{"id":1259177,"url":"https://alion.io/job/podean-sales-development-operations-va","title":"Sales Development & Operations VA","company":{"id":1804483,"name":"Podean","domain":"podean.com","url":"https://alion.io/company/podean","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":95,"open_postings":4,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":68,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Sales","role_family":"Sales","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Google Workspace","optional":false},{"name":"HubSpot","optional":false},{"name":"Slack","optional":false},{"name":"YouTube","optional":false}],"status":"live","first_seen_at":"2026-08-18T23:48:02Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-11-11T09:58:06Z","board_verified":true,"closed_at":null,"days_open":84,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":84},"description":"Podean is a leading marketplace agency helping brands accelerate growth across Amazon, Walmart, Target, TikTok Shop, and other digital commerce platforms. We combine strategic expertise, data-driven insights, and creative innovation to deliver measurable business outcomes for our clients.\nAbout Social Commerce Club\nSocial Commerce Club is a division of Podean. We are at the intersection of eCommerce, content, and social media, and we aim to lead this movement with agility, creativity, and measurable impact. Whether it’s TikTok Shops, YouTube Shopping, or another platform that hasn’t even launched yet, our focus is always on turning views into sales.\nOur job is not just to make great content or run profitable ads-it’s to merge the two into a powerful, scalable system that grows brands. The future belongs to brands that adapt and thrive on social platforms, and we’re building the bridge to that future.\nRole Overview\nWe are looking for a proactive, highly organized Sales Development & Operations Virtual Assistant to support our Sales Lead across the full sales cycle-from initial follow-up through contracting, onboarding, and reporting.\nThis is not a traditional administrative role. We need someone with strong judgment, high agency, and prior experience supporting a fast-moving sales team. The right person will anticipate what needs to happen next, keep opportunities moving, and ensure nothing falls through the cracks.\nA major component of the role will be managing prospect and client communication. You must be an exceptional English-language communicator who can learn and consistently write in the Sales Lead's voice.\nKey Responsibilities\nProspect and Client Follow-Up\nDraft and send timely follow-up emails to prospects and clients.\nLearn and accurately replicate the Sales Lead’s communication style, tone, and positioning.\nTrack open conversations, commitments, and outstanding action items.\nProactively flag stalled opportunities and recommend the appropriate next step.\nCoordinate follow-ups across email, HubSpot, and internal communication channels.\nHubSpot and Pipeline Management\nMaintain accurate deal stages, contact records, tasks, notes, and next steps.\nEnsure every active opportunity has a clear owner, next action, and follow-up date.\nCreate tasks and reminders following calls and important email exchanges.\nIdentify missing, outdated, or inconsistent CRM data.\nSupport ongoing pipeline reporting and sales forecasting.\nHelp reinforce consistent CRM processes across the sales team.\nAudit and Pitch Coordination\nCoordinate the information, access, assets, and inputs required for prospect audits.\nTrack audit and pitch deadlines across internal teams.\nSchedule pitch calls and coordinate attendance.\nPrepare agendas, links, background information, and supporting materials.\nEnsure deliverables are reviewed and ready before client-facing meetings.\nDocument decisions and assign follow-up actions after each call.\nContract Administration\nPrepare PandaDoc agreements using approved templates and commercial terms.\nCoordinate revisions and maintain clear version control.\nTrack contracts through internal review, client review, signature, and completion.\nFollow up on outstanding agreements and required information.\nEscalate material redlines or commercial changes to the appropriate stakeholder.\nMaintain accurate records of contract status and final executed documents.\nOnboarding Handoff Coordination\nOrganize the transition from closed-won opportunity to onboarding.\nConfirm that contracts, pricing, scope, contacts, and client expectations are documented.\nPrepare concise internal handoff summaries.\nSchedule onboarding meetings and coordinate required attendees.\nEnsure the delivery team has the information and assets needed to begin successfully.\nTrack unresolved items until the handoff is complete.\nReporting and Dashboard Support\nSupport recurring sales and revenue reporting.\nReview dashboards for missing, duplicated, or inconsistent information.\nCross-check key figures against HubSpot and other source systems.\nHelp maintain accurate pipeline, conversion, and revenue reporting.\nFlag discrepancies and coordinate corrections with the appropriate team members.