administrative tasks\nCoordinating with vendors and outsourced service providers\nHandling personal and household logistics when requested\nOrganizing information and records using Google Workspace, Notion, Smartsheet, and other tools\nResearching questions and providing concise, decision-ready information\nHelping manage projects from start to finish\nCreating simple procedures and documentation as you learn recurring responsibilities\nUsing AI and technology to make recurring work more efficient\nThe goal isn't simply to keep up with messages. The goal is to make sure the right things get handled, the important things don't get missed, and the owner can stay focused on the things that only he can do.\nWhat We're Looking For\nThe right person for this role is someone who naturally thinks: \"I'll take care of it.\"\nYou are organized without being reminded. You follow up without being asked twice. You notice details. You can work independently and are comfortable making reasonable decisions within established guidelines.\nWe'd love to hear from you if you have experience as an:\nExecutive Assistant\nPersonal Assistant\nLegal Assistant or Paralegal\nOffice Manager\nOperations Coordinator\nAdministrative Coordinator\nExecutive Support professional\nSimilar role supporting an owner, executive, attorney, or other busy professional\nExperience supporting an owner or senior executive is strongly preferred.\nYou will be trained on the owner's preferences, systems, and processes.\nThe expectations are that you are:\nA quick learner\nComfortable with technology\nCurious about AI and how it can improve your work\nA strong writer and communicator\nComfortable documenting what you learn\nAble to handle confidential information with maturity and discretion\nComfortable working independently in a remote environment\nSomeone who takes pride in following through\nExperience with Google Workspace, Notion, Smartsheet, Zapier, Make, n8n, or similar tools is a plus. Most importantly, we want someone who can demonstrate that they have used technology to solve real problems - not simply someone who can list software on a resume.\nThis Is a Different Kind of Remote Role\nThis position works directly for the owner and is intentionally separate from the company's day-to-day organizational structure.\nYou won't be expected to sit in company meetings, manage employees, or become involved in office politics.\nYour job is to support the owner.\nYou'll have clear guidelines for what you can handle yourself, what should be brought to his attention, and what should be routed to the appropriate person.\nThat means you won't have to constantly wonder, \"Does he want me to handle this or bother him about it?\"\nThe systems and expectations will be clearly defined.\nSchedule: Monday-Friday, 7:30 AM-5:00 PM Eastern Time\nWork Arrangement: 100% Remote\nLocation Requirement: Candidates must reside outside South Carolina and Georgia.\nThere is no office requirement, travel requirement, or site-visit requirement for this position.\nThis is a dedicated single-principal position, meaning your primary responsibility will be supporting one owner rather than working for multiple clients or through an agency.\nConfidentiality Matters\nThis position involves access to sensitive business and personal information.\nWe are looking for someone who understands that trust is earned through consistency, discretion, and good judgment.\nYou should be comfortable handling confidential information without sharing details unnecessarily - including during the interview process.\nA confidentiality agreement will be required as part of employment.\nCompensation & Benefits\nCompetitive salary\nFull benefits\nWeekly pay\nMonday-Friday schedule\nFully remote work\nDirect support to the owner\nDedicated single-principal position\nOur Interview Process\nWe want to get to know you, but we also want to see how you actually work.\nOur process will generally include:\nApplication\nInitial phone conversation\nA one way recorded interview (link will be emailed) \nA short, approximately 30-minute working exercise\nSecond Interview (link will be emailed)\nHiring decison \nThe working exercise will give you a sample set of messages or requests and allow us to see how you decide what to handle, what to hold, what to follow up on, and what actually needs the owner's attention. It's less about having the \"perfect\" answer and more about seeing how you think.\nInterested?\nIf you're the kind of person who enjoys bringing order to a busy day, catching details before they become problems, and taking things off someone's plate without needing to be asked twice, we'd love to hear from you.\n**When you apply, please include a short note answering this question:\n**Tell us about a time you kept something off your boss's plate because you recognized that it didn't require their attention - and you were right to do so.**\nWe'd also love to hear briefly about a time you used AI or technology to make a real work process easier or more efficient.\nIf you're looking for a traditional administrative job where you simply complete a list of assigned tasks, this may not be the right fit.\nRequirements\nMinimum Qualifications\n3+ years supporting an owner or senior executive with demonstrated communication-triage ownership, not calendar-only support\nEvidence of using AI tools to run real workflows, with examples and results\nProficiency in Google Workspace and at least one of Notion or Smartsheet\nVerifiable references on confidentiality and follow-through\nRole-Specific Competencies\nJudgment at the edges of rules: applies the matrix to messy real inputs and logs the call\nAI fluency at the workflow level: prompting, structured data, automation, not tool name-dropping\nDocumentation as default behavior: builds the Playbook without being told\nHigh discretion, low drama, comfortable being invisible\nRemote self-management: produces daily visible output without supervision\nSuccess Measures\nEscalations reaching the CEO per day, trending down with zero material misses\nProtected morning compliance percentage\nCEO last work-send timestamp moving into business hours\nOpen loops closed on time; SLA met on CEO-behalf responses\nThe 90-day test is not \"were assigned tasks completed.\" It is: does the CEO day actually run differently.","description_format":"text","description_chars":7794,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Georgia","iso":"GE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-14T09:27:05Z"}],"visa":[],"liveness":{"score":57,"band":"ok","label":"Likely open","p_open":1,"p_active":0.755,"p_room":0.75,"age_days":21,"expected_fill_days":27,"reasons":["conf:2","win:late"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/plumbingsolutionsllc-executive-assistant","json_url":"https://alion.io/job/plumbingsolutionsllc-executive-assistant.json","meta":{"generated_at":"2026-11-03T08:04:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11515,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4430244},"rest":"https://alion.io/mcp/rest/get_company?id=4430244"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fplumbingsolutionsllc-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fplumbingsolutionsllc-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fplumbingsolutionsllc-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/plumbingsolutionsllc-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fplumbingsolutionsllc-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2513750}},{"tool":"search_jobs","arguments":{"company":"plumbingsolutionsllc.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2513750},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}