{"id":3436644,"url":"https://alion.io/job/pm-consulting-jr-purchasing-admin-assistant","title":"Jr. Purchasing Admin Assistant","company":{"id":4421389,"name":"PM Consulting","domain":"pmconsulting.ph","url":"https://alion.io/company/pmconsulting-2","size_band":"1001-5000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Manila, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":25000,"max":30000,"currency":"PHP","period":"month","gross":null,"usd_annual":5628},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-29T03:11:20Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-02T23:58:49Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Work Location: Paco, Manila\nWork Setup: Full Onsite\nSchedule: Monday to Friday, Compressed (8am-6pm)\n(Will transition to hybrid setup after probationary period)\nRole Overview\nThe Jr. Purchasing Admin Assistant provides administrative, clerical, and operational support to the Purchasing Department to help achieve sales, profitability, and operational efficiency targets. The role ensures the timely preparation and distribution of purchasing reports and documents, assists in coordinating purchase orders and vendor transactions, and serves as a point of contact for internal departments and external suppliers.\nQualifications\nBachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.\nAt least 1 to 2 years of relevant experience in administrative support, purchasing assistance, clerical operations, or a similar role.\nExperience in retail, distribution, or related industries is preferred.\nBasic understanding of purchasing processes, purchase orders, inventory documentation, and supplier coordination.\nProficient in Microsoft Office applications, particularly Excel, and capable of maintaining accurate records and preparing reports.\nStrong organizational and time-management skills, with the ability to handle multiple tasks and meet deadlines.\nGood written and verbal communication skills, attention to detail, and a customer-service-oriented approach.\nKey Responsibilities\nPurchasing Administration and Documentation\nGenerate, print, consolidate, and distribute purchasing reports to the appropriate departments and stakeholders, including AM and PM reports, pricing reports, promotional reports, customer service level reports, and weekly reports.\nPrepare and process purchase advice requisitions for vendors and coordinate the distribution and transmission of purchase orders to designated distribution centers through fax, email, or electronic data interchange (EDI), as applicable.\nCoordinate with internal distribution teams and supplier logistics representatives to support compliance with established vendor transaction procedures.\nAssist in implementing purchasing-related processes, including stock transfers, re-casing and break-casing, premiums entry, short-packing, returns to vendor (RTV), item deletion and creation, debit and credit memo issuance, item code changes, and new-to-old item entries.\nEncode volume orders and ensure that purchasing information and related documents are processed accurately and on time.\nCollect and encode competitor pricing information and prepare price variance reports for review by the appropriate stakeholders.\nSupplier Coordination and Customer Service\nRespond to inquiries, consolidate requirements, and maintain updated records of prospective suppliers and vendors.\nCoordinate with buyers to obtain and update required documents, including rebate verification and collection records, bad-order guidelines, and promotional stockout reports.\nDistribute product samples to designated departments, such as Sales, HR, and Administration, in accordance with established schedules and requirements.\nProvide timely assistance to internal departments and external suppliers regarding purchasing documentation, order processing, and related concerns.\nGeneral Administrative Support\nArrange logistical requirements for Purchasing Department activities, including vehicle and driver bookings, meeting room reservations, and learning center schedules.\nEnsure compliance with established operational efficiency, timeliness, and accuracy standards.\nMaintain organized and accessible purchasing files, reports, and other administrative records.\nProvide day-to-day clerical and administrative support to the Purchasing team to facilitate smooth departmental operations.","description_format":"text","description_chars":3756,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-29T03:11:20Z"}],"visa":[],"liveness":{"score":48,"band":"ok","label":"Likely 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