\nIdeal Candidate\nAbility to work within Pacific and Eastern hours (required)\nPrevious experience supporting a sales, business development, client success, or revenue operations team.\nDemonstrated ability to work independently and take ownership without waiting for step-by-step direction.\nExcellent written and spoken English.\nStrong business writing skills and the ability to adapt to an executive’s voice.\nFamiliarity with HubSpot or a comparable CRM.\nExperience coordinating multi-step sales processes with several stakeholders.\nStrong attention to detail, follow-through, and deadline management.\nComfortable working in a fast-moving agency or performance-driven environment.\nAble to handle confidential commercial and client information responsibly.\nWilling to challenge unclear information, identify risks, and ask thoughtful questions when needed.\nAI and Technology Skills\nThe successful candidate should be comfortable using AI as part of their daily workflow while applying sound human judgment. This may include:\nDrafting and refining prospect or client emails.\nSummarizing calls, emails, and sales notes.\nExtracting action items and updating CRM records.\nResearching companies and preparing meeting briefs.\nComparing contract revisions and identifying changes.\nCreating repeatable prompts, templates, and workflows.\nUsing automation to reduce repetitive administrative work.\nReviewing AI-generated work carefully for accuracy, tone, and confidentiality.\nExperience with tools such as ChatGPT, Claude, HubSpot, PandaDoc, Google Workspace, Slack, and meeting transcription platforms is preferred.\nWhat High Performance Looks Like\nProspect and client follow-ups are completed accurately and on time.\nEvery active HubSpot opportunity has a current stage, next step, and follow-up date.\nThe Sales Lead can review and approve most drafted communications with minimal editing.\nAudits, pitches, contracts, and onboarding handoffs move forward without avoidable delays.\nSales reports and dashboards are reliable and discrepancies are flagged proactively.\nRisks, stalled opportunities, and missing information are surfaced before they become problems.\nThe sales team spends less time on administration and more time advancing and closing opportunities.\nWorking Style\nWe are looking for someone who:\nTakes ownership of outcomes, not just assigned tasks.\nAnticipates the next two or three steps in a process.\nCommunicates clearly when something is blocked.\nBrings proposed solutions instead of only identifying problems.\nCan prioritize competing deadlines based on urgency and revenue impact.\nWorks well with sales, client success, operations, finance, and delivery teams.\nWe thank all applicants for applying, however, only successful applicants will be contacted.\nWhy Join Podean?\nPodean is proud to be recognized as one of Digiday’s Best Employers for Remote Employees. We combine the energy of a fast-growing global agency with the balance and trust of a remote-first culture.\nYou’ll join a globally connected, award-winning team that values:\n Competitive compensation - aligned to experience and market benchmarks\n Global collaboration - working with experts across regions and time zones\n Career growth and development - opportunities to evolve as we scale\n 5-Year Sabbatical + Travel Stipend - After your 5-year anniversary, take a fully paid month-long sabbatical, plus a travel reimbursement to make your experience restorative and inspiring\n Positive-energy culture - grounded in respect, inclusion, and accountability\n Meaningful impact helping some of the world’s most progressive brands grow","description_format":"text","description_chars":7816,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Sales & Marketing","E-commerce Marketing","Social Commerce"],"lifecycle":[{"event":"open","at":"2026-09-25T19:57:20Z"}],"visa":[],"liveness":{"score":29,"band":"fade","label":"Fading","p_open":1,"p_active":0.654,"p_room":0.44,"age_days":84,"expected_fill_days":68,"reasons":["conf:0","win:tail","crowd:"],"computed_at":"2026-11-11T05:49:22Z"},"pay":null,"html_url":"https://alion.io/job/podean-sales-development-operations-va","json_url":"https://alion.io/job/podean-sales-development-operations-va.json","meta":{"generated_at":"2026-11-11T13:34:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24782,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1804483},"rest":"https://alion.io/mcp/rest/get_company?id=1804483"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpodean-sales-development-operations-va"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpodean-sales-development-operations-va"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpodean-sales-development-operations-va"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/podean-sales-development-operations-va\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpodean-sales-development-operations-va"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1259177}},{"tool":"search_jobs","arguments":{"company":"podean.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1259177},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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