{"id":1500853,"url":"https://alion.io/job/pmaconsultants-document-control-office-coordinator","title":"Document Control & Office Coordinator","company":{"id":685862,"name":"Pmaconsultants","domain":"pmaconsultants.com","url":"https://alion.io/company/pmaconsultants","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":91,"open_postings":18,"ghost_share":0,"stale_share":0.556,"repost_share":0,"time_to_fill_p50_days":13,"computed_at":"2026-10-08T05:49:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Van Nuys, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":69147,"max":90284,"currency":"USD","period":"year","gross":null,"usd_annual":90284},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-30T00:10:20Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-10-08T22:58:32Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":0,"flags":[],"days_open":8},"description":"Position Summary\nThe Document Control & Office Coordinator provides document control, project administrative, and general office support within a construction consulting environment. This entry-level position maintains organized and accurate project documentation while supporting document tracking and distribution, project files and records, correspondence, and day-to-day office operations. This position requires strong organizational and communication skills, attention to detail, and the ability to balance document control responsibilities with project and general office administrative needs.\nNote: This opportunity is available at multiplelevels. Final placement will be determined based on the selected candidate’s experience, skills, and alignment with business needs. We are committed to providing fair and equitable consideration for all applicants.\nOrganizational Responsibilities\nMaintains, organizes, tracks, and distributes project documentation in accordance with established document control procedures.\nMaintains project files, folders, logs, registers, and other records to support accurate and efficient document retrieval.\nTracks project correspondence and documentation, including submittals, requests for information (RFIs), Change Orders, meeting documentation, reports, drawings, specifications, and other project records, as applicable.\nMonitors outstanding RFIs and Change Orders and follows up with appropriate project team members and stakeholders to support timely responses, updates, and closeout.\nAssists with document revisions and version control to ensure current documentation is maintained and accessible to appropriate project team members.\nPerforms quality checks to confirm documents are complete, accurately named, properly filed, and maintained in accordance with established procedures.\nSupports the preparation, formatting, compilation, and distribution of project reports, correspondence, meeting materials, presentations, and other documentation.\nCoordinates office supply ordering and restocking and works with office service providers for copier, shredding, and medical/first aid supply services.\nCoordinates maintenance and service needs for project vehicles.\nCoordinates with building management regarding parking, access cards, and other building-related matters, and distributes applicable building management notifications.\nOther duties as assigned.\nQualifications\n0+ years of experience in document control, project coordination, project administration, office administration, or a related field.\nBachelor’s degree in Business Administration, Construction Management, Civil Engineering, or a related field preferred; relevant experience in lieu of education may be considered.\nProficiency with Microsoft Office and Teams; experience with SharePoint and NetSuite preferred.\nFamiliarity with document control practices and construction/project documentation preferred.\nStrong organizational skills and attention to detail, with the ability to manage multiple priorities and maintain accurate records.\nStrong written and verbal communication skills with the ability to work effectively with internal and external stakeholders.\nAbility to work independently and collaboratively in a project and office environment.","description_format":"text","description_chars":3266,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-30T03:56:41Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 6 · green card filings: 1","filings_12m":6,"filings_prev_12m":13,"green_card_filings_12m":1,"median_offered_wage_usd":135357,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":49,"band":"ok","label":"Likely open","p_open":1,"p_active":0.542,"p_room":0.9,"age_days":8,"expected_fill_days":13,"reasons":["conf:2","stale_co","win:mid","comp:junior"],"computed_at":"2026-10-08T05:49:30Z"},"pay":{"stated_usd_annual":90284,"is_top_pay":true},"html_url":"https://alion.io/job/pmaconsultants-document-control-office-coordinator","json_url":"https://alion.io/job/pmaconsultants-document-control-office-coordinator.json","meta":{"generated_at":"2026-10-09T01:18:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2057,"day_limit":5000,"remaining_today":2943,"minute_limit":60,"resets_at":"2026-10-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":685862},"rest":"https://alion.io/mcp/rest/get_company?id=685862"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpmaconsultants-document-control-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpmaconsultants-document-control-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpmaconsultants-document-control-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pmaconsultants-document-control-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpmaconsultants-document-control-office-coordinator"}]}