{"id":4284877,"url":"https://alion.io/job/podean-accounts-payable-specialist","title":"Accounts Payable Specialist","company":{"id":1804483,"name":"Podean","domain":"podean.com","url":"https://alion.io/company/podean","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":95,"open_postings":4,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":68,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"explicit","locations":["Costa Rica"],"countries":["CR"],"hiring_countries":["US","CR"],"hiring_countries_total":2,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"QuickBooks","optional":false},{"name":"Xero","optional":false}],"status":"live","first_seen_at":"2026-11-13T19:00:16Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-13T21:28:43Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Podean is a leading marketplace agency helping brands accelerate growth across Amazon, Walmart, Target, TikTok Shop, and other digital commerce platforms. We combine strategic expertise, data-driven insights, and creative innovation to deliver measurable business outcomes for our clients.\nThe Accounts Payable Associate will play a key role in Podean’s procure-to-pay operations as we continue to scale globally. Based in Costa Rica, this role will report directly to the AP & Payroll Manager and work closely with the core finance team based in the Philippines, supporting vendor payments, employee reimbursements, and corporate card management for our US and global entities.\nThis is a hands-on role for someone who thrives in a fast-paced, PE-backed environment, has strong documentation habits, and takes pride in getting the details right.\nWhat You’ll Do\nProcess vendor invoices, including journal entries, matching to purchase orders or contracts, and routing for approval.\nCollect and maintain vendor onboarding documents (W-9, banking details, contracts) and support vendor master data accuracy.\nDraft and upload bills in Bill.com with supervision, ensuring correct GL coding, department tagging, and entity assignment.\nExecute payment batches (ACH, wires, and international payments) with proper controls and approvals.\nProcess employee expense reimbursements in line with policy.\nManage corporate credit cards, including receipt collection, coding, and monthly reconciliation.\nSupport Travel & Entertainment (T&E) policy compliance and flag exceptions.\nMaintain the AP ageing and follow up on overdue vendor items and open vendor queries.\nIdentify the nature of recurring expenses and ensure correct and consistent GL coding.\nAssist with month-end close, including AP accruals and prepaid schedules.\nEscalate discrepancies promptly, including duplicate invoices, pricing issues, and missing approvals.\nSupport the payroll team with basic data entry or reconciliations as needed, maintaining confidentiality of payroll-adjacent data.\nFollow AP SOPs and internal controls consistently, and maintain documentation to support audit requests.\nSupport integration efforts of acquired and legacy entities.\nWhat We’re Looking For\nBachelor’s degree in Accounting, Finance, or a related field\nMinimum of 3 years of experience in accounts payable or a similar transactional accounting role\nFluency in English and Spanish, written and spoken\nBased in Costa Rica, with availability to work during US business hours\nExperience with Bill.com and ERP/accounting systems preferred (QuickBooks, Xero, and Zoho experience strongly preferred)\nStrong Excel or Google Sheets skills (lookups, pivot tables, reconciliations)\nExperience working with US and global finance teams across time zones\nExperience in a multi-entity, multi-currency, or shared services environment preferred\nExperience in a private equity-backed company is a plus\nHigh attention to detail, strong documentation habits, and reliable execution of weekly AP cycles\nClear communication with vendors and internal teams, and the judgment to escalate discrepancies promptly\nWhy Join Podean?\nPodean is proud to be recognized as one of Digiday’s Best Employers for Remote Employees. We combine the energy of a fast-growing global agency with the balance and trust of a remote-first culture.\nYou’ll join a globally connected, award-winning team that values:\n Competitive compensation - aligned to experience and market benchmarks\n Global collaboration - working with experts across regions and time zones\n Career growth and development - opportunities to evolve as we scale\n 5-Year Sabbatical + Travel Stipend - After your 5-year anniversary, take a fully paid month-long sabbatical, plus a travel reimbursement to make your experience restorative and inspiring\n Positive-energy culture - grounded in respect, inclusion, and accountability\n Meaningful impact helping some of the world’s most progressive brands grow","description_format":"text","description_chars":3966,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Equity"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Costa Rica","iso":"CR","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Sales & Marketing","E-commerce Marketing"],"lifecycle":[{"event":"open","at":"2026-11-13T21:28:43Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":68,"reasons":["conf:5","win:early"],"computed_at":"2026-11-14T02:33:07Z"},"pay":null,"html_url":"https://alion.io/job/podean-accounts-payable-specialist","json_url":"https://alion.io/job/podean-accounts-payable-specialist.json","meta":{"generated_at":"2026-11-14T02:33:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3410,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1804483},"rest":"https://alion.io/mcp/rest/get_company?id=1804483"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpodean-accounts-payable-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpodean-accounts-payable-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpodean-accounts-payable-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/podean-accounts-payable-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpodean-accounts-payable-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4284877}},{"tool":"search_jobs","arguments":{"company":"podean.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4284877},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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