Administrative Services Team Leader
Confirmed on the employer's own hiring board on Oct 25, 2026. First seen by Alion on Oct 12, 2026.
Role Summary
This role provides administrative support to multiple local teams and onshore stakeholders, ensuring smooth and efficient business operations across global functions. Responsibilities include managing logistics, vendor purchasing, meeting scribing, and events coordination, while maintaining high standards of organization, coordination, and productivity.
The role is part of a broader administrative services team supporting various business units. It involves focused stakeholder assignments, with opportunities to collaborate on cross-functional initiatives and large-scale events.
This position also manages a team of Administrative Services Analysts, ensuring timely and high-quality deliverables, while supporting the professional development, performance management, and growth of direct reports.
The shift schedule follows North America business hours (9:00 PM - 6:00 AM), with possible adjustments depending on business needs and stakeholder alignment.
Qualifications & Requirements
Bachelor’s degree in a relevant field or equivalent work experience
Minimum 7 years of experience in administrative support roles
At least 2 years of team leadership experience preferred
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and other productivity tools
Excellent written and verbal communication skills
Experience working in hybrid setups (onsite and WFH)
Ability to lead and manage teams in a hybrid and multi-shift environment (APAC, EMEA, North America)
Proven capability to manage performance, set goals, and provide coaching and feedback
Experience in conflict resolution and maintaining a positive team environment
Ability to identify training needs and support employee development
Core Skills & Competencies
Leadership & Team Management - Ability to motivate teams, manage deliverables, and ensure accountability for results
Strong Organization & Time Management - Skilled in managing multiple priorities while supporting others in workload planning
Communication Excellence - Strong written and verbal communication skills for stakeholder and team engagement
Attention to Detail - High accuracy in work output and ability to review and ensure quality of team deliverables
Multitasking & Prioritization - Ability to handle competing demands effectively for self and team
Solution-Oriented Mindset - Proactive in identifying issues and implementing practical solutions
Collaboration - Strong ability to work across teams and functions in a global environment
Professionalism & Interpersonal Skills - Maintains positive, respectful, and effective working relationships
Administrative Expertise - Advanced knowledge of scheduling, record keeping, correspondence, logistics, and events coordination
Technical Proficiency - Skilled in Microsoft Office Suite and other relevant systems; able to guide others in usage
Confidentiality & Discretion - Handles sensitive information with the highest level of integrity
Customer Service Orientation - Professional engagement with internal and external stakeholders
Risk Awareness - Ability to identify potential risks early and recommend mitigation actions