{"id":4126765,"url":"https://alion.io/job/pobal-administrator-programme-administration-support-unit","title":"Administrator - Programme Administration Support 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RequirementsRole Requirement 1\nProgramme Administration\nInput into BRS and FRS programme requirements to align with internal systems \nCompletion of administrative processes for applications appraisals, appeals, contracts and change requests. \nAdminister the compliance of pre and post contract admin team conditions only, including the follow up, monitoring of timelines and producing of reports in relation to same. \nAssist with supporting administration of relevant internal committees for statistical data only (e.g. GAAC) \nPrepare, collate and review populated grant agreements \n(GAs)/notifications/Addendums to ensure accuracy of data before issuance. \nSupporting and completing consistent processes for dealing with contract related changes, ensuring the efficient logging and tracking of all changes and supporting information, updating of systems and collation of information for Grant Agreements. \nComplete relevant administrative contract closure tasks, documentation, follow-ups, and final deactivation in collaboration with Programme Delivery Units (PDU) and Finance service Unit (FSU). \nEnsure that all information entered in the administration system is accurate and recorded in the correct place. \nWork with the PASU coordinator to assess, develop, and implement administrative areas to ensure best practice whilst also seeking to streamline processes \nComplete the relevant Primary Authorised User (PAU) processes for external organisations and follow up of any relevant documents. \nComplete the onboarding of new organisations to support grant application eligibility checks as well as updating existing organisation and contact data. \nProvide admin support for small programmes that will have to be in conjunction with the admin in the relevant PDU. \nWork in other units as business needs dictate. \nRole Requirement 2\nProgramme Support & Services\nCarrying out of UAT for administrative process of application, appraisal, appeals, and contract processes \nAssist MyPobal Project Team in the Testing, Training and Documentation Development within the MyPobal System \nContribute to scoping out further developments such as “Contract First Payments” and Changes to Funding/Change request processes. \nAssist in preparation and updating of contractual processes and user guides and FAQ’s \nAssist Line Manager in the preparation of all contractual and stakeholder reports \nDeal with day-to-day general phone queries from organisations and grantees, funders, other Pobal directorates relating the unit’s remit \nRespond to general phone queries, track and record them in line with agreed directorate processes \nAssist in Event planning and organisation in support of PDU’s. \nRole Requirement 3\nMonitoring\nMonitor the timeliness and accuracy of all data returned by beneficiaries, departments and other external agencies \nMaintain data across systems (e.g. MyPobal and SharePoint) with emphasis on data input and quality checking \nHelp develop, maintain and review efficient and effective administrative information systems \nRespond to internal/external queries and information requests, as appropriate i.e. FOI’s/PQ’s etc \nEnsure proper and consistent procedures are followed for all contract processes. \nProvide training and support to Support Officers. \nBuild and maintain effective internal relationships across SI&E and other Pobal directorates \nAny other duties within the general requirement of this job description which may be required from time to time \nRole Requirement 4\nGovernance\nAdministration of Changes to Legal Entities process, collation of information, ensuring the efficient logging and tracking of all changes and supporting information \nWork with the Coordinator to ensure escalation processes are proactively followed up to ensure service excellence. \nWorking with other directorates to standardise administrative processes for applications, appraisals, appeals, contracts and change requests.\nRequired Experience\n2/3 years minimum administrative experience \nStrong organisational skills\nCapacity to review the work of colleagues\nProficient in MS packages e.g. Word, Excel, Outlook, SharePoint and Dynamics CRM Systems \nStrong understanding of data management and systems \nExcellent communication skills and ability to instruct on technical topics \nQualifications\nRelevant Third Level qualification (e.g., Degree) or equivalent is desirable \nView Full Job Description 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