{"id":1740228,"url":"https://alion.io/job/pno-innovation-administrative-assistant","title":"Administrative Assistant","company":{"id":2194652,"name":"PNO Innovation","domain":"pnoinnovation.com","url":"https://alion.io/company/pnoinnovation","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Personio","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["France"],"countries":["FR"],"hiring_countries":["FR"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":25000,"max_usd":41000,"period":"year","method":"role_country_seniority_unknown","sample_n":81},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-18T14:43:10Z","employer_posted_date":"2026-09-18","last_verified_at":"2026-11-01T19:51:14Z","board_verified":true,"closed_at":null,"days_open":44,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":44},"description":"Job summary (Short promotional text)\nAs part of our French organisation, we are looking for an Administrative Assistant to support the day-to-day administrative operations of PNO France and contribute to the smooth running of our Paris office.\nReporting to the France Administrative & Finance Manager, you will provide hands-on administrative support across a broad range of activities, including office administration, suppliers, equipment, facilities, documentation and internal events.\nThis is a practical and varied role requiring strong organisation, reliability, discretion and follow-through. You will interact with colleagues at different levels of the organisation, external suppliers and international colleagues and visitors.\nAs part of PNO's European organisation, you will work in both French and English in an international professional environment.Your mission (What are you going to do in text) summarised down below\nYour mission will be to ensure that day-to-day administrative matters are handled efficiently, accurately and followed through to completion.\nYou will help keep administrative processes, office operations and supporting documentation organised while providing reliable support to the Administrative & Finance Manager and the wider PNO France team.\nYou will work with autonomy in your day-to-day responsibilities, proactively following up on requests, coordinating with different stakeholders and identifying and escalating issues when necessary.Your tasks 1st part (in max 4 bullets)\nHandle day-to-day administrative requests and prepare, format and organise administrative documents.\nMaintain filing systems, records, trackers and inventories, ensuring information remains accurate and up to date.\nCoordinate office supplies, orders, deliveries and routine administrative matters with suppliers and service providers.\nSupport the management of office facilities, maintenance requests and administrative follow-up with external providers.\nYour tasks 2nd part (In max 4 bullets)\nMaintain inventories of IT, telephone and office equipment, including equipment preparation for new joiners and recovery when employees leave.\nSupport the administrative follow-up of insurance, company vehicle and other operational files.\nSupport the organisation and logistics of internal meetings, conventions and team events.\nFollow up proactively on outstanding requests and actions, carry out necessary reminders and escalate delays, discrepancies or issues when required.\nYour profile 1st part (in max 4 bullets)\nPrevious experience in an Administrative Assistant, Office Assistant or similar role, ideally within professional services, consulting, an SME or another fast-paced environment.\nExcellent French, both written and spoken (C2 level).\nStrong professional English, both written and spoken (C1 level), enabling you to work confidently in an international environment.\nStrong organisational skills and attention to detail, with the ability to manage several requests, priorities and deadlines simultaneously.\nYour Profile 2nd part (In max 4 bullets)\nProactive and reliable approach, with the autonomy to take ownership of tasks and follow them through to completion.\nGood command of Microsoft Office, particularly Outlook, Word, Excel and Teams, and confidence using digital and administrative tools.\nStrong interpersonal and communication skills, with the ability to interact professionally and tactfully with colleagues, management, suppliers and external contacts.\nDiscreet, adaptable and service-oriented, with sound judgement and the confidence to raise issues when necessary.\nWhy us? (What do we offer) 1st part (in max 4 bullets)\nJoin a European organisation at the heart of innovation and public funding.\nWork in an international environment with colleagues and stakeholders across Europe.\nTake on a varied role with exposure to multiple aspects of the day-to-day operations of PNO France.\nWork closely with the France Administrative & Finance Manager and support colleagues across the organisation.\nWhy us? (What do we offer) 2nd part (in max 4 bullets)\nBuild broad experience across administration, suppliers, facilities, equipment and internal operations.\nDevelop your organisational, coordination and stakeholder-management skills in a dynamic professional environment.\nBenefit from a permanent CDI with a salary of €32,000-€36,000 gross per year, depending on experience and profile.\nBecome part of PNO Innovation, a European team supporting innovation, research and sustainable development across Europe.","description_format":"text","description_chars":4542,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"France","iso":"FR","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-03T02:58:08Z"}],"visa":[],"liveness":{"score":31,"band":"fade","label":"Fading","p_open":1,"p_active":0.68,"p_room":0.45,"age_days":43,"expected_fill_days":29,"reasons":["conf:0","win:tail"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/pno-innovation-administrative-assistant","json_url":"https://alion.io/job/pno-innovation-administrative-assistant.json","meta":{"generated_at":"2026-11-01T20:29:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":31405,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2194652},"rest":"https://alion.io/mcp/rest/get_company?id=2194652"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpno-innovation-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpno-innovation-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpno-innovation-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/pno-innovation-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpno-innovation-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1740228}},{"tool":"search_jobs","arguments":{"company":"pnoinnovation.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1740228},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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