{"id":3610283,"url":"https://alion.io/job/poolside-workplace-manager","title":"Workplace Manager","company":{"id":27874,"name":"Poolside","domain":"poolside.ai","url":"https://alion.io/company/poolside","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-02T10:28:08Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-03T22:36:18Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Location: London or Lisbon · Full-time · Flexible - not in the office every day\nAbout the role\nPoolside is a fully remote company. Once a month, the whole team meets in person for a week, usually in London and sometimes elsewhere. Between those weeks there's still a lot going on in our office: events, vendor visits, deliveries and the everyday things that keep a space running. That's why we need someone on the ground.\nUnlike most workplace roles, this one doesn't mean being in the office every day. You'll come in when it matters and work remotely the rest of the time, like everyone else at Poolside.\nYou'll be the go-to person for how Poolside works together in person: our office, our travel and our company on-sites. You'll work with the whole company, from engineers to leadership, as well as external partners. To do that well you need a strong service mindset.\nWhat you'll do\nRun day-to-day workplace operations: facilities, vendors, supplies, fruit and food deliveries, maintenance, and health & safety\n\nOwn and improve travel management: work closely with Finance and the wider company to make business travel smooth, cost-conscious and well supported\n\nOwn the logistics for our monthly on-sites: venues, accommodation, travel, catering and agendas, whether in London or abroad, so every on-site week runs smoothly\n\nPlan and deliver team events and in-person moments that build our culture\n\nManage relationships with the landlord, building management and external vendors, along with office budgets and contracts\n\nSupport onboarding and offboarding on the workplace side: access, desks, and equipment handover with IT\n\nBuild the processes we don't have yet: spot what's missing, set it up, and keep improving it as we grow\n\nWhat you'll bring\nExperience in workplace, office, travel or events management, ideally at a fast-growing company\n\nAn exceptional service mindset. You enjoy making things easy for other people and you take pride in the details.\n\nComfort working where processes don't exist yet, plus the drive to build and improve them\n\nExcellent written and spoken English\n\nKnowledge of UK health & safety requirements (nice to have for Lisbon-based candidates)\n\nA warm, approachable manner and great communication skills with internal teams and external stakeholders\n\nStrong organisation, and calm when juggling competing priorities\n\nExperience managing vendors and budgets\n\nBonus points\nYou've managed an office move or expansion\n\nYou've used workplace tools such as visitor management, desk booking or travel booking platforms\n\nYou've organised international events or offsites","description_format":"text","description_chars":2602,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Code Intelligence","Foundation Models","AI Research Labs"],"lifecycle":[{"event":"open","at":"2026-11-02T13:52:34Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-11-03T08:26:00+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":97,"reasons":["conf:2","win:early"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/poolside-workplace-manager","json_url":"https://alion.io/job/poolside-workplace-manager.json","meta":{"generated_at":"2026-11-03T23:07:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1659,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":27874},"rest":"https://alion.io/mcp/rest/get_company?id=27874"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpoolside-workplace-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpoolside-workplace-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpoolside-workplace-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/poolside-workplace-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpoolside-workplace-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3610283}},{"tool":"search_jobs","arguments":{"company":"poolside.ai","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3610283},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}