{"id":1201509,"url":"https://alion.io/job/pollfish-executive-assistant-c-suite","title":"Executive Assistant (C-suite)","company":{"id":55561,"name":"Pollfish","domain":"pollfish.com","url":"https://alion.io/company/pollfish","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["El Segundo, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":120000,"max":140000,"currency":"USD","period":"year","gross":null,"usd_annual":140000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-24T21:07:19Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-09-28T10:58:39Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Job Description:\nAbout Prodege\nA cutting-edge marketing and consumer insights platform, Prodege has charted a course of innovation in the evolving technology landscape by helping leading brands, marketers, and agencies uncover the answers to their business questions, acquire new customers, increase revenue, and drive brand loyalty & product adoption. Bolstered by a major investment by Blackstone in Q1 2026, Prodege looks forward to more growth and innovation to empower our partners to gather meaningful, rich insights and better market to their target audiences.\nAs an organization, we go the extra mile to “Create Rewarding Moments” every day for our partners, consumers, and team. Come join us today!\nWe are seeking an Executive Assistant to provide high-quality administrative support to multiple C-level executives. Reporting to the CEO’s Chief of Staff, the ideal candidate will have a strong focus on complex calendar management, travel, expenses, and meeting coordination. The role anticipates needs, coordinates routine requests across the leadership team, and provides light project and materials support as needed.\nPrimary Objectives\nExecutive Support\nProtect time by managing schedules, travel, expenses, communications, and day-to-day administrative needs with sound judgment and discretion.\nMeeting and Event Coordination\nEnsure executive meetings, onsite Board meetings, leadership offsites, Town Halls, and other key gatherings are well organized and supported.\nAdministrative and Project Coordination\nKeep routine executive-office requests moving, maintain simple trackers and follow-ups, and contribute to briefs, assessments, or presentation materials based on business needs and individual capabilities.\nDetailed Job Duties\nExecutive Support\nOwn and actively manage complex calendars, resolving conflicts, protecting focus time, and ensuring schedules reflect business priorities.\nCoordinate internal and external meetings across time zones, including invitations, room reservations, video conferencing, and other logistics.\nCoordinate domestic and international travel, prepare clear itineraries, respond to changes as needed, and prepare expense reports for assigned executives.\nHelp manage executive correspondence, scheduling requests, and follow-ups as requested.\nAnticipate administrative needs and address issues before they disrupt the executives’ schedules.\nMaintain strict confidentiality and exercise sound judgment in all interactions.\nMeeting and Event Support\nPrepare meeting agendas, assemble materials, and confirm that executives have the information they need in advance.\nProvide light logistical support for monthly Town Halls, leadership offsites, and larger company meetings involving the Executive(s).\nSupport two to three onsite Board meetings each year, including scheduling, rooms, catering, materials, and onsite logistics.\nAttend meetings to take notes or track follow-ups when specifically requested.\nProvide occasional administrative support to the Chairman of the Board, including assistance with submitting a monthly invoice.\nAdministrative and Project Coordination\nCoordinate routine administrative requests across the Executive Leadership Team while keeping the Executive(s) as the primary focus.\nRoute NDAs, contracts, and other documents for review and signature, and follow up to ensure completion.\nMaintain simple trackers, timelines, and recurring executive-office processes while supporting light project coordination, next-step tracking, and stakeholder follow-up.\nConduct basic research and help prepare concise briefs, summaries, assessments, presentations, or other executive materials based on business needs and individual capabilities.\nProvide occasional administrative support to other senior leaders based on business needs.\nQualifications\nTo perform this job successfully, an individual must be able to perform each job duty satisfactorily. The requirements below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nThe Must Haves\nMinimum 5 years of executive assistant or senior administrative experience supporting executive leadership level..\nMinimum 3 years experience supporting a C-suite executive or equivalent leaders in private equity, management consulting or venture capital.\nDemonstrated success managing complex calendars, travel, expenses, and meeting logistics.\nStrong proficiency in Google Workspace and Microsoft Office.\nClear written and verbal communication skills, including the ability to prepare concise summaries and professional correspondence.\nStrong organizational skills, attention to detail, and a proactive working style, with the ability to manage competing priorities and follow through with limited oversight.\nExcellent judgment, professionalism, discretion, and interpersonal skills.\nAbility to work four days per week in the El Segundo office, with flexibility based on executive and business needs.\nAvailability for rare after-hours or weekend support when exceptional business needs arise.\nThe Nice to Haves\nBachelor’s degree preferred.\nExperience directly supporting multiple C-level executives\nExperience coordinating onsite Board meetings, leadership offsites, or company-wide meetings.\nFamiliarity with eSignature platforms and routine contract or NDA routing.\nExperience preparing executive briefs, trackers, or presentation materials.\nInterest in taking on broader project or executive-office support based on business needs.\nWhat Success Looks Like\nExecutives’ calendars, travel, expenses, meetings, and administrative requests are managed accurately and on time.\nRoutine requests and signature processes move forward without repeated follow-up from the Chief of Staff or executives.\nBriefs, summaries, and trackers are concise, reliable, and easy to use.\nOverall trust in the Executive Assistant’s judgment, professionalism, discretion, and follow-through.\nThe role remains grounded in excellent executive support while offering opportunities to contribute more broadly based on interest and capability.\nPay Transparency:\nThe anticipated base salary range for this position is $120,000-$140,000. The final salary offered to a successful candidate will be dependent on several factors that may include, but are not limited to: the type and length of experience within the job, type and length of experience within the industry, the type and length of knowledge and skills for the position, education, training, etc. Prodege is a multi-state employer, and final compensation within this range could be impacted by work location. Please note that the compensation details listed in US role postings reflect the base salary only and do not include bonus, equity, or benefits.\nProdege Benefits:\nProdege offers a comprehensive benefits package to US Full-time employees including medical, dental, vision, STD, LTD and basic life insurance. Employees receive flexible PTO, as well as paid sick leave prorated based on hire date. US Employees have eight paid holidays throughout the calendar year.\nEqual Employment Opportunity Statement\nAt Prodege, we are committed to creating a diverse and inclusive environment. We are proud to be an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by law. We encourage individuals of all backgrounds to apply.\nFCIHO\nEmployers will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of FCIHO.","description_format":"text","description_chars":7717,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Life insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce","Media & Entertainment","Gift Cards & Loyalty Programs"],"lifecycle":[{"event":"open","at":"2026-09-24T21:07:19Z"}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":47,"reasons":["conf:1","velocity","win:early"],"computed_at":"2026-09-28T05:45:00Z"},"pay":{"stated_usd_annual":140000,"is_top_pay":true},"html_url":"https://alion.io/job/pollfish-executive-assistant-c-suite","json_url":"https://alion.io/job/pollfish-executive-assistant-c-suite.json","meta":{"generated_at":"2026-09-29T01:22:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":971,"day_limit":5000,"remaining_today":4029,"minute_limit":60,"resets_at":"2026-09-30T00:00:00Z"}}}