{"id":3554848,"url":"https://alion.io/job/popular-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":2750784,"name":"Popular","domain":"popular.com","url":"https://alion.io/company/popular-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["St. Thomas, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":55000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":264},"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-31T00:19:20Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-10-31T18:25:05Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Job Type\nGeneral Description\nThe Executive Administrative Assistant provides high-level administrative and operational support to the Division Manager and VI Region Division. This position plays a key role in coordinating administrative activities, managing office operations, streamlining business processes, and ensuring adherence to established policies and procedures. The incumbent contributes to the effective execution of departmental goals and supports the Division's overall operational success. Identifies administrative needs and develops appropriate solutions or recommendations. Prepares reports, and reviews and answers correspondence. Organizes and facilitates meetings, conferences, presentations and other special events; as appropriate.\nSupervisory Responsibilities:\nThis job has no supervisory responsibilities.\nEssential Duties and Responsibilities\nProvide comprehensive administrative support to the Division Manager and management team, including managing calls, correspondence, mail distribution, document scanning, and recordkeeping.\nPerform administrative and financial processes on behalf of the Division, including the preparation and submission of reimbursement requests, invoices, and payment requests.\nManage executive calendars; coordinate and schedule meetings; prepare agendas; and document meeting minutes and follow-up actions as required.\nSupport budget planning, monitoring, reconciliation, and reporting activities for the Division.\nCoordinate logistics and activities for management meetings, strategic planning sessions, off-site events, business luncheons, and other special events.\nArrange domestic and international business travel, including transportation, lodging, itineraries, and related accommodations.\nPrepare, edit, and compile correspondence, reports, presentations, and executive-level documentation.\nProcess and track expense reports, corporate card transactions, and other operational expenses for the Division.\nSupport employee onboarding and integration activities, ensuring a smooth transition into the Division.\nGather, analyze, and compile information, reports, and presentations to support executive decision-making and operational needs.\nCreate, maintain, and update databases, spreadsheets, records, and tracking systems to support administrative and operational activities.\nMonitor compliance with established objectives, policies, procedures, and administrative controls.\nServe as a point of contact for internal and external stakeholders, providing guidance and directing inquiries to the appropriate departments or business units.\nMaintain confidentiality of sensitive business information, executive communications, and personnel-related matters.\nSupport special projects and other duties as assigned by the Division Manager\nOther Qualifications\nExcellent verbal and written communication skills and the ability to prepare executive presentations, reports, correspondence, and business summaries.\nStrong business acumen and interpersonal skills, with the ability to build effective relationships and interact professionally with executives, employees, clients, vendors, and external stakeholders.\nStrong analytical, organizational, and problem-solving skills, with the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.\nDemonstrated ability to handle confidential executive, employee, client, and business information with discretion, integrity, and professionalism.\nKnowledge of administrative, operational, and regulatory processes, including the ability to monitor compliance with established policies, procedures, and controls.\nExperience maintaining electronic records, filing systems, and document-retention practices while ensuring accuracy, accessibility, and confidentiality of information.\nAdvanced proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.\nExperience with reporting, data analysis, and presentation tools is preferred.\nExperience supporting executive leaders within the banking, financial services, or other highly regulated industries.\nEducation\nBachelor's Degree in Business Administration\nExperience\nAt least three (3) years of experience providing executive-level administrative support to senior executives and/orsenior managers in a corporate environment.\nCertifications / Licenses\nNo certifications or license needed.\nRegion Locations\nSt. Thomas, U.S. Virgin Islands\nWork Schedule\nMonday through Friday 8:00 a.m. to 5:00 p.m.\nValues\n1. Passion for People\n3. Succeed Together\n2. Own Every Moment\n4. Build the Future\nAdditional Requirements\nThe information provided here is only a general guide as to the nature of the position and does not constitute an exact description of the goals, tasks, duties and responsibilities of the position. The specific details of each position are described in the employee’s performance evaluation.\nImportant: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.\nOur hybrid work model benefit applies to certain positions and is subject to changes based on the organizational needs.\nApplicants must be authorized to work for any employer in the United States. This position is not open to applicants who need visa sponsorship or transfer of visa sponsorship at this time.\nABOUT US\nPopular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.\nAs employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.\nWe reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.\nIf you have a disability or need more information about requesting an accommodation, please contact us at . This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.\nAre you ready for a rewarding career?\nPopular is an Equal Opportunity Employer, including Disability/Vets\nLearn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com.\nConnect with us!\nLinkedIn | Facebook | Twitter | Instagram\nIf you are a California resident, please click here to learn more about your privacy rights.","description_format":"text","description_chars":7344,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Commercial & Retail Banks"],"lifecycle":[{"event":"open","at":"2026-10-31T00:19:20Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":8,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/popular-executive-administrative-assistant","json_url":"https://alion.io/job/popular-executive-administrative-assistant.json","meta":{"generated_at":"2026-10-31T19:22:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30488,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2750784},"rest":"https://alion.io/mcp/rest/get_company?id=2750784"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fpopular-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fpopular-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fpopular-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/popular-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fpopular-executive-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3554848}},{"tool":"search_jobs","arguments":{"company":"popular.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3554848},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